Scanning, Abstracting, & Adding Medical Records to an EHR
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The document outlines the process of scanning and abstracting medical records for digital integration with Electronic Health Record (EHR) systems, emphasizing the transition from paper to paperless operations in healthcare facilities. It discusses the costs associated with scanning medical records, which range from 7 to 12 cents per page, and details the types of medical information necessary for effective EHR usage. Benefits of this transition include improved efficiency in tracking patient care, streamlined workflows, and enhanced security for patient records.
Scanning, Abstracting, & Adding Medical Records to an EHR
- 1. SCANNING, ABSTRACTING,& ADDING MEDICAL RECORDS TO AN EHR BREAKING IT DOWN WITH RECORD NATIONS
- 2. Medical record scanning and abstraction are at the core of making the transition to paperless operations for hospitals, medical practices, and healthcare facilities. The process takes both new and old paper medical records, converts them to digital formats, and then extracts and organizes new PHI for useful application with electronic health record (EHR) systems. As we break down the process, we’ll help to clarify and cover: • What do these terms mean? • How exactly do they all fit together? • What medical information should I add to an EHR? • How much will converting paper to digital records cost? • What are the benefits? GETTING STARTED
- 3. SCANNING MEDICAL RECORDS Managing scanned patient health records, prescriptions, and transcripts electronically drastically improves the efficiency of tracking patient care for healthcare providers. HIPAA and HITECH-compliant medical record scanning services are available, but before diving in headfirst, most want to know how much making the paperless transition will cost. On average, the cost per page for scanning ranges between 7 – 12 cents. To get a good estimate for what you might expect to pay for a scanning project, you’ll need to know how many medical records you have to scan. STORAGE TYPE STORAGE CAPACITY (SINGLE-SIDED) Standard Bankers Box 2,000 – 2,500 Sheets Large File Box 4,000 – 4,500 Sheets Shelf Space 1 Bankers Box per 10” – 16” STORAGE TYPE AVERAGE COST (10 – 12 CENTS PER PAGE) Standard Bankers Box (10” – 16” Shelf Space) $200 – $250 Large File Box $400 – $450
- 4. ABSTRACTING MEDICAL DATA Medical data abstraction involves the process of taking newly scanned and digitized patient medical records and integrating them with EHR systems. Necessary medical information is collected, extracted, and organized for the EHR to make electronic medical records available when and where they’re most needed by providers. Medical data to have abstracted includes: • Growth charts for pediatric patients • Key patient demographic data • Family medical history • Historical procedures • Problem list • Legal documents such as advanced directives and custodial agreements • Allergies • Immunizations • Referral sources and follow-up • Current medications • Medical device or implant information, including manufacturer, date, and serial number
- 5. ELECTRONIC HEALTH RECORDS (EHR) Abstracting medical records according to the HITECH Act’s meaningful use definitions for EHR systems helps health care providers to use electronic medical records when and where they need it most. Using a digital system for managing medical records rather than traditional paper charts and files gives a powerful boost to health care providers’ efficiency, with benefits including: • Streamline workflow and ease of access to electronic patient file—improving overall patient care • Readily-available ability to securely exchange records, lab results, and communications between patient and provider • Eliminates likelihood of patient record misfiling and misinterpretation of doctors’ handwriting
- 6. Begin by scanning new and old paper medical records and converting to digital files Then use medical data abstraction to collect, remove, and prepare records for use with your EHR Finish by integrating abstracted electronic medical records with your EHR for meaningful use PUTTING IT ALL TOGETHER
- 7. READY TO REAP THE REWARDS OF PAPERLESS MEDICAL RECORD MANAGEMENT? GET STARTED WHEN YOU VISIT US AT RECORD NATIONS TODAY