Scaling better, together: An outline of ILRI’s approach to scaling
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This document outlines ILRI's approach to scaling agricultural innovations, which involves leveraging existing scaling frameworks and tools from other organizations, conducting literature reviews and stakeholder interviews. Key principles are flexibility, using scaling coordinators, and collaborative team efforts. Tools like the Scaling Scan, ASAT, and Scaling Readiness assessment are evaluated. A process is proposed involving preliminary data collection, a stakeholder workshop, follow ups, and developing a comprehensive scaling plan with clear pathways, interventions, and recommendations. Scaling coordinators will support projects through the entire scaling process.
Scaling better, together: An outline of ILRI’s approach to scaling
- 1. Scaling better, together An outline of ILRI’s approach to scaling Iddo Dror, Nicole Wu and Shane Ryan (ILRI) ILRI Scaling Workshop, Nairobi, 12-13 September 2019
- 2. Approach • Leverage existing approaches and tools, adapt to ILRI’s context • Literature Review o Existing frameworks, tools, and approaches for scaling efforts in the development (mainly agriculture) sector - USAID, WRI, IDIA, IFAD, WUR & IITA under RTB-CRP, CIMMYT & PPP Lab o Other initiatives’ work on scaling up social innovation - IDRC, R4D & MSI, GIZ, Yale Research Initiative on Innovation and Scale, The Scaling Up Community of Practice (CoP) o A detailed synopsis document will be completed this year. • Interviews o Insights from tool developers and scaling specialists. • Evaluation of Tools o Analytical approach and efforts, comprehensiveness, the feasibility of implementation, suitability for ILRI projects
- 3. Principles • Flexibility: A ‘mix and match’ approach using a combination of tools you saw yesterday & today (and others can be used alternatively depending on project/donor preferences) • Use of scaling coordinators to support the process • Agile approach, adapt and iterate quickly. • It takes a village… scaling is a team effort. Close collaboration between project teams across ILRI and the I@S team, and of course with partners.
- 4. Tools - Scaling Scan Developed by CIMMYT and the PPP Lab • Used for initial scaling review through a short workshop (0.5-2 days) • Identify bottlenecks for scaling and find openings to tackle these bottlenecks at the early stage of the project Step 1 – Constructing the Scaling Ambition Step 2 – Checking the Scaling Ingredients Step 3 – Considering strengths and weaknesses in the enabling environment for the proposed scaling strategy
- 5. Tools - ASAT • Developed for USAID’s Bureau of Food Security by Management Systems International • Step 1 - Agricultural Scaling Decision Tree o help select the appropriate scaling pathway based on the sectoral capacity and willingness (public, private, PPP) for identified tasks • Step 2 - Agricultural Scalability Assessment Matrix o conduct based on the selected scaling pathway o provides quantitative scores (1, 2, 3) with detailed standards for each of the 37 criteria and un-weighted totals for the 6 sections Agricultural Scaling Assessment Tools (ASAT)
- 6. Tools - Scaling Readiness Developed by WUR and IITA as an integral part of CGIAR RTB-CRP • A comprehensive evaluation for innovations from identify scope, scaling plan, to further implementation and MEL • Scientific and detailed methods to identify and overcome bottlenecks for the scaling of innovations, based on a NASA framework. • Breaks down innovations packages to see the Innovation Readiness and Innovation Use for each component • Apply the data-based approach and minimize/eliminate self-reporting bias • Can be used to track a portfolio of projects, in addition to individual projects.
