SAP-ERPV2 SAP-ERPV2 SAP-ERPV2 SAP-ERPV2.pdf

A.P.SHRINGI
JULY 2015
Introduction to SAP ERP

ERP / SAP
© 2008 by SAP AG. All rights reserved.
2
 What are Enterprise Resource Planning (ERP) Systems?
 SAP mean SystemApplications and Products
 Incredibly large, extensive software packages used to manage a
Company's business processes.
 Standard software packages that must be configured to meet the
needs of a company
 Database programs with the following functions:
 Input
 Storage/Retrieval
 Manipulation
 Output 28,610+ Tables in SAP

ERP /SAP
3
 Who are the big ERP vendors?
 SAP, the German juggernaut
 System,Anwendungen, Product in der Datenverarbeitung, or
 Systems,Analysis and Products in Data Processing.
 Don’t be a sap!
 It is implemented in every fortunes 500 companies at least 9 out of 10
 Oracle/PeopleSoft/J. D. Edwards (J.D. Orisoft)
 Microsoft Great Plains, aimed at smaller companies
 SAP Business One is competing product

WHY ERP /SAP
A,P,SHRINGI
4
 Well integrated SAP has been implemented 9 out of 10
fortune 500 companies
 It brings discipline in the Company
 Has various authorization level, Complete tract record of
entries, correction and movements.
 Drilldown facility for mapping the complete transaction
 Brings over all efficiency in the organization
 Best for growth of business
 Brings various controlling mechanism
 Export / import of data to external source

WHY ERP /SAP
A,P,SHRINGI
5
 It can be implemented in various languages
 It can handle multiple currencies
 Auto bank reconciliation
 Scope for work from home or gives freedom to work
form remote location
 It gives opportunity to use same data to address more
then one period.
 Provided confidence to auditors
 It enhance your carrier

SAP R/3 Enterprise
6
FI
Financial
Accounting
CO
Controlling
Workflow
PP
Prod.
Planning
SD
Sales &
Distrib.
MM
Materials
Mgmt.
QM
Quality
Mgmt.
PM
Plant
Maint.
HR
Human
Resources
AM
Asset
Mgmt.
PS
Project
System

SAP R/3 Enterprise
7
Oracle
DB2
MSSQL
SAP can use a
number of
database programs
to actually store
the data.

Configuration
8
 Configuration is the process of making standard software
fit your business. SAP, as an example, has:
Over 8000 configuration decisions
Data structuring
 Sales divisions, distribution channels
Rewriting Code (Modifications)
 Not recommended because of compatibility problems when updated
versions of the software are installed.
Customization
 Writing code at SAP-specified user exits
Third-party software solutions

A typical manufacturing company
9
Manufacturing
Process
Inputs Outputs
FI
CO
Material
Master
Vendor
Master
Pricing
Cust.
Master
Pricing
Basic
Data
Calendars
Currencies

10
USER PCs
USER PCs
Application
Server
Application
Server
Application
Server
Application
Server
Database
Server
Three-tier Client/Server Architecture

11
User PCs
Database and
Application
Server
Two-tier Client/Server Architecture
(configuration typical for training)

12
Database and
Application
Server
Nothing is saved on your PC. Only things saved on our
Server at X location are saved, and they are saved for good.
SAP vs MS Office

.
13
 FICO
 FI Handles the company financials
 CO Handles the company full Cost
Accounting cycle
 http://www.guru99.com/sap-fico-training-
tutorials.html
SAP > Modules

.
14
 FI >> Organizing Structure
 1. Creating a Company
 2. Assigning the Code
SAP > Modules

.
15
 FI >> General Ledgers
 1. Creating a Chart of Accounts
 2. Creating COA Groups
 3. Create G/L Accounts
 4. Create retained earnings account
 5. Fiscal Year variant ( i.e. Calendar & FY)
 6.Assign Company Code to Fiscal Year variant
 7.Hold and Park Documents features
SAP > Modules

.
16
 FI >> General Ledgers
 1. Creating a Chart of Accounts
 2. Creating COA Groups
 3. Create G/L Accounts
 4. Create retained earnings account
 5. Fiscal Year variant ( i.e. Calendar & FY)
 6.Assign Company Code to Fiscal Year variant
 7.Hold and Park Documents features
SAP > Modules

