Successful SES application

ALSDE SES Application
Technical Assistance
February 25, 2011
Please use these instructions to view the ALSDE Federal Programs webinar titled:
“Supplemental Educational Services RFA Technical Assistance Session.”

To access the recording, follow these steps:
1) Go to the link https://alsde.webex.com.
2) Click on the Training Center tab.
3) On the left side of the page, click “Recorded Sessions.”
4) Select “SES RFA Technical Assistance Session.”
5) You may view or download the session.

Or copy and paste this link into your browser:
https://alsde.webex.com/alsde/lsr.php?AT=pb&SP=TC&rID=48486782&act=pb&rKey=89fca88745c8828d

Supplemental Educational Services RFA Technical Assistance Session-20110225
1600-1
February 25, 2011, 11:07 am Central Time
53 mins

Keys To A Successful SES Provider Application
Alabama Department of Education
2011-2012

Supplemental Educational
Services: What it is..and isn’t!
Alabama State Department of Education
SES Provider Technical Assistance…Feb. 25, 2011
…Provides extra academic assistance for low-income
students who are attending Title I schools that
have failed to make state goals (AYP) for three or
more years
…Allows students opportunities to increase or
strengthen academic performance in the areas of
reading, language arts, and mathematics
…Not “homework” help…

NCLB Requirements

 Each state must  Definition is used
establish a to measure the
definition of academic
adequate yearly achievement of
progress (AYP) schools and
for each school. districts over
time.

NCLB Requirements

 Alabama determines Adequate Yearly
Progress (AYP) by administering
achievement tests, based on state
academic content standards, to
students Grades 3-8 and the Alabama
High School Graduation Exam in high
school.

Components of AYP
Annual Goals for Reading and
Mathematics
Percentage of students scoring in a proficient
range or higher
Other Academic Indicators
Attendance
Graduation Rate
Participation Rate
Percent of students actually taking assessments

Sample Timeline For School
Improvement (SI)
First Yr 2007-08 Did not make
AYP

Second 2008-09 Did not make
Yr AYP

SI 2009- 1st year of Must offer Public
Year 1 2010 Improvement School Choice

SI 2010- 2nd year of Must offer Public
Year 2 2011 Improvement School Choice and
Supplemental
Educational Services

Title I Schools in
School Improvement:
School Improvement School Improvement
Year 1 Year 2
 School Choice  School Choice and
Students will be given SES
the option to transfer Added to School
to a higher performing Choice is eligibility to
public school within receive Supplemental
the district. Educational Services
(SES).

Accountability

 Work toward the goal of 100 percent
proficiency for all students by 2013-
14.
 Provide measurable objectives for all
children and for specific groups.

Title I Schools That Do
Not Make AYP…
 After 2 consecutive years
 Receive School Improvement
status; Construct a plan for
improvement to strengthen instruction;
Address the causes of low achievement
and professional learning opportunities.
 School Choice must be offered to all
students (unless the school district does
not have another “choice” school).

Who Is Eligible For SES?

 Children from low-income families
(based on free/reduced meal status)
attending Title I schools in need of
improvement.
 There are extenuating circumstances
for a district offering SES to Title I
schools in Year 1.

Responsibilities
 ALSDE – identifies the schools in which SES will be
offered and which providers will be approved to
deliver SES.
 School Districts – provide parents with easy-to-
understand information concerning SES.
 Providers – communicate with parents and
districts openly and periodically.
 Parents – choose a preferred SES provider from
state list and inform the school district of their
choice.

Establishing Priorities
In rare circumstances in which
the number of students
requesting services exceeds the
amount the school district can
fund, systems must give priority
to students who are the lowest
achieving low income.

Available services should
include…
 Tutoring
 Accelerating support for
academic intervention.
Note: All instruction must take
place outside the regular school
day.

Computer-Based Technology

 Some areas may have a limited
number of providers, so organizations
that provide distance learning
technology should be considered.
 Providers that utilize distance learning
do not have different criteria for
eligibility.

Provider Profile: May be….

 School entity  Non-profit or
(public or private) for profit
organization
 Institution of
higher
 Faith-based
learning (public
or private)
organization

2011-2012 SES Application

 The SES Application for the 2011-
2012 school year can be found on the
homepage of the ALSDE’s website at
www.alsde.edu. Look below “Hot
Topics” and click on “Click Here for
Additional Hot Topics.” Scroll down to
find the application that was released
on February 4th.

Application Process
• Applications are submitted
once per year.
• Applications are read by a
committee of outside
reviewers who score them
using an evaluation rubric.

Application Process, cont.

 New providers are added to the
provider list that is posted on
the Alabama State Department
of Education website,
www.alsde.edu.
 School districts inform parents
of the opportunity for SES.

