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Research Data Shared Service update at DPC

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The document discusses the Jisc Research Data Shared Service (RDSS) and its role in coordinating the preservation and sharing of research data. RDSS aims to provide core functionality for researchers to deposit, describe, store, publish, and ensure the integrity of their research data. It will also offer advice and best practices for research data management. The service coordinates efforts across universities and involves partnerships with other organizations to develop shared technology solutions for preserving UK research outputs.

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Research Data Management
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Research Data Shared Service – Needs a new name RDSS:A tool for co-ordination 1 19/01/2018
Who we are 19/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination 2 Jisc is the UK higher, further education and skills sectors’ not-for-profit organisation for digital services and solutions Operate shared digital infrastructure and services Provide trusted advice and practical assistance for universities, colleges and learning providers We… Negotiate sector-wide deals and conditions with IT vendors and commercial publishers
Who we are 19/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination 3 Mission To enable people in higher education, further education and skills to perform at the forefront of international practice by exploiting fully the possibilities of modern digital empowerment, content and connectivity Vision To make the UK the most digitally advanced education and research nation in the world
Jisc R&D 19/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination 4 The goal is Delivered by Facilitated by Using Developing new national shared technology services Collaborating across the sector Jisc’s co-design innovation process Jisc as a national body with a technology focus
The Jisc R&D Hungry Caterpillar 19/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination 5
Jisc Digital Futures 19/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination 6 Store services Playlists Diagnostic tool builder Curation and remix Learner Analytics Services Digital capability Learning analytics Digital launchpad Apprentice workforce development Digital leadership Summer of student innovation Analytics academy Analytics labs Qualification verification App and content store Research data discovery Research data usage metrics Equipment data Repository and preservation platform Research data shared service ?
Discovery 19/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination 7 http://researchdiscoveryservice.jisc.ac.uk/
RDSSTeam 19/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination 8
University Pilot Institutions 19/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination 9
Why a Shared Service? There is no single “solution” easily available and that meets requirements for Universities to enable better management of research data 19/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination 10 research data network: http://researchdata.network web: https://www.jisc.ac.uk/rd/projects/research-data-shared-service github https://github.com/JiscRDSS
Research Data Preservation Challenge Implementing Archivematica for research data preservation at York and Hull Jenny Mitcham (Digital Archivist) - University of York 19/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination 11
Key researcher issues drive RDSS functionality Source: Jisc DAF Survey results 2016 Capture & reuse Preserve Report Advise & best practise Following input from our ExpertAdvisory Group, the Research Data Network, funders, and dialogue with global users and vendors, Jisc RDSS will provide the following core researcher functional needs: Filling a gap 75% of respondents look first to their institution to preserve their data Uptake of RDM Only 40% of respondents have a Research Data Management plan Advocacy Only 16% of respondents are currently accessing university RDM support services Metadata Only 18% of respondents say they follow established metadata guidelines Public datasets >70% recognise that research is a public good and should be publicly released Sensitive data 41% of respondents have some form of sensitive data 1219/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination
University services to support RDM 19/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination 13 “Support is woeful in the university currently, in particular long-term data archiving is critically required. Most of my non-current data is rotting on CD's and hard-drives.”
University services to support RDM 19/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination 14 “Please, individualise the support.Workshop are useless, emails with information are useless, brochures are useless, posters are useless.”
University services to support RDM 19/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination 15 “Please, individualise the support.Workshop are useless, emails with information are useless, brochures are useless, posters are useless.”
Preservation of research data 19/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination 16 “I currently spend about £1,200 pa on data storage from my own salary. I have the highest data needs in my School, and there is no plan in place for storing my data.”
