Supporters orientation handbook
- 1. INTRODUCTION What is Special Olympics? Special Olympics is a world-wide organization providing sports training and competitive opportunities for people with an intellectual disability. The Special Olympics organization is recognized by Sport Canada as the main provider of these services to people whose primary diagnosis is an intellectual disability, although some participants also have physical challenges. The Birth of Special Olympics in Canada In the early sixties, testing of children with intellectual disabilities revealed that they were only half as physically fit as their non-disabled peers. It was assumed that their low fitness levels were a direct result of their disability. Dr. Frank Hayden, a Toronto researcher, questioned this assumption. Dr. Hayden conducted research which concluded that given the opportunity, people with an intellectual disability could become physically fit, and acquire the physical skills necessary to participate in sport. Inspired by his discoveries, Dr. Hayden began searching for ways to develop a national sports program for people with an intellectual disability. His work came to the attention of the Kennedy Foundation in Washington, D.C. and led to the creation of Special Olympics. The first sports competition organized under the Special Olympics banner was held at Soldier’s Field in Chicago in 1968. To ensure Canada’s representation at the competition, Dr. Hayden called on the renowned broadcaster, successful businessman and humanitarian, Harry “Red” Foster. Mr. Foster accompanied a floor hockey team from Toronto to the competition in Chicago. Mr. Foster saw this as an opportunity to enhance the lives of Canadians with an intellectual disability, and upon returning to Canada he set about laying the foundation for the Special Olympics movement in Canada. In 1969, the first Special Olympics event in Canada was held in Toronto. Today, over 28,000 athletes with an intellectual disability participate in Special Olympics programs across the country. Across the world, Special Olympics has grown to service over two million athletes in more that 160 countries.
- 2. B.C Special Olympics Mission Statement Providing individuals with an intellectual disability the opportunity to enhance their life & celebrate personal achievement through positive sport experiences! British Columbia Special Olympics is a community-based program. Its primary instrument of program delivery is through community training programs, which are operated by a team of volunteer coaches. These programs give athletes the opportunity to train twelve months of the year in order to compete and test their skills against athletes of a similar ability. Invitational and Regional Competitions occur frequently and athletes compete to advance through a regular cycle of Provincial, National and World Games. Provincial Summer and Winter competitions are conducted every two years, on a rotational basis. B.C Special Olympics classifies the following as Official Sports: Official Winter Sports: Alpine Skiing, Cross Country Skiing, Snowshoeing, Speed Skating, Figure Skating, Floor Hockey and Curling. Official Summer Sports: Soccer, Softball, Track and Field, 5 Pin Bowling, 10 Pin Bowling, Swimming, Power Lifting and Rhythmic Gymnastics.
- 3. STRUCTURE
- 4. Regional Structure The province is divided into eight sport regions. Each region is responsible for the co- ordination and organization of Regional competitions, sending Regional teams to Provincial Games and all other Regional activities. These activities are coordinated by a volunteer Regional Coordinator. Local Committee Local committees, located within the eight regions, are responsible for the activities at the community level. They are run by a volunteer committee made up of: Local Coordinator Secretary Treasurer Volunteer Coordinator Program Coordinator Fundraiser and Others Leadership Council The Leadership Council is made up of the 8 Regional Coordinators, up to 7 members appointed by the BCSO Board of Directors and a Chairperson. This group of individuals participate in the planning and development of the sport, competition and program development issues of our organization. Leadership Sub-Committees The Sport Development, Coaches Development, and Provincial Team Committees are appointed by, and accountable to, the Leadership Council. These committees provide support, feedback, and recommendations to the Leadership Council in their targeted areas of expertise. For more information on the roles and responsibilities of these committees, or the application process, please contact the B.C. Special Olympics Provincial Office.
