Skills inventory
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The document discusses skill inventory management and competency analysis for an organization. It outlines a methodology for 1) conducting a skills inventory of key personnel, 2) analyzing current skills against organizational needs, and 3) assessing skills to ensure proper role alignment. The objective is to propose an organizational design that aligns current and future skills with strategic plans, accommodates growth, and updates the skills inventory over time. A skills inventory model is also presented listing various competencies.
Skills inventory
- 1. Skill Inventory Management Competency & Organizational – Review and Analysis Introduction: Assessment of organization focusing on structure and headcount to ensure appropriate roles and responsibilities within the Group and corporate office focused on current and strategic business functions including possibilities for consolidation in terms of Shared Services. Methodology: 1.) Human Resources to conduct an analysis skills inventory of key management personnel with input from current jobholders and department managers 2.) Analyze current organization in terms of skills needed 3.) Conduct skills assessment by distinguished between roles and current skills to ensure appropriate alignment of responsibilities within the organization 4.) Responsibilities (what did you do?) Skills and knowledge acquired (what did you learn?) Results (what did you achieve?) Recognition (how were your achievements recognized Objective: Propose organizational design in terms of skills needed Align current and future skills with organization’s strategic plan Develop a structure that will accommodate your current needs as well as expand as our business grows Develop and manage a comprehensive staffing plan and refine competency definitions Benchmarking organization structure and skills comparison with other organizations Skills inventory provides identification of ready-made competencies to draw from. Update skills inventory when new examples of skills occur or are needed
- 2. Skill Inventory Model RESULTS ORIENTATION Market and customer knowledge Some familiarity with technology Articulates and champions a vision Identifies, grows, and deploys core competencies Establishes strategy Focuses on profitability Builds a team Defines clear cut objectives Delivers objectives Removes obstacles for the team Establishes and enforces a culture Asks the right questions Focuses on both short and long term Early problem identification Ability to solve a problem Encourages continuous learning at all levels Reinforces mobility of the team and its core competencies
- 3. Skill Inventory Model INDIVIDUAL Integrity/ethics Analytic intelligence Sense of urgency Decision making Ability to simplify Leadership Openness Communications skills People empathy Potential problem identification Vision/perspective Non-political Willingness to take the lead Teamwork or interpersonal skills Organizing and planning (including self- management) skills Intellectual and creative skills
- 4. preparing written expressing ideas conducting interviews communications orally to individuals or groups performing numeric conducting meetings setting priorities analysis setting developing plans for gathering information work/committee projects goals taking personal thinking of creative providing discipline responsibility ideas when necessary maintaining a high enforcing rules and meeting new people level of activity regulations developing a climate interacting with picking out important of enthusiasm, people at different information teamwork, and levels cooperation creating meaningful taking independent skillfully applying and challenging work action professional knowledge maintaining knowledge of providing customers emotional control concepts and with services
- 5. becoming actively defining performance resolving conflicts involved standards analyzing problems recommending selling ideas courses of action preparing written expressing ideas conducting interviews communications orally to individuals or groups performing numeric conducting meetings setting priorities analysis setting developing plans for gathering information work/committee projects goals taking personal thinking of creative providing discipline responsibility ideas when necessary maintaining a high enforcing rules and meeting new people level of activity regulations
- 6. operating equipment reporting information summarizing information supporting others encouraging others delegating responsibilities determining a defining a problem comparing results problem screening telephone maintaining accurate drafting reports calls records collaborating ideas administering recommending ideas medication overseeing operations motivating others generating accounts teaching/instructing/t thinking in a logical making decisions raining individuals manner
- 7. listening to others supervising teaching/instructing/t employees raining individuals relating to the public enduring long hours inspecting physical objects entertaining people displaying artistic distributing products ideas deciding uses of managing an delegating money organization responsibility measuring boundaries serving individuals mediating between people counseling/consulting motivating others persuading others people
- 8. speaking to the public raising funds dramatizing ideas writing questioning others estimating physical letters/papers/propos space als reading volumes of being thorough organizing files material remembering coordinating managing people information schedules/times interviewing running meetings selling products prospective employees
- 9. interpreting confronting other inventing new ideas languages people dispensing constructing buildings proposing ideas information adapting to new coping with deadlines investigating procedures problems negotiating/arbitratin promoting events locating missing g conflicts information
- 10. budgeting expenses prioritizing work expressing feelings calculating numerical creating new ideas checking for accuracy data finding information meeting people classifying records handling complaints evaluating programs coaching individuals handling detail work editing work collecting money imagining new tolerating compiling statistics solutions interruptions
- 11. administering planning updating files programs agendas/meetings advising people planning setting up organizational needs demonstrations analyzing data predicting futures sketching charts or diagrams assembling apparatus rehabilitating people writing reports auditing financial organizing tasks writing for publication reports