Sector Practice 19/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination 17 » Diverse practices, no-one is the same » Pockets of good disciplinary practice, where served by existing disciplinary or institutional infrastructure » Generally at a central function most institutions are at the start of implementing systems and practice » Researcher engagement is key » Desired configuration of research systems varies between institutions » Large institutions often have lots of locally managed active data, where there could be a storage need. » Often case for RDM has been made, but institutions will have to make the case for RDSS and we want to help
RDSS functional solution at a glance Jisc Research Data Shared Service Capture & reuse Preserve Report Cost-effective improvement in research data access and reuse • Deposit • Describe • Store • Publish • Assure Integrity • Normalise • Transform • Curate • Flag at-risk data • RDM planning • Costs • Service performance • Audit trails • Compliance and benchmarking API’s and Member Dashboards Secure managed storage Shared standards-based technology framework 3rd party tools Integration with local systems OpenStandardInterfaces (APIs) Advice & best practice • Research data management toolkit and network Research data • Secure outputs • Accelerate research • Grow reusable data value • Managed storage included 1819/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination
RDSS Components 19/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination 19
Institutional or external services Repository Messaging layer National research data aggregation Preservation service Reporting and analytics Researcher deposits data Researchers find and reuse data Data is automatically preserved Use of data and service is monitored Data added to aggregation 1 2 3 4 Other services are updated 5 6 Simplified Workflow 19/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination 20
Data Model Jisc research data shared service - RDSS: A tool for co-ordination https://github.com/JiscRDSS/rdss-canonical-data-model 19/01/2018 21
Preservation Partners 19/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination 22 » Core Systems » Preservation Development » Records and Archives Pilot » Information, Advice, Guidance and Community Support
User capabilities 23 Jisc alpha repositories Researcher User Interface Deposit Open Data Describe Cloud Storage Publish with DOI and ORCiD Curate User capabilities Jisc alpha preservation Research Manager Interface Set policies Assure Integrity Normalise Transform Curate Flag at-risk data Archival Storage Initiation support and training Automated data flow Fully managed pilot service with cloud hosting and archival storage for your data provided by Jisc Pilot Alpha Minimum Viable Product
Y Y Y Archivematica Preservica Repository Preservation Experts Cluster Y Product Clusters 24 Cambridge Lancaster Lincoln York Cluster Middlesex St George’s Surrey Cardiff Imperial Plymouth Royal College of Music St Mary’s CREST UCA Bucks New Winchester Glasgow St Andrew’s Samvera and Archivematica Figshare and Preservica Samvera and Preservica Figshare and Archvematica Preservation only 1 2 3 4 5 Already have access to Preservica and Archivematica. Repository to be delivered Already have access to Preservica and Archivematica. Repository to be delivered Already have access to Archivematica. Repository to be delivered Already have access to Archivematica. Repository to be delivered Both systems delivered - Productiom Both systems delivered - Production Both systems delivered - Test Preservica delivered, Repository to be delivered Preservica delivered, Repository to be delivered Preservica delivered, Repository to be delivered Preservica delivered, Repository delibered and migrated in October Archivematica delivered, repository currently being implemeted Archivematica delivered, repository currently being implemeted Archivematica delivered, repository currently being implemeted Archivematica delivered, repository currently being implemeted No Repo,sitory both prservation systems deliivered Already have access to Preservica. Archivematica and Pure interface prototype to be delivered in November Organisation Status Samvera Figshare Figshare Figshare Figshare Figshare Figshare Figshare Y Samvera Samvera Samvera Samvera Samvera Samvera Samvera
Preservation Challenges Jisc research data shared service - RDSS: A tool for co-ordination19/01/2018 25 » Automated preservation workflow: › lack resources (staff, skills, budget, time) to do a comprehensive job of preserving all their research datasets and will instead › want a low-cost, fully automated, 'black box' approach to digital preservation of at least some of their data. › They want a 'preservation sausage machine' whereby research data is fed in at one end and out of the other comes 'preservation packages' containing the research data in a form that is better described and structured for long-term usability. » Interactive preservation workflow: › Institution will want to work closely with both the Research Data and the Researcher as part of an iterative process of quality control and digital › This is a more interactive and resource intensive process than 'automated' preservation, but can yield better results and may be more appropriate for specific types of research or institution. » The most appropriate workflow to use will depend on many factors, e.g. the experience an institution has with digital preservation, the resources at its disposal, the research discipline or type of data involved, the requirements of the research funder, the institutions policy and so on.