- 5. Local Region Local Region 1A KIMBERLEY 4C DELTA 1B NELSON 5A NORTH SHORE 1C CRESTON 5B VANCOUVER 1D GRAND FORKS 5C SQUAMISH 1E TRAIL 5D SUNSHINE COAST 1F CASTLEGAR 6A CAMPBELL RIVER 1G ELK VALLEY 6B PORT ALBERNI 1H GOLDEN 6C VICTORIA 2A KAMLOOPS 6D COURTENAY 2B PENTICTON 6E NANAIMO 2C VERNON 6F PARKSVILLE 2D REVELSTOKE 6G POWELL RIVER 2E KELOWNA 6J SALT SPRING 2F SALMON ARM 6K COWICHAN VALLEY 2G CLEARWATER 7A TERRACE 3A CHILLIWACK 7B SMITHERS 3B COQUITLAM 7C PRINCE RUPERT 3C SURREY 7D KITIMAT 3D RIDGE MEADOWS 7E BURNS LAKE 3E ABBOTSFORD 8A WILLIAMS LAKE 3F LANGLEY 8B DAWSON CREEK 3G MISSION 8C FORT ST. JOHN 4A RICHMOND 8D PRINCE GEORGE 4B BURNABY 8E QUESNEL
- 6. Provincial Office The B.C Special Olympics Provincial Office consists of eleven full-time staff responsible for supporting the eight provincial regions. Four full-time Program Staff are responsible for supporting community sport programs, regional competitions, Provincial Games, taking the provincial team to National Games, coach training and sport development throughout the province. Three Fundraising and Special Events staff organize fundraising and sponsorship at the provincial level, support community fundraising and ensure our many sponsors are properly recognized. The President & CEO oversees all operations of B.C Special Olympics including sponsorship, corporate partners, strategic planning and finances. The Director of Finance & Administration is responsible for the accounting duties. The Office Administrator provides support to all staff as well as general office duties and financial support. The Field Staff helps build Local programs in the Kootenays and the Okanagan and develops fundraising initiatives for both the Local program and the Provincial body. The Board of Directors is comprised of sixteen volunteers who meet regularly to discuss all aspects of the organization. Funding B.C Special Olympics is a non-profit organization that raises funds through corporate solicitation, business and service club sponsorship, special events fundraising and private donations. Less than 4% of the Provincial budget revenue is received from government sources. Law Enforcement Torch Run The Law Enforcement Torch Run is a community based, province-wide program involving law enforcement personnel. The objective of the LETR is to raise public awareness and funds for B.C Special Olympics. This world-wide initiative has raised over 1.8 million dollars in B.C since 1990.
- 7. Sponsors B.C Special Olympics is very proud and fortunate to have the following on-going sponsor base. Without the support of these companies, as well as a host of others, B.C Special Olympics would not be able to provide the quality sport programs that we do. Please support those who support us. Provincial Sponsors/ SOC Sponsors: Corporate Partners: Air Miles-The Loyalty Group Air Miles-The Loyalty Group The New Car Dealer Canoe.ca Association of B.C. Delta Hotels & Suites Canadian Progress Club Grey Worldwide Delta Hotels & Suites Harry E. Foster Foundation Final Fore Home Hardware Pacific Coastal Law Enforcement Torch Run Staples Maclean’s Magazine Hart to Heart Croquet Tournament Mackenzie Financial Law Enforcement Torch Run Royal Bank Sports Celebrities Festival Sport Canada - Canadian Vancouver Sun & Province Heritage Sports Celebrities Festival Staples Toyota Canada TSN – The Sports Network Veritas Communication
- 8. COMPETITION Competitions are happening all the time, in every sport throughout B.C. At anytime a Local may host either an invitational or open competition. Every competition must follow the S.O.C. rules and be sanctioned by the Provincial Office. There is a four year competition cycle for summer and winter sports. i.e: • Year 2004 Summer Regional & Winter National • Year 2005 Summer Provincial & Winter World • Year 2006 Summer National & Winter Regional • Year 2007 Summer World & Winter Provincial • Year 2008 Summer Regional & Winter National Regional Competition At Regional competitions, all the athletes in each Region compete against one another. At the beginning of the year the Region must decide on what competition they will use as their Regional Qualifier although this event does not have to take place in their own geographical region. The results from the Regional Qualifiers determine who moves onto the Provincial Games. The quotas for the Provincial Games are determined by the number of registered athletes in each region. From these assigned numbers the Regional Committee is responsible for selecting which athletes and coaches will attend the games. Provincial Games The Provincial Games, or Championships, are held in a different host community every two years, on a rotational basis. To compete, or coach, at the Provincial Games you must have qualified regionally and have been selected by the Regional Committee. The Provincial Games serve as the qualifier to advance to the National Games. National Games The National Games are held every two years, on a rotational basis, and serve as the qualifier for the World Games. These Games are administered by Special Olympics Canada.
