Jisc Research Data Management Shared Service Workshop: An institutional perspective
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The document discusses the state of research data management (RDM) at the University of York, highlighting existing challenges such as inadequate workflows for data ingestion and management, long-term preservation needs, and barriers faced by researchers in managing their data. A questionnaire identified issues related to data storage, accessibility, and management practices, indicating a significant loss of valuable research data due to poor archiving practices. The author emphasizes the need for improved integration of digital preservation tools within the RDM framework and collaboration with the wider digital preservation community.
Jisc Research Data Management Shared Service Workshop: An institutional perspective
- 1. Jisc Research Data Management Shared Service Workshop: An institutional perspective Jenny Mitcham Digital Archivist Borthwick Institute for Archives University of York 22nd February 2016
- 2. The RDM Problem at York • At the University of York, RDM is not *yet* a solved problem • We have a repository: – But not all the necessary workflows in place to ingest and manage research data • We have a CRIS that researchers can use to enter metadata about their research data: – But ad hoc manual workflows for getting hold of the dataset • We are not currently addressing all the long term preservation needs of the research data
- 3. What am I talking about? You Digital preservation refers to the series of managed activities necessary to ensure continued access to digital materials for as long as necessary. Digital preservation ...refers to all of the actions required to maintain access to digital materials beyond the limits of media failure or technological change.* Me Oh I see! Not just storage then? * Text shamelessly stolen from the DPC Preservation Handbook
- 4. This is a digital archive The Open Archival Information System (OAIS)
- 5. Filling the digital preservation gap: Project aim “…to investigate Archivematica and explore how it might be used to provide digital preservation functionality within a wider infrastructure for Research Data Management.”
- 6. To find out more… Date: 24th February Time: 13.50-14.10 Place: Zurich 1 Session: B3: Digital Preservation Paper: "Filling the Preservation Gap" for Research Data by Jenny Mitcham
- 7. We wanted to be able to answer the following questions... • What is the nature of current research data at York (ie: file format, size, sensitivity)? • How is research data stored, managed and shared currently? • What are the barriers to people managing their data effectively? • Where are the gaps in current provision, and what services do we need to provide to fill these gaps?
- 8. RDM questionnaire (DAF audit) • Questionnaire based (loosely) on DCC’s DAF • Informed by examples from other institutions • Used Google forms • Sent to research staff and students • March-May 2013 • 188 responses
- 9. Where is your digital data stored?
- 10. How long do you have to keep your data?
- 11. How often is it backed up?
- 12. Will you deposit your data with an archive? Reasons why not: • It is not something I had ever considered - 42% • It is not something my funder requires - 35% • There isn't a suitable data centre for my discipline – 18%
- 13. Data management issues Large volume of data caused problems managing and accessing it 75 41% Problem finding or accessing research data from former colleagues e.g. PhD students or research staff who have left the University 69 38% Problem locating where files are stored 62 34% Absence of file naming conventions made it difficult to find the file you were looking for 56 31% Insufficient digital storage space 56 31% Lack of version control caused confusion 52 29% Inability to read files in old software formats on old media or because of expired software licences 44 24% No data management issues 44 24% Difficulty interpreting data due to inadequate or lost documentation 43 24% Insufficient physical storage space 23 13% Problems establishing ownership of data 14 8% Problems reading files because of security and encryption 10 5% Other 9 5%
- 14. Value of research data “There has probably been an awful lot of good data lost due to poor practice in archiving ...” “Storing vast datasets which are not part of the final publication adds a lot of cost for very little benefit.” “Unprocessed data is generally large and difficult to analyse, unless the analysis tools are provided in the archive.” “I hope strongly that in the future I might contribute to a widely available repository for musical instruction/examples ....both for other players/composers and for musicological researchers.” Researchers
- 15. What does research data look like? York RDM questionnaire 2013: Please select the main types of electronic research data you generate
- 16. Top research data applications at York
- 17. NDSA Levels of Digital Preservation: Level 2 requires you to know what you’ve got ... and levels 3 and 4 build on this
- 18. The importance of Pronom
- 19. The importance of identification How well are our top 20 formats represented in Pronom? • Better than expected • Sometimes partial • Sometimes quite generic (without a version number) MATLAB N SPSS Partial Stata N R N EndNote Partial NVivo N LaTeX Partial Python NWolfram Mathematica Partial Gaussian N ChemDraw Partial SAS Partial ArcGIS Partial GraphPad Prism Partial Adobe Photoshop Partial ATLAS.ti N C++ N Eclipse NA? No native file formats MS Excel Y RSB - ImageJ Partial
- 21. Viewing unidentified files in Archivematica
- 22. Some final points • It is great that Jisc has included digital preservation as an element of the shared service • …but it is not just a question of adopting the tools – we may also need to enhance them – and integrate them • We need to work with the wider digital preservation community too
- 23. Where to find out more http://www.york.ac.uk/borthwick/