- 8. Scaling Plan: Main Deliverables ● Synthesis of primary data collection before the Stakeholder Workshop ● Initial Scaling Report based on the Stakeholder Workshop ● (Optional) Scaling Readiness Report ○ Mapping technology readiness and usage ○ Challenges and scaling options ● Detailed Scaling Plan that incorporates findings from overall analysis and assessments, including: ○ A clear scaling pathway ○ Scaling interventions to address the challenges ○ Partner mapping (with a scaling focus) ○ Reporting/data-collection/verification considerations ○ Recommendations on the next steps
- 9. Timeline 2020 Q1 1 2 3 2020 Q2 4 5 6 2019 Q4 10 11 12 Preliminary Data Collection and KIIs for Scaling Scan Scaling Scan and ASAT Workshop Initial Scaling Report based on the workshop Data Validation and Follow-ups Establish the Scaling Working Group 2020 Q3 7 8 9 2020 Q4 10 11 12 Proposed timeline for one of the scaling projects in the first batch Implementation of Key Recommendations ** 2021 onward Comprehensive Scaling Plan (For each scaling project, tentative) * If choose to conduct a deep analysis of Scaling Readiness Evaluation ** if prioritized and budgeted for 2021 POWB Scaling Readiness Assessment *
- 10. What’s next? • Small initial rollout: 4-6 projects in 2020 • The idea is to start thinking to 2021 and beyond, and gradually introduce this as future projects go live • If you’re currently working on proposals, then plan for an initial light assessment in year 1 – and use your judgment for estimating needs across the project period. • Let Iddo know if you have questions or want more info
- 11. Preliminary Data Collection • Aim: Capture and document the existing knowledge as much as possible as the basis of the workshop and engage with workshop participants through seeking inputs • Method: Desk Research, Literature Review, Online Survey, and Key informant interviews conducted by the Scaling Coordinator o Selection of survey and interview participants will be guided by with help the Scaling Champion o Potentially including members of the Research Team, in-country collaborators, and collaborators from the private sector, and other stakeholders (e.g. end-users/ value chain actors) • Output: A brief but organized report of the stakeholder inputs (which will be the basis of the workshop)
- 12. Stakeholders Workshop • Aim: Identify the scaling scope and the specific innovation (package), key challenges for scaling efforts through stakeholders consultation • Method: Face-to-Face workshop in the selected project country o Duration ranges from 1-2 days depending on the availability of participants and the scope of the scaling project • Tools: Scaling Scan and ASAT (mainly the ASDT) • Output: Initial scaling report that summarizes the workshop o Proposed scaling pathway o Findings of the scaling scan: main challenges and information gaps o Willingness and capacity of different sectors with stakeholder/value chain actors analysis to identify potential partners o Other ideas and issues mentioned
- 13. Follow Up and (Optional) Detailed Analysis • Aim: Cross-check information in the Initial Scaling Report, follow up with relevant stakeholders and partners to prepare for the final scaling plan • Method: Desk Research, Online Survey, and Key informant interviews conducted by the Scaling Coordinator with the help of the Scaling Champion o Optional tools: Carry out in-depth analysis using the Scaling Readiness or other suitable tools • Outputs o Validated data for the final Scaling Plan o Results of further stakeholder consultation o (Optional) Scaling Readiness Report and relevant deliverables from other steps or selected tools
- 14. Role of the Scaling Coordinators ● Work closely with the Research/Project team and support the whole scaling process (supporting several projects concurrently) ● Responsible for Preliminary Data Collection for the Stakeholders Workshop • Support and organize Stakeholders Workshops as a major facilitator • Assist in drafting the Scaling Plans, as well as consolidating and analyzing data from various projects for Program/CRP/institutional needs. • Further assist the implementation and MEL of the scaling plan (if applicable)
- 15. This presentation is licensed for use under the Creative Commons Attribution 4.0 International Licence. better lives through livestock ilri.org ILRI thanks all donors and organizations which globally support its work through their contributions to the CGIAR Trust Fund
Editor's Notes
- #3: Agricultural Scalability Assessment Tool (USAID), Assessing scaling potential tool (WRI), Insights on Scaling innovation (IDIA), Operational Framework for Scaling up Results (IFAD), Scaling Readiness (WUR & IITA under RTB-CRP), Scaling Scan (CIMMYT & PPP Lab), Social Replication Toolkit (Spring Impact)
- #4: Major tool for the initial scan - Scaling Scan (look at the 10 scaling ingredients) Supplementary tool - Agricultural Scaling Decision Tree (ASDT) from ASAT
- #9: Major tool for the initial scan - Scaling Scan (look at the 10 scaling ingredients) Supplementary tool - Agricultural Scaling Decision Tree (ASDT) from ASAT
- #11: Major tool for the initial scan - Scaling Scan (look at the 10 scaling ingredients) Supplementary tool - Agricultural Scaling Decision Tree (ASDT) from ASAT