- 9. World Games The World Games are run by Special Olympics Incorporated (S.O.I) and are held every two year on a rotational basis (i.e Winter (‘05), Summer (‘07), Winter (‘09)....). Adhering to the Rules Understanding and following the rules is one of the biggest benefits Special Olympics offers its athletes. Playing by the rules enhances the athletes’ experience in the sporting arena. For these, and the following reasons, the rules are to be adhered to wherever possible. 1. Impaired does not mean incapable. Special Olympics athletes are capable of learning and competing within sports rules. Challenging them in this manner adds to the pride and sense of accomplishment they experience. 2. It is unfair to athletes who are properly trained and who are following the rules to compete against others who are not. 3. Many Special Olympics athletes eventually move into other sports programs (i.e school and community centres). They will be better prepared for that transition if competing by rules is a skill they take with them.
- 10. THE PARTICIPANTS B.C Special Olympics is committed to providing individuals with an intellectual disability the opportunity to participate in a competitive sports experience. Currently, there are 3,300 registered athletes in forty-seven different communities throughout the Province. Athlete Eligibility Special Olympics was created and developed to give individuals with an intellectual disability the opportunity to train and compete in sport activities. No person shall, on the grounds of gender; race; religion; colour; national origin; or financial constraint be excluded from participation in or be denied the benefits of, or otherwise be subjected to discrimination under any program or activity of Special Olympics. To be eligible for participation in Special Olympics, an individual with an intellectual disability must agree to observe and abide by the SOC Sports Rules. AAMD Definition of Mental Retardation “Mental Retardation refers to the significantly subaverage intellectual functioning existing concurrently with deficits in adaptive behaviour and manifested during the developmental period.” (Grossman, 1983) “Subaverage intellectual functioning” refers to IQ levels of approximately 70 and below. “Adaptive Behaviour” describes the degree with which individuals meet the standards and social responsibilities expected for a specific age and/or cultural group. The “developmental period” is the period of time between birth and the 18th birthday. The term ‘mental retardation’ is a diagnostic term used to describe the condition defined above. In keeping with the current language practised within the field, the term ‘mental retardation’ is no longer commonly used.
- 11. In its place, if it is absolutely necessary to use a label, ie. in an educational setting or in a SOC/N.C.C.P Technical Program, then the term that is keeping with the current practises are ‘a person with an intellectual disability’. Flexibility is left to the Local, Region, Chapter and National Special Olympics organizations for determining the eligibility of the participants because of the variety of situations and needs that exist in the many localities where Special Olympics programs have been and will be instituted. Individuals who have both an intellectual disability and multiple disabilities may participate in Special Olympics programs and competitions. Language Guidelines Words matter. Words can open doors to enable persons with disabilities to lead fuller, more independent lives. Words can also create barriers or stereotypes that are not only demeaning to persons with disabilities, but also rob them of their individuality. The following language guidelines have been developed by experts in developmental disabilities, to ensure that all people are portrayed with individuality and dignity. DO’s In order that intellectual disabilities be just one of many adjectives that might be used to describe someone - leaving the emphasis on the person rather than the condition - DO use the preferred language: a person with an intellectual disability individuals, persons or people with intellectual disabilities; John Public, who has an intellectual disability; families of persons with intellectual disabilities. Note that the reference to the person is first, followed by the disabling disorder. Down Syndrome has replaced “Down’s Syndrome” or mongoloid. DON’Ts DO NOT preface Special Olympics with the word “the”. This implies that Special Olympics is a one-time, singular event, rather than an ongoing training program. DO NOT use the word “kids” when referring to Special Olympics athletes. Adult athletes are an integral part of the program. DO NOT use the word special when talking about persons with an intellectual disability. The term is distancing and inappropriate and describes that which is different about any person.