.
17
 CO >> Cost & Profit Centre
 1. Creating various cost centre
 2. Internal Order and closing in to cc
 3. Defining Profit Centre
 4. Creating Profit Centre hierarchy
 5. Assigning CC and MC to PC
SAP > Modules

.
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 SD >> Sales & Distribution
 1. It complete Sales cycle
 2. Order Procurement
 3. Invoicing
 4. Shipping
SAP > Modules

.
19
 SD >> Sales & Distribution
 1. Customer master & Material master
 2. Sales
 3. Delivery
 4. Billing
 5. Pricing
 6. Credit Management

SAP > Modules

.
20
Delivery Process
DA ENTRY IN
SYSTEM
(PPC)
RECEIVE THE DA
(PPC+DESPATCH)
DAILY DESPATCH
PLAN TO
DESPATCH DEPTT.
(PPC)
GENERATION OF
INVOICE/CHALLAN
(DESPATCH)
SENT TO
REGION/DIRECT
(DESPATCH)
INFORMATION TO
REGION
(DESPATCH)
DAILY SALES
REPORT(PPC)
PRODUCTIO
N
ENTRY THE DESPATCH DETAIL
NO STOCK
E
X
P
E
C
T
E
D
D
E
S
P
A
T
C
H
D
A
T
E
YES
MARKET/REGION
VERIFY
STOCK
YES

SAP>> MM( Material Management) Module
22
Master Data
Purchasing
Inventory

23
Master Data
Materials master data creation
It consists of Description, allocation of
code, Unit to measure, Category, Unit
weight and Gross weight
 Storage area reference
Re-ordering level

24
Purchasing
Creation of purchase requisition
Conversion of purchase requisition in to
purchase order
 Quotation review, comparison &
finalization.
Purchase order creation, release and edit

25
Pricing
Creation procedure to arrive at landed
price
Price calculation and conditions i.e.
discount , tax ,rounding off, plus / minus
tolerance

26
Inventory
Over view of inventory management
Rule for Goods receipt
Location of inventory
Issue of goods
Transfer posting of goods
Physical verification of inventory
Special stock and special procurement

27
Inventory
Over view of inventory management
Rule for Goods receipt
Location of inventory
Issue of goods
Transfer posting of goods
Physical verification of inventory
Special stock and special procurement

SAP>> PP( Production Planning) Module
28
Manufacturing Planning
 It is calculated net quantity to be produced
after adjusting availability of Finished Goods
and wip.
The net quantity produced is calculated and
BOM ( Bill Of Material) is generated to
trigger requirement of the Raw material,
Consumables and packing material
requirements.

29
 It also generates material requisition slip for
quantities to be sourced godown wise.
 Various production order is generated
depending on the batch size
 Now this each order is now becomes base
for allocation of Raw Material, production
consumables, production, packing and
overheads allocation

30
 Each order is closed at the end of the period.
 Proper closed orders are considered for the
Finished Goods( FG) to be transferred FG
godown, while semi finished orders are
carried forward for next period opening
balance.
 FG is now input for SD

SAP>> IMPLEMENTATION STAP 1
31
 Top level decision promoter / MD /CEO
 Selection of the Consultant /
implementation partner.
 Selection of modules to be implemented
 Section of business experts with reference to
each module preferably one senior and two
middle level executives.

SAP>> IMPLEMENTATION step 2
32
 The persons must be strong understanding
of Business and deducted to work extra
hours
 Identification of best practices to be adopted
for business process under each module.
 Now SAP implementation and User team
called LKU has to spent time on GAP
analysis.

SAP>> IMPLEMENTATION Step 3
33
 GAP analysis is nothing but existing practice
Vs best practice we have selected from SAP
modules.
 The existing DATA in the legacy system has
to be manipulated in such a way that in
becomes input for SAP.
 Now next stage is setting the platform for
the Hardware and testing SAP software.

SAP>> IMPLEMENTATION Step 4
34
 Testing has to be done on full cycle on each
module till every thing righty appear in the
FI and CO Module
 LKU will be give full detailed training on
usage of every module
 Lastly legacy data to be transferred in SAP
on a period ( Financial Year / Calendar Year)
cut off in order to make SAP fully
operational

THE END
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THANNKING YOU ALL FOR YOUR ATTENTION

SAP-ERPV2 SAP-ERPV2 SAP-ERPV2 SAP-ERPV2.pdf

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