Automated Workflows Jisc research data shared service - RDSS: A tool for co-ordination19/01/2018 26
User Experience Jisc research data shared service - RDSS: A tool for co-ordination19/01/2018 27
User Experience Jisc research data shared service - RDSS: A tool for co-ordination19/01/2018 28
Demos 19/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination 29 » Demos of Automated transfer between Samvera (formally Hydra) and Preservica by Dom Fripp » Other Demos coming soon: › Samvera > Archivematica › Figshare > Preservica › Figshare > Archivematica › Pure > Archivematica › Pure > Preservica
User Experience Jisc research data shared service - RDSS: A tool for co-ordination19/01/2018 30
User Experience Jisc research data shared service - RDSS: A tool for co-ordination19/01/2018 31
User Experience Jisc research data shared service - RDSS: A tool for co-ordination19/01/2018 32
Preservation Actions Registry (PAR) »Sharing good practice “recipes” ([who does] what and why) »Collaboration between Arkivum/Artefactual/Preservica, potential to broaden it out globally »Point to point exchange of information »Working on: › Data model and API (PAR Core [thanks Matthew Addis for that]) › Reference registry › Proof of concept 19/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination 33
Preservation Actions Registry (PAR) 19/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination 34 API (Other) API (Other) API Reference Registry API Archivematica API Preservica API (Other)
Project timeline 19/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination 35
End-to-end service Repository service Preservation service 3 standard service options 19/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination 36 Approach supports pilot investments in a range of components, direction of travel towards standard managed solution for all over time. All 3 options include:  Financial benefits  Standards  Advisory  Network membership
Samvera and TBC Customer side Beta MVP (post March business case approval) Jisc open source beta repository Jisc beta preservation Jisc beta reporting Full reporting capabilities or APIs available Core RDSS offering Fully accredited infrastructure, technical underpinning and interoperability with UK Data centre cloud hosting for your data by Jisc Bronze, Silver or Gold data storage packages available Jisc research systems framework repositories Jisc research systems framework preservation Jisc research systems framework CRIS Available framework options
Customer side Beta MVP (post business case approval)38 RDSS Potential Integrations Number of Pilots (total =17) Eprints (Repository) 12 Dspace (Repository) 4 Samvera (Repository) 2 Symplectic (CRIS) 4 Pure (CRIS) 3 Converis (CRIS) 1 Authentication - UKAMF 17
RDSS Pilot Offer 19/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination 39 »Jisc or 3rd Party hosted and managed Repository and Preservation system (for use for Research data and other outputs) »Training, Support and gathering best practice »Event based integration between the Repository and Preservation system (Alpha). »Flexible metadata schemas for different content types
RDSS Pilot Offer 19/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination 40 »Cloud storage on AWS and Arkivum, with additional JANET connected UK owned and located private cloud from UK Cloud coming on stream »Discovery work on integration with institutional systems e.g. existing publication repositories, Records Management Systems »R&D and prototype development in ‘Problem areas’ e.g. Research Data File Formats, Sensitive and large data (Beta).
Pilot Alpha Phase Definition of Done - Headlines » Repositories (7 Figshare, 8 Samvera (Willow)) › Released for Researchers to describe, deposit and publish data to agreed standards, meeting funder compliance › Administrators to QA, approve, query data deposits » Preservation (10 Archivematica, 11 Preservica) › Automatically ingests repository deposits (Currently working for both systems) › Carry out preservation events to institutional or default plans » User ExperienceAssessments and AcceptanceTesting Complete » Integration with external services: ORCiD, DataCite, IRUS Data UK, Elsevier Pure and more » Integration with Jisc storage » End to end Integration with Jisc event based architecture and data model enabling automated workflow between systems (Currently working for most systems in Jisc test) Jisc research data shared service - RDSS: A tool for co-ordination 4119/01/2018
Pilot Beta Phase Definition of Done - Headlines » Repositories updated from user feedback with UX, API and scalability improvements and ability to ingest large (5>GB Data) » Preservation updated from user feedback with UX, API and scalability improvements » Reporting service providing research data and system metrics by Dashboard and API » Single sign on for systems (UKAMF/SAML) » Service API released » Integration with more common external services e.g. Eprints, Dspace » Integration with Institutional, Private cloud and Archival Storage and DataVault for raw, un-curated data » Security assurance: web application firewall, Penetration testing, threat modelling. » Trusted Repository certification: Data Seal of Approval » Information, Advice and Guidance research data management toolkit released 19/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination 42
Beta Developments »Working on new GDPR compliant DPA agreements/templates »Planning a GDPR for Research Data workshop »Longer term working on appropriate security certifications 19/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination 43
