SPECTRUM Roadmap by Alex Dawson
Download as PPTX, PDF3 likes1,232 views
The document discusses the history and evolution of the Spectrum standard, maintained by the Collections Trust, which outlines best practices for collections management in museums. It highlights the transition from Spectrum 3.2 to Spectrum 4.0, emphasizing changes in format and content to improve usability, with a focus on workflow diagrams and reducing advisory content. The document also outlines future plans for Spectrum 5.0, including a model for ongoing review and collaboration, and solicits feedback on improving existing procedures.
SPECTRUM Roadmap by Alex Dawson
- 1. Alex Dawson, Collections TrustOpen CultureSPECTRUM Roadmap meetingJune 7th
- 2. Looking back……….1991 work started1994 SPECTRUM First edition1997 SPECTRUM 2 2005 SPECTRUM 3 2007 SPECTRUM 3.12009 SPECTRUM 3.22011 SPECTRUM 4
- 3. So, what is SPECTRUM? A specification/standard maintained and published by the Collections TrustA consensus … collections management procedures and informationConsistency, accountability, a common languageNot prescriptive – “what” not “how”Widely applicableToday – over 5,000 licences in 100 countries. Curatorial staff, collections managers, increasingly education and exhibition staff, software suppliers (SPECTRUM Partners Scheme)
- 4. So, what is SPECTRUM? 21 procedures describing collections management activity in museums, with accompanying Units of Information. 8 Primary ProceduresPublished in the same publication – Procedures and Information RequirementsSupporting fact sheets published on Collections Link - application of SPECTRUM
- 5. SPECTRUM – some milestonesLinked to Accreditation via the Primary ProceduresA clear link between Procedure and PolicyRights Management ProcedureUse of Collections Procedure User Generated Content – Revisiting CollectionsSPECTRUM Knowledge
- 6. SPECTRUM 3.2…. Each procedure contained a large amount of “advisory” (how) text, some specialistProcedural text sometimes buried Repetition – throughout the proceduresSources of Help and Advice - continually out of date legal/ethical referencesFormat needed to change
- 7. SPECTRUM 4.0Two separate publications; SPECTRUM 4.0 and Appendix 1A free download from Collections Link, or at cost from Collections Link shop www.collectionslink.org.ukAvailable under licence for non-commercial use, or under separate licence for commercial use
- 8. SPECTRUM 4.0Format not content:SPECTRUM 4.0 – advisory content removed and procedures represented as workflow diagramsAppendix 1, Information Requirements – no changeresisted tweaking in SPECTRUM 4.0SPECTRUM Advice – one for each of the PPs, Sources of Help and Advice, single Glossary – all on CL
- 11. The Collections Link Standards wiki http://standards.collectionslink.org.uk
- 12. SPECTRUM 5.0 review and development modelRelease a new edition every 2 yearsHold the current version as a beta on the Standards wiki, and ask for contributions via the wikiConsultation roadmap meeting at Open Culture every yearIssue the revised roadmap after OC meetingConsultation with a core group on the wiki, and with the wider group of licensed users
- 13. Looking forwardEasier to use and adapt within museumsEasier to update and simplify existing proceduresEasier to add new procedures – have a frameworkMore efficient mechanism to maintain and develop – the wiki
- 14. The roadmap workshopsLooking towards SPECTRUM 5.0……..What needs to be changed in existing SPECTRUM Procedures?
- 15. How can SPECTRUM be developed further to produce SPECTRUM 5.0?
- 16. What support structures are needed?
Editor's Notes
- #10: Each procedure Three elements:LAdefintion of the procedureA bullet point check list of what you should aim otachive in the procedureThe procedure represented as a worlkflow diagramThe diagram is intended to show the relationship between the people, process, and information. This is represneted across 5 columns:eg Acquisition ProcedurePeople involved – go to avatars, the process – ie what the people need to do to carry out the procedure; any procedures which are linked at different points in the procedure – here you may need to make plans to receive the object (if it is not already in the museum) in which case you will need to consult the Entry Procedure – you may need to implement that procedure, or parts of it before you move onto the next step; Information – these are the information requirements you needed to be collected at a particular point in a procedure – such as Date, Object identification number.The last column in th workflow is the System column – at the moment this will always say “Collections Management System” – and it describes what ever type of systems you may have in place (paper and/or digital) to record your collections management activity. May seem strange to have a column with one item in it – but this column is important – its flagging up something that will be necessary as we include other types of system in our collections management activity, and new SPECTRUM procedures – it could in the future for example say Digital Asset Management system. Or Content Management system