SFSU ISYS 363-1 Fall 2013 group: Lions
- 1. SFSU ISYS 363-1 FALL 2013 GROUP: LIONS
- 2. INTRODUCTION TO THE GROUP COLLABORATION TOOLS • WHAT CAN WE EXPECT FROM GROUP COLLABORATION TOOLS? • 1: PEOPLE CAN ACCESS DOCUMENTS IN DIFFERENT TIME ZONES AND LOCATIONS AS LONG AS THEY HAVE INTERNET ACCESS • 2: THE ABILITY TO COMMUNICATE WITH EACH OTHER GLOBALLY • 3: THE ABILITY TO EXCHANGE INFORMATION IN REAL TIME
- 3. INTRODUCTION TO THE GROUP COLLABORATION TOOLS Criteria • Free Software • Available for both Mac, PC and other operation system • File sharing compatible w/Office(Excel, Word, PowerPoint) Concerns • Available for each team member • Enough storage capacity and security • Compatible w/mobile apps Market Leaders • DropBox • GoogleDrive • SkyDrive What are the criteria, concerns and market leader?
- 4. 1ST GROUP COLLABORATION TOOL GOOGLE DOC. Advantages Disadvantages • People can editing documents in real time • No Purchase needed • Team members are able to create, share and exchange information and ideas across the globe • Compatible with different operation systems • Internet access could be a problem in some case • Privacy and security issues • Limited set of features compare to MS office program • Loading documents could be very time consuming
- 5. 2ND GROUP COLLABORATION TOOL BOX Advantages Disadvantages • Free 10 GB storage service • Online Collaboration - share, edit, view updates • Cloud Storage - online access to your secure online files • Mobile compatibility - quick viewing, sharing, and updates • Integrate w/GoogleDocs • Does not automatically sync - need to specify folder for syncing • Only for Mac & Windows • Instant Messaging not available
- 6. 3RD GROUP COLLABORATION TOOL SKYPE Advantages Disadvantages • Free service • Instant messaging-group chat • Group screen sharing • Send files of any size • Connect to Facebook • Mobile Compatibility-chat • No online file sharing collaboration • No online storage • Premium account needed for group calls and screen sharing
- 7. 4TH GROUP COLLABORATION TOOL EVERNOTE Advantages Disadvantages • Free 60 MB download limit • Ability to share individual files directly from Evernote through Facebook, Twitter, or LinkedIn • Can create, organize, and view notes, presentations, or any research easily from any compatible device • You have to pay a subscription fee of $5 per month or $45 per year to exceed the 60 MB limit • Shared documents cannot be edited unless one or both users have a premium account • Must have an internet connection to use
- 8. 5TH GROUP COLLABORATION TOOL WIZEHIVE Advantages Disadvantages Advantages • Connects to social media such as Twitter • Share documents, comments, spreadsheets, and other files • Upload up to 50 files at one time and maximum file upload 100MB • Edit documents • Free online with unlimited users • Keep track of projects with automated tasks • Has work forums for constant communication • Embedded image viewer Disadvantages • uses a different site to create documents (ZoHo) • does not have a live chat or video conferencing • limited free storage of 50MB, additional storage ranges from $8-$39 a month • must have internet to use
- 9. THE WINNER! • THE LIONS CHOSE GOOGLE DOCS AS THE WINNER BECAUSE IT IS A FREE SERVICE. ALSO, MANY PEOPLE ARE ALREADY FAMILIAR WITH THE FORMAT, WHICH MAKES IT EASY TO USE. THE CHAT FEATURE AND THE ABILITY TO EDIT DOCUMENTS IN REAL TIME MAKES GROUP COLLABORATION MORE CONVENIENT. PEOPLE FROM DIFFERENT COUNTRIES CAN ACCESS GOOGLE DOCS AND IT IS ALSO AVAILABLE ACROSS PLATFORMS AND ON THE GO.
- 10. REFERENCES • 1:HTTP://GOOGLEDOCSPROJECT.PBWORKS.COM/W/PAGE/30649584/GOOGLE%20DOCS %20-%20DISADVANTAGES • 2:HTTP://WWW.THEVERGE.COM/2012/4/24/2954960/GOOGLE-DRIVE-DROPBOX- SKYDRIVE-SUGARSYNC-CLOUD-STORAGE-COMPETITION • 3:HTTPS://APP.BOX.COM/PERSONAL/ • 4:HTTP://WWW.SKYPE.COM/EN/FEATURES/#SHARING