Post-Beta Developments » Integration with Jisc Safe Share » Integration with JiscTiered Storage » Integrations with additional 3rd Party integrators » Integration with updated DMP Online » Integrations with active data storage e.g. Institutional storage area network, file sync and share services. 19/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination 44
Collaborations 19/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination 45 Disadvantaged research communities can’t share their data
Global Collaborations 19/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination 46 Disadvantaged research communities can’t share their data Rolls Royce solutions….. 1/18/18 Data for all
…..don’t fit local budgets 1/19/2018 Data for all
Collaborations » Current/future Collaborations and opportunities › Figshare/Digital Science (Africa) › Jisc and Samvera Community › Jisc/Digirati/ORCiD › Jisc/ElsevierOpen ScienceAgreement › Jisc and HPC Community via ImperialCollege and Pawsey Centre (Australia/SKA) › OpenAire Bid to enhance Samvera › Want to work to integrate DMPOnline (DCC/CDL) › Open to any other suggestions! Jisc research data shared service - RDSS: A tool for co-ordination 4819/01/2018
John Kaye, Head of Change, Research john.kaye@jisc.ac.uk Dom Fripp – Product owner, Samvera paul.stokes@jisc.ac.uk Paul Stokes, Senior Co-Design Manager paul.stokes@jisc.ac.uk Alan Mackenzie, Chief Architect alan.mackenzie@digirati.com Except where otherwise noted, this work is licensed under CC-BY-NC-ND ThankYou and Questions! 19/01/2018 49 Jisc research data shared service - RDSS: A tool for co-ordination

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Research Data Shared Service update at DPC

  • 1. Research Data Shared Service – Needs a new name RDSS:A tool for co-ordination 1 19/01/2018
  • 2. Who we are 19/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination 2 Jisc is the UK higher, further education and skills sectors’ not-for-profit organisation for digital services and solutions Operate shared digital infrastructure and services Provide trusted advice and practical assistance for universities, colleges and learning providers We… Negotiate sector-wide deals and conditions with IT vendors and commercial publishers
  • 3. Who we are 19/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination 3 Mission To enable people in higher education, further education and skills to perform at the forefront of international practice by exploiting fully the possibilities of modern digital empowerment, content and connectivity Vision To make the UK the most digitally advanced education and research nation in the world
  • 4. Jisc R&D 19/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination 4 The goal is Delivered by Facilitated by Using Developing new national shared technology services Collaborating across the sector Jisc’s co-design innovation process Jisc as a national body with a technology focus
  • 5. The Jisc R&D Hungry Caterpillar 19/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination 5
  • 6. Jisc Digital Futures 19/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination 6 Store services Playlists Diagnostic tool builder Curation and remix Learner Analytics Services Digital capability Learning analytics Digital launchpad Apprentice workforce development Digital leadership Summer of student innovation Analytics academy Analytics labs Qualification verification App and content store Research data discovery Research data usage metrics Equipment data Repository and preservation platform Research data shared service ?
  • 7. Discovery 19/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination 7 http://researchdiscoveryservice.jisc.ac.uk/
  • 8. RDSSTeam 19/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination 8
  • 9. University Pilot Institutions 19/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination 9
  • 10. Why a Shared Service? There is no single “solution” easily available and that meets requirements for Universities to enable better management of research data 19/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination 10 research data network: http://researchdata.network web: https://www.jisc.ac.uk/rd/projects/research-data-shared-service github https://github.com/JiscRDSS
  • 11. Research Data Preservation Challenge Implementing Archivematica for research data preservation at York and Hull Jenny Mitcham (Digital Archivist) - University of York 19/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination 11
  • 12. Key researcher issues drive RDSS functionality Source: Jisc DAF Survey results 2016 Capture & reuse Preserve Report Advise & best practise Following input from our ExpertAdvisory Group, the Research Data Network, funders, and dialogue with global users and vendors, Jisc RDSS will provide the following core researcher functional needs: Filling a gap 75% of respondents look first to their institution to preserve their data Uptake of RDM Only 40% of respondents have a Research Data Management plan Advocacy Only 16% of respondents are currently accessing university RDM support services Metadata Only 18% of respondents say they follow established metadata guidelines Public datasets >70% recognise that research is a public good and should be publicly released Sensitive data 41% of respondents have some form of sensitive data 1219/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination
  • 13. University services to support RDM 19/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination 13 “Support is woeful in the university currently, in particular long-term data archiving is critically required. Most of my non-current data is rotting on CD's and hard-drives.”
