Rim structures
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This document provides 4 examples of organizational structures for records management: 1. A traditional hierarchical structure from the 1970s with distinct roles for the county librarian, chief archivist, records manager, and records clerk. 2. A structure with separate teams for data management and archives/records under an information services manager and knowledge services manager. 3. A new "shared services" model splitting operational and corporate/compliance records roles between two different directors. 4. A structure under a chief information officer with an information governance director overseeing compliance, education, architecture, and customer support teams.
Rim structures
- 1. Example 1 Chief Executive Director of Education & Cultural Services County Librarian Chief Archivist Archives structure Records Manager A more traditional and very hierarchical structure for records Records Clerk Records Officer management in many organisations borne out of the 1970s records management model from the UK, this structure exists in many organisations to this day. Paula J Smith
- 2. Example 2 Chief Executive Corporate Services Director Knowledge Services Manager Information Services Manager Team Leader – Operations Data Management Librarian Manager Operations Operations Coordinator Coordinator (records) (Archives) Training & Information Information Officer File Classification Development Advisor Records Clerk Archives (*3.5) Specialist Advisor (*2) Team Paula J Smith
- 3. Example 3 Chief Executive Director Service ?? Delivery Shared Services Information Manager Governance Manager A new initiative in the UK particularly amongst government organisations is an attempt to ‘share services’ Records Supervisor In this model, the operational activities of the records team – boxing, listing, disposal etc are split from the more corporate side of the Training & team – the policy, compliance, Records Officer Development analysis etc Officer Information Information Account Manager Compliance Manager – Manager – They exist under two different (0.5 FTE) Manager Technical Information Architecture Architecture structures with two different directors and so compete for Records Clerk resourcing in 2 different areas, requiring the creation of an account Paula J Smith manager role in the governance area.
- 4. Example 4 Chief Executive Chief Information Officer Director of Information Governance IG Compliance IG Education IG Architecture Information Auditor (*3) Training & Information Development Architect (*2) Officer Customer Relations Officer File Classification EDRMS Support Specialist Analyst File Management Officer (*2) Paula J Smith