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Spreadsheet Error – A PrimerDFMW Spring 2010Mehul Gandhi
2Why do people use spreadsheet?Spreadsheet errors can have a monetary impactTwo groups, A and B, represent opposite ends of a spectrum regarding experience, importance, and complexity.
Group A -> Less Experienced
Group B -> More Experienced/ Savvy user3Common spreadsheet error types across user groupslogic error — a formula is used incorrectly, leading to an incorrect result
reference error — a formula contains one or more incorrect references to other cells
hard-coding numbers in a formula — one or more numbers appear in formulas and the practice is sufficiently dangerous

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Spreadsheet Error - A Primer

  • 1. Spreadsheet Error – A PrimerDFMW Spring 2010Mehul Gandhi
  • 2. 2Why do people use spreadsheet?Spreadsheet errors can have a monetary impactTwo groups, A and B, represent opposite ends of a spectrum regarding experience, importance, and complexity.
  • 3. Group A -> Less Experienced
  • 4. Group B -> More Experienced/ Savvy user3Common spreadsheet error types across user groupslogic error — a formula is used incorrectly, leading to an incorrect result
  • 5. reference error — a formula contains one or more incorrect references to other cells
  • 6. hard-coding numbers in a formula — one or more numbers appear in formulas and the practice is sufficiently dangerous
  • 7. copy/paste error — a formula is wrong due to inaccurate use of copy/paste
  • 8. data input error — an incorrect data input is used
  • 9. omission error— a formula is wrong because one or more of its input cells is blank.4Common spreadsheet errors in organizationsA study based on field interviews of 45 managers whose organizations rely on spreadsheets indicate following errors occur, in descending order of frequency:• inaccurate data• errors inherited from reusing spreadsheets• model error• error in use of functions• misinterpretation of output/report• link broken/failed to update• copy/paste• lost file/saved over file
  • 10. 5Why Do Spreadsheet Errors Occur?Developers cite following reason for poor spreadsheet design/ practice:• time pressure• unstructured design• changing specifications• lack of testing• lack of relevant knowledge and skills
  • 11. 6Impact of Spreadsheet ErrorAlthough there is little data on the impact of errors in spreadsheets, here are some anecdotal stories: Some candidates for police officer jobs are told they passed the test when in fact they had failed. Reason: the spreadsheet was sorted improperly.A school loses £30,000 because its budget is underestimated. Reason: numbers entered as text in a spreadsheet.Benefits of unbundling telecommunication services are understated by $50 million. Reason: incorrect references in a spreadsheet formula.