  • 14. University services to support RDM 19/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination 14 “Please, individualise the support.Workshop are useless, emails with information are useless, brochures are useless, posters are useless.”
  • 15. University services to support RDM 19/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination 15 “Please, individualise the support.Workshop are useless, emails with information are useless, brochures are useless, posters are useless.”
  • 16. Preservation of research data 19/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination 16 “I currently spend about £1,200 pa on data storage from my own salary. I have the highest data needs in my School, and there is no plan in place for storing my data.”
  • 17. Sector Practice 19/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination 17 » Diverse practices, no-one is the same » Pockets of good disciplinary practice, where served by existing disciplinary or institutional infrastructure » Generally at a central function most institutions are at the start of implementing systems and practice » Researcher engagement is key » Desired configuration of research systems varies between institutions » Large institutions often have lots of locally managed active data, where there could be a storage need. » Often case for RDM has been made, but institutions will have to make the case for RDSS and we want to help
  • 18. RDSS functional solution at a glance Jisc Research Data Shared Service Capture & reuse Preserve Report Cost-effective improvement in research data access and reuse • Deposit • Describe • Store • Publish • Assure Integrity • Normalise • Transform • Curate • Flag at-risk data • RDM planning • Costs • Service performance • Audit trails • Compliance and benchmarking API’s and Member Dashboards Secure managed storage Shared standards-based technology framework 3rd party tools Integration with local systems OpenStandardInterfaces (APIs) Advice & best practice • Research data management toolkit and network Research data • Secure outputs • Accelerate research • Grow reusable data value • Managed storage included 1819/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination
  • 19. RDSS Components 19/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination 19
  • 20. Institutional or external services Repository Messaging layer National research data aggregation Preservation service Reporting and analytics Researcher deposits data Researchers find and reuse data Data is automatically preserved Use of data and service is monitored Data added to aggregation 1 2 3 4 Other services are updated 5 6 Simplified Workflow 19/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination 20
  • 21. Data Model Jisc research data shared service - RDSS: A tool for co-ordination https://github.com/JiscRDSS/rdss-canonical-data-model 19/01/2018 21
  • 22. Preservation Partners 19/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination 22 » Core Systems » Preservation Development » Records and Archives Pilot » Information, Advice, Guidance and Community Support
  • 23. User capabilities 23 Jisc alpha repositories Researcher User Interface Deposit Open Data Describe Cloud Storage Publish with DOI and ORCiD Curate User capabilities Jisc alpha preservation Research Manager Interface Set policies Assure Integrity Normalise Transform Curate Flag at-risk data Archival Storage Initiation support and training Automated data flow Fully managed pilot service with cloud hosting and archival storage for your data provided by Jisc Pilot Alpha Minimum Viable Product
  • 24. Y Y Y Archivematica Preservica Repository Preservation Experts Cluster Y Product Clusters 24 Cambridge Lancaster Lincoln York Cluster Middlesex St George’s Surrey Cardiff Imperial Plymouth Royal College of Music St Mary’s CREST UCA Bucks New Winchester Glasgow St Andrew’s Samvera and Archivematica Figshare and Preservica Samvera and Preservica Figshare and Archvematica Preservation only 1 2 3 4 5 Already have access to Preservica and Archivematica. Repository to be delivered Already have access to Preservica and Archivematica. Repository to be delivered Already have access to Archivematica. Repository to be delivered Already have access to Archivematica. Repository to be delivered Both systems delivered - Productiom Both systems delivered - Production Both systems delivered - Test Preservica delivered, Repository to be delivered Preservica delivered, Repository to be delivered Preservica delivered, Repository to be delivered Preservica delivered, Repository delibered and migrated in October Archivematica delivered, repository currently being implemeted Archivematica delivered, repository currently being implemeted Archivematica delivered, repository currently being implemeted Archivematica delivered, repository currently being implemeted No Repo,sitory both prservation systems deliivered Already have access to Preservica. Archivematica and Pure interface prototype to be delivered in November Organisation Status Samvera Figshare Figshare Figshare Figshare Figshare Figshare Figshare Y Samvera Samvera Samvera Samvera Samvera Samvera Samvera
  • 25. Preservation Challenges Jisc research data shared service - RDSS: A tool for co-ordination19/01/2018 25 » Automated preservation workflow: › lack resources (staff, skills, budget, time) to do a comprehensive job of preserving all their research datasets and will instead › want a low-cost, fully automated, 'black box' approach to digital preservation of at least some of their data. › They want a 'preservation sausage machine' whereby research data is fed in at one end and out of the other comes 'preservation packages' containing the research data in a form that is better described and structured for long-term usability. » Interactive preservation workflow: › Institution will want to work closely with both the Research Data and the Researcher as part of an iterative process of quality control and digital › This is a more interactive and resource intensive process than 'automated' preservation, but can yield better results and may be more appropriate for specific types of research or institution. » The most appropriate workflow to use will depend on many factors, e.g. the experience an institution has with digital preservation, the resources at its disposal, the research discipline or type of data involved, the requirements of the research funder, the institutions policy and so on.