Part I: Basic Program
Information
 Description of the program
 Location of delivery
 Length of tutoring sessions
 Grades served
 Special groups, if applicable
 Transportation arrangements, if
applicable
 Complete all 23 items of information

Item 23:LEAs and Number
of Students to Serve
 Select the LEAs/schools that you wish to serve.
Place an “X” in the “To Serve” column, then write
the minimum number of students that you will
require to sign up for your program to conduct a
class.
 Note that the schools on this chart are schools
that received SES during the current school year.
Any new schools that might be added for the
2011-2012 school year will not be announced until
the first week in August. Approved providers will
be allowed to update their lists at that time.

Important Note

 On item #23, you have the option to
select that you are willing to serve
statewide (all schools that qualify for
SES).
 Caution: If you select this box (which
is the first on the list), you must be
prepared to serve all schools, both
rural and urban, but failure to follow-
up with all eligible systems is not a
good thing.

Staff
 Indicate who will be teaching.
 Give details on tutor qualifications.
 Describe what training and on-going
support tutors will receive.
 Outline how the SES provider intends
to provide substitutes or notify the
LEA when students should not remain
after school for tutoring.

Part II: Program Overview

 Program Overview is a summary of
your program in a format that will be
used in publications given to parents,
schools, and districts. Be sure to
include the seven required items.

Part III: Program
Narratives (Sections A-K)
 Complete all sections and adhere to
page limits that are noted for sections
A-K.
 Address all elements in each section.
Elements not addressed will cause the
application to be eliminated from the
approval process.

Part III: Section B

 If you propose to serve K-8 in
reading, be sure to include Appendix
A.
 If you propose to serve K-8 in math,
be sure to include Appendix B.
 If you propose to serve grades 9-12,
be sure to include Appendix C.

Program Content
 Program must be consistent with
instruction programs of the school
district and Alabama academic
content standards.
 Resources may be used that have
been developed for other venues but
lessons are based solely on the AL
State Courses of Study.

Most Recent
AL Courses of Study

Mathematics
English/Language Arts COS
1. Go to www.alsde.edu.
2. Click on “Sections.”
3. Click on “Classroom
Improvement.”
4. Click on “Publications.”

Program Effectiveness
 Provide evidence that what your
company has done or plans to do will
be effective.
 Strategies that have worked or have
a high probability of working.
 Provide data that demonstrates
students have achieved using your
program.

Part III: Section D

 Appendix D should include samples
of all instruments used to evaluate,
monitor, and track student progress
throughout the duration of the
program.

Part III: Section E

 BE SPECIFIC! Keep in mind that
communication should be on-going,
but progress reports should be given
at least monthly.

 Outline the step-by-step process that
will be followed by your tutors and
staff.

Part III: Section F

 Communication with parents is
required at least monthly through
progress reports.

 Be sure to include samples of the
progress reports used by your
company in Appendix E.

Part III: Section G
 Submit the resumes’ of those who will
serve as the representatives and/or
coordinators of your company in Alabama
in Appendix F.

 If personnel for Alabama have not yet been
hired, include resumes’ for those people
with whom we would be working until
Alabama “reps” are hired.

Part III: Section H
Financial Soundness
 In the past, most applications that did
not make it through to the reading
process failed to include appropriate
information for this section.
 Include ALL information requested for
each of the items in #1-#6.

Part III: Section H, Item #6

 All companies MUST be able to prove that
they are financially sound. The ALSDE will
accept only one of two documents and they
are: 1) a copy of an unqualified opinion for
the company’s annual financial statement
audit that has been completed within the
last two years and certified by a CPA or
audit firm.

Part III: Section H, #6
(continued)
 Or the company may submit an original
letter that qualifies as “an irrevocable
financial letter of credit” in the amount of
at least $75,000 to document financial
viability. This letter must be on original
clearly visible letterhead from the banking
or financial institution with the appropriate
financial institution officer’s signature in
blue ink with contact information.

Part III, Section H, #6
(continued)
 The submission of any other types of
financial documents for this section will not
be accepted.
 NOTE: Bank officials will be contacted by
phone to verify letters. Letters found to be
fraudulent or that are signed by
unauthorized personnel will cause the
application to automatically be disqualified.

Part III, Section K
Advertising and Incentives
 The TOTAL amount of incentives for
each child may not exceed $50.00.
 Describe in detail how you plan to
advertise your services.
 Describe incentives offered to
students, as well as tutors.

Required SES Provider
Summary

 Complete the two pages for this
section for dissemination to the public
regarding your services.

 Do not leave any box blank.

Assurances Form
 All applications must have a signed
Assurances form in blue ink.

 Remember that “Assurances” are
signed promises that companies must
adhere to at all times.

Contact Information

 If after reviewing this information you
still have questions regarding the
application, please contact:
Sherry Coleman
ALSDE Education Specialist
Supplemental Educational Services
scoleman@alsde.edu

IT’S Not About Money…it’s
ABOUT CHILDREN

Successful SES application

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