Stop managing ppap submissions with xls and email mar 2 2020
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The presentation emphasizes the inefficiencies of managing Production Part Approval Process (PPAP) submissions through spreadsheets and email, promoting a database-driven solution to minimize time and improve results. It highlights that most industries are adopting PPAP methodologies, and there are significant benefits to be gained from improved supplier management and compliance. The proposed solution offers enhanced security, reporting, and analytics capabilities that are not possible with traditional methods.
Stop managing ppap submissions with xls and email mar 2 2020
- 1. Stop Managing PPAP Submissions with spreadsheets and email! @ Copyright 2020 John M. Cachat Presented By: John M. Cachat jmc@peproso.com Mar 2, 2020 Mar 2, 2020
- 2. Housekeeping Phones are muted Use the question block for questions Copy of presentation can be downloaded during this event @ Copyright 2020 John M. Cachat2 Certificate of Attendance Provided Mar 2, 2020
- 3. Why Bother? Mar 2, 2020 @ Copyright 2020 John M. Cachat 3 Build a knowledge base from PPAP and dramatically shorten time and improve results to minimize risk • PPAP Creation Time – Reduce 60% • PPAP Reporting / Submission time – Reduce 90% • PPAP Effectiveness – Improve 80%
- 4. Intended Audience Mar 2, 2020 @ Copyright 2020 John M. Cachat 4 • You already know about PPAP • You have experience trying to do PPAP with email and spreadsheets OR another big system that is annoying, cumbersome, and you want to go back to spreadsheets • You may, or may not, require Supplier PPAP, but if you do, that is even more cumbersome
- 5. PPAP being adopted across industries Mar 2, 2020 @ Copyright 2020 John M. Cachat 5 • Aerospace adopts AS9145 and AS13004 • Food industry moving from ingredients certs to process • AdvaMed publishes Supplier PPAP Guidance • FMEAs almost everywhere!
- 6. @ Copyright 2020 John M. Cachat 6Mar 2, 2020
- 7. 7@ Copyright 2020 John M. CachatMar 2, 2020 PPAP referenced in Annual Reports
- 8. Frustrations… Mar 2, 2020 @ Copyright 2020 John M. Cachat 8 • We can’t because of ITAR, or FDA, or… • We must do it this way; we have always done it this way… • Just fill out the spreadsheet and send it in… • Our customers tell us to use this form… • Didn’t we already buy software that does this?
- 9. 85% use spreadsheets Mar 2, 2020 @ Copyright 2020 John M. Cachat 9
- 10. Spreadsheets and manual 10 @ Copyright 2020 John M. Cachat 10 Mar 2, 2020
- 11. Easier to use and flexible Mar 2, 2020 @ Copyright 2020 John M. Cachat 11
- 12. Why does 85% use spreadsheets? Mar 2, 2020 @ Copyright 2020 John M. Cachat 12 One industry certification oversight body reported 400 major and 6,000 minor audit findings on control plans
- 13. Challenges • Is this an ERP, PLM, or QMS issue? • We make parts, we do not design them • Better than spreadsheets, but not complex? Mar 2, 2020 @ Copyright 2020 John M. Cachat 13
- 14. Mar 2, 2020 @ Copyright 2020 John M. Cachat 14
- 15. Mar 2, 2020 @ Copyright 2020 John M. Cachat 15
- 16. Mar 2, 2020 @ Copyright 2020 John M. Cachat 16 Better than spreadsheets, but not complex?
- 17. 17@ Copyright 2020 John M. CachatMar 2, 2020 Like spreadsheets, but better Spell Checking Column Sorting Row Filtering Smart Search's
- 18. 18@ Copyright 2020 John M. CachatMar 2, 2020 Like spreadsheets, but better Form Feature to Pin Columns The pin columns feature allows a user to temporarily freeze a specific column(s) in place while freely scrolling through the rest of the form. This feature is like the “freeze panes” option available in spreadsheet applications and is available when viewing and editing forms in CTS.
- 19. 19@ Copyright 2020 John M. CachatMar 2, 2020 Like spreadsheets, but better Forms Feature to Hide Columns The hide column feature allows a user to temporarily hide columns for the purpose of bringing relevant information into view to reference during data entry, reducing the need to scroll back and forth across the form.
- 20. 20@ Copyright 2020 John M. CachatMar 2, 2020 Like spreadsheets, but better Forms - CTS View
- 21. 21@ Copyright 2020 John M. CachatMar 2, 2020 Like spreadsheets, but better Publish Project
- 22. 22@ Copyright 2020 John M. CachatMar 2, 2020 Like spreadsheets, but better Freeze Versions Provides you with the ability to store a snapshot of Forms documents for archiving purposes (CTS View, Process Flow, PFMEA, Control Plan, and DFMEA).
- 23. 23@ Copyright 2020 John M. CachatMar 2, 2020 Like spreadsheets, but better FMEA Action Items Brings the right side of the FMEA to life!