  • 26. Automated Workflows Jisc research data shared service - RDSS: A tool for co-ordination19/01/2018 26
  • 27. User Experience Jisc research data shared service - RDSS: A tool for co-ordination19/01/2018 27
  • 28. User Experience Jisc research data shared service - RDSS: A tool for co-ordination19/01/2018 28
  • 29. Demos 19/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination 29 » Demos of Automated transfer between Samvera (formally Hydra) and Preservica by Dom Fripp » Other Demos coming soon: › Samvera > Archivematica › Figshare > Preservica › Figshare > Archivematica › Pure > Archivematica › Pure > Preservica
  • 30. User Experience Jisc research data shared service - RDSS: A tool for co-ordination19/01/2018 30
  • 31. User Experience Jisc research data shared service - RDSS: A tool for co-ordination19/01/2018 31
  • 32. User Experience Jisc research data shared service - RDSS: A tool for co-ordination19/01/2018 32
  • 33. Preservation Actions Registry (PAR) »Sharing good practice “recipes” ([who does] what and why) »Collaboration between Arkivum/Artefactual/Preservica, potential to broaden it out globally »Point to point exchange of information »Working on: › Data model and API (PAR Core [thanks Matthew Addis for that]) › Reference registry › Proof of concept 19/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination 33
  • 34. Preservation Actions Registry (PAR) 19/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination 34 API (Other) API (Other) API Reference Registry API Archivematica API Preservica API (Other)
  • 35. Project timeline 19/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination 35
  • 36. End-to-end service Repository service Preservation service 3 standard service options 19/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination 36 Approach supports pilot investments in a range of components, direction of travel towards standard managed solution for all over time. All 3 options include:  Financial benefits  Standards  Advisory  Network membership
  • 37. Samvera and TBC Customer side Beta MVP (post March business case approval) Jisc open source beta repository Jisc beta preservation Jisc beta reporting Full reporting capabilities or APIs available Core RDSS offering Fully accredited infrastructure, technical underpinning and interoperability with UK Data centre cloud hosting for your data by Jisc Bronze, Silver or Gold data storage packages available Jisc research systems framework repositories Jisc research systems framework preservation Jisc research systems framework CRIS Available framework options
  • 38. Customer side Beta MVP (post business case approval)38 RDSS Potential Integrations Number of Pilots (total =17) Eprints (Repository) 12 Dspace (Repository) 4 Samvera (Repository) 2 Symplectic (CRIS) 4 Pure (CRIS) 3 Converis (CRIS) 1 Authentication - UKAMF 17
  • 39. RDSS Pilot Offer 19/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination 39 »Jisc or 3rd Party hosted and managed Repository and Preservation system (for use for Research data and other outputs) »Training, Support and gathering best practice »Event based integration between the Repository and Preservation system (Alpha). »Flexible metadata schemas for different content types
  • 40. RDSS Pilot Offer 19/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination 40 »Cloud storage on AWS and Arkivum, with additional JANET connected UK owned and located private cloud from UK Cloud coming on stream »Discovery work on integration with institutional systems e.g. existing publication repositories, Records Management Systems »R&D and prototype development in ‘Problem areas’ e.g. Research Data File Formats, Sensitive and large data (Beta).