- 24. 24@ Copyright 2020 John M. CachatMar 2, 2020 Like spreadsheets, but better Form Configurator
- 25. 25@ Copyright 2020 John M. CachatMar 2, 2020 Like spreadsheets, but better Email Notifications
- 26. Who Needs to Manage the Risk? • Legal – protect the company • Marketing – protect the brand • Finance – pay me now or pay me later • Engineering – provide the data • Purchasing – define the supplier expectations • Operations – provide input and performance data • Quality – compliance and continuous improvement Mar 2, 2020 @ Copyright 2020 John M. Cachat 26
- 27. 27@ Copyright 2020 John M. CachatMar 2, 2020 Legal – protect the company The Lawyers are coming…. Show me the FMEA Purchased Part? Show me the Supplier PPAP
- 28. 28@ Copyright 2020 John M. CachatMar 2, 2020 Marketing – protect the brand High-profile recalls shine a powerful light on how damaging these failures can be – not just potential injuries for consumers and others at risk – but to the reputations of the companies responsible for the products and the value of their brands
- 29. 29@ Copyright 2020 John M. CachatMar 2, 2020 Finance – pay me now or pay me later • They like numbers, they like audits • They are critical for determining costs, ROI, etc. • They can provide the information for internal business support, not just external financial reports • Start with failure costs
- 30. 30@ Copyright 2020 John M. CachatMar 2, 2020 Engineering – provide the data • Complete and accurate information, including lessons learned from similar parts • 3D versus 2D drawings • Parts, and/or family of parts, drive the characteristics
- 31. Mar 2, 2020 @ Copyright 2020 John M. Cachat 31 New Product Introduction (NPI) highest risk is from the Supply Chain Prototype Pre- Production Production Service / Aftermarket APQP – Advance Product Quality Planning PPAP – Production Part Approval Process
- 32. Mar 2, 2020 @ Copyright 2020 John M. Cachat 32
- 33. 33@ Copyright 2020 John M. CachatMar 2, 2020 Purchasing – define the supplier expectations • Beyond standard terms and conditions • Define the Supplier PPAP process • Is PPAP a cost add or a cost savings? • Does a good Supplier PPAP process justify higher prices?
- 34. Supplier PPAP Benefits to You • Establishing confidence in suppliers and their production processes • Allows companies to avoid the use of unapproved parts from the production line • Makes it easier to detect issues or defects early in the production process, inevitably reducing time and saving costs Mar 2, 2020 @ Copyright 2020 John M. Cachat 34
- 35. Supplier PPAP Goals • Hold the Supplier responsible for their ability to produce parts that meet specifications • Assure PPAP reviews are actual reviews Mar 2, 2020 @ Copyright 2020 John M. Cachat 35
- 36. 36@ Copyright 2020 John M. CachatMar 2, 2020 Operations – provide input and performance data • The people that are making the parts need to be involved because they know a lot about a lot • Help with experience regarding: • Severity • Occurrence – error proofing • Detection – this works better •Connect receiving inspection issues with PPAP review
- 37. 37@ Copyright 2020 John M. CachatMar 2, 2020 Quality – compliance and continuous improvement Is your Company at Risk? • Find out NOW by performing a cross functional internal audit • Compare FMEA with warranty / recall $$ • Severity • Occurrence • Detection
- 38. 38Mar 2, 2020 @ Copyright 2020 John M. Cachat
- 39. Workflow needed? 39Mar 2, 2020 @ Copyright 2020 John M. Cachat What it actually is What you think it is What it should be
- 40. 40@ Copyright 2020 John M. CachatMar 2, 2020 Workflow needed - No
- 41. 41@ Copyright 2020 John M. CachatMar 2, 2020 Stuff assigned to me…
- 42. Supplier PPAP Process Flow • Purchase Order Drives PPAP Request – Part Number / Revision Level Driven • Engineering Provides Part Data – with Product Characteristics & DFMEA • Supplier Completes PPAP process and submits paperwork / forms • Supplier Document Review (full, partial, re- submit) 42Mar 2, 2020 @ Copyright 2020 John M. Cachat
- 43. Recommended Solution • Database Driven • Improved security • Reporting and Analytics capability not possible with spreadsheets • Do not charge the suppliers! Mar 2, 2020 @ Copyright 2020 John M. Cachat 43
- 44. Now Available APQP / PPAP Solution for part manufacturers • Cloud based or on premise • Single Instance, Multi-tenant • Corporate View across all Plants and Suppliers • Integration with ERP, PLM, QMS • Microsoft Technology Stack • Source Code if needed 44Mar 2, 2020 @ Copyright 2020 John M. Cachat
- 45. 45@ Copyright 2020 John M. CachatMar 2, 2020 Detailed Screen Shots and Private Webinars Available
- 46. Reporting and Analytics capability • What are the Top 10 issues I need to know about? • Are the actions on the top 10 issues adequate? • Are we getting better? Worse? • What do I have to work on, by Due dates? • Average RPN (Pareto / or Top 10) by • Product / Process • Operation • Failure Mode • Cause Mar 2, 2020 @ Copyright 2020 John M. Cachat 46
- 47. @ Copyright 2020 John M. Cachat 47Mar 2, 2020 If you want to schedule a private web meeting with your executive team, email jmc@peproso.com
- 48. Stop Managing PPAP Submissions with spreadsheets and email! @ Copyright 2020 John M. Cachat Presented By: John M. Cachat jmc@peproso.com Mar 2, 2020 Feb 6, 2020
- 49. About Us John Cachat jmc@peproso.com Contact Proven expertise in business information systems Services Assess Current Status Develop Short- and Long-Term Plans Develop Specific Solutions Assist in ROI Analysis @ Copyright 2020 John M. Cachat49Mar 2, 2020
- 50. About John M. Cachat • Driving Business Performance – Helping companies align their business and technology – Focus on people, process, and then the technology – Subject matter expert on business process management – On-going research into next generation of technology for enterprise systems • 30+ years experience in enterprise systems – USAF Research Project (1985) – Founder of enterprise quality software company (1988) – Chair of ASQ technical committee on computerizing quality (1992) • Trusted advisor to global organizations, government agencies, and professional groups http://www.linkedin.com/in/johncachat @ Copyright 2020 John M. Cachat50 Mar 2, 2020