  • 41. Pilot Alpha Phase Definition of Done - Headlines » Repositories (7 Figshare, 8 Samvera (Willow)) › Released for Researchers to describe, deposit and publish data to agreed standards, meeting funder compliance › Administrators to QA, approve, query data deposits » Preservation (10 Archivematica, 11 Preservica) › Automatically ingests repository deposits (Currently working for both systems) › Carry out preservation events to institutional or default plans » User ExperienceAssessments and AcceptanceTesting Complete » Integration with external services: ORCiD, DataCite, IRUS Data UK, Elsevier Pure and more » Integration with Jisc storage » End to end Integration with Jisc event based architecture and data model enabling automated workflow between systems (Currently working for most systems in Jisc test) Jisc research data shared service - RDSS: A tool for co-ordination 4119/01/2018
  • 42. Pilot Beta Phase Definition of Done - Headlines » Repositories updated from user feedback with UX, API and scalability improvements and ability to ingest large (5>GB Data) » Preservation updated from user feedback with UX, API and scalability improvements » Reporting service providing research data and system metrics by Dashboard and API » Single sign on for systems (UKAMF/SAML) » Service API released » Integration with more common external services e.g. Eprints, Dspace » Integration with Institutional, Private cloud and Archival Storage and DataVault for raw, un-curated data » Security assurance: web application firewall, Penetration testing, threat modelling. » Trusted Repository certification: Data Seal of Approval » Information, Advice and Guidance research data management toolkit released 19/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination 42
  • 43. Beta Developments »Working on new GDPR compliant DPA agreements/templates »Planning a GDPR for Research Data workshop »Longer term working on appropriate security certifications 19/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination 43
  • 44. Post-Beta Developments » Integration with Jisc Safe Share » Integration with JiscTiered Storage » Integrations with additional 3rd Party integrators » Integration with updated DMP Online » Integrations with active data storage e.g. Institutional storage area network, file sync and share services. 19/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination 44
  • 45. Collaborations 19/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination 45 Disadvantaged research communities can’t share their data
  • 46. Global Collaborations 19/01/2018 Jisc research data shared service - RDSS: A tool for co-ordination 46 Disadvantaged research communities can’t share their data Rolls Royce solutions….. 1/18/18 Data for all
  • 47. …..don’t fit local budgets 1/19/2018 Data for all
  • 48. Collaborations » Current/future Collaborations and opportunities › Figshare/Digital Science (Africa) › Jisc and Samvera Community › Jisc/Digirati/ORCiD › Jisc/ElsevierOpen ScienceAgreement › Jisc and HPC Community via ImperialCollege and Pawsey Centre (Australia/SKA) › OpenAire Bid to enhance Samvera › Want to work to integrate DMPOnline (DCC/CDL) › Open to any other suggestions! Jisc research data shared service - RDSS: A tool for co-ordination 4819/01/2018
  • 49. John Kaye, Head of Change, Research john.kaye@jisc.ac.uk Dom Fripp – Product owner, Samvera paul.stokes@jisc.ac.uk Paul Stokes, Senior Co-Design Manager paul.stokes@jisc.ac.uk Alan Mackenzie, Chief Architect alan.mackenzie@digirati.com Except where otherwise noted, this work is licensed under CC-BY-NC-ND ThankYou and Questions! 19/01/2018 49 Jisc research data shared service - RDSS: A tool for co-ordination

Editor's Notes

  • #11: More effective Research Data Management must happen to comply with Funder Mandates, ensure data is not lost, and to realise a whole range of positive benefits A shared service (provided by Jisc) seems to offer a number of benefits: Cost savings and efficiencies Common approaches and practice – do this together Research system standardisation and interoperability ( do it once rather than many times! , & also address it across essential systems so we can key once and share) Address market gaps
  • #12: The long tail The long tail of unidentifiable files that we will have to deal with Mention Jenny Mitcham's stats - around 60% of unidentifiable items in the RDM collection using existing workflows PDF's - easy to deal with, as problem solved by global initiatives e.g. JHOVE, VeraPDF
  • #37: Commercial benefits attach to bulk buying on behalf of the sector – i.e. efficient procurement on a not-for-profit basis
  • #48: Daniela