- 12. THE SUPPORTERS The term ‘supporters’ encompasses parents, guardians, and caregivers of Special Olympics athletes. Supporters can play the role of both a spectator and a volunteer. While you may not have the time to volunteer regularly with Special Olympics, there are still a number of ways you can help out. Some ways for you to be involved are: Be an event volunteer (tournaments, fundraisers, etc.) Talk with your Local Executive Committee and find out if they need volunteers, equipment, or new ways to fundraise. Then, either join the crusade or keep your eyes and ears open. There is a position available on the Local Executive Committee called a Parent Liaison. This individual acts as a representative for the supporters and is their voice on the Committee. This is an elected position for which you may be nominated at your Local’s AGM. Lack of transportation often seems to be a problem within Locals. You could pitch in and offer your services during competitions or even during regular weekly programs. Ensure that your athlete is on time and has proper equipment for their practice and/or competition. Come out to competitions and cheer on your athlete/team. Help your athlete follow any nutritional and fitness guidelines recommended by the coach. Please remember that Special Olympics coaches are volunteers who donate their time and energy every week. If you do not agree with how something is being done, try to bring forward alternatives to the situation, rather than criticism. Always keep in mind that everyone involved only wants what is best for the athletes.
- 13. Spectator’s Expectations Athletes, coaches and volunteers all have expectations of them and codes of conduct to which they must adhere. This is the same for supporters who are also spectators. The code of conduct was developed to facilitate the best possible practice/competition environment for both the athletes and the coaches. It focuses on Games (Regional, Provincial, National & International) but is expected to be adhered to at all Special Olympics competitions. Spectator’s Code of Conduct Spectators should view the Games as a game situation and refrain from coaching athletes during the competition. Spectators should refrain from speaking to the athletes and coaches until after the competition and after the needs of the athletes are met unless otherwise discussed with the Head Coach or Chef de Mission. Spectators who have concerns should voice them to the Parent Liaison or the Program Coordinator. If they are not available, the spectator should approach the Head Coach (after the competition and the needs of the athlete are met). Avoid talking to the coach in front of the athletes. Spectators should make their own travel arrangements to the competition and should provide for their own accommodation and meals that are separate from the team. Spectators should not invite athletes to any meals or outside activities for the duration of the competition. Spectators should not call/contact the athletes prior to the competition unless otherwise discussed with the Head Coach. Please wait until after the competition to call/contact the athlete. Officials play a vital role in Special Olympics. Please utilize the rules of fair play and do not yell at and/or harass the officials in any way. It is a Special Olympics policy that spectators are not allowed inside the Games accommodation and cannot remove athletes from a competition. If they do, the athlete is disqualified from further competition and the supporter assumes complete responsibility for the athlete (travel and accommodation arrangements and cost, etc.). Supporters can apply in writing prior to a competition/Games to the Head Coach/Regional Coordinator (in the case of National/World Games – Chef de Mission) if they would like to remove their athlete on the final day after closing ceremonies.
- 14. Fair Play Codes – Integrity, Fairness and Respect These are the principles of fair play. With them, the spirit of competition thrives, fuelled by honest rivalry, courteous relation and graceful acceptance of the results. A fair play coach believes and teaches that sport is an ethical pursuit, one which builds character and shapes attitude. As a coach your fair play aims should be to: θ Help you athlete develop a positive self-image θ Promote respect for the rules, opponents, officials and their decisions θ Encourage constructive attitude toward competition θ Develop a sense of dignity under all circumstances θ Provide an equal opportunity for all to learn skills θ Encourage these individuals to continue participation in sport The Fair Play Code for athletes follows these principles: θ I will participate because I want to, not just because my supporters or coaches want me to θ I will play by the rules and in the spirit of the game θ I will control my temper – fighting and “mouthing off” can spoil the activity for everybody θ I will respect my opponents θ I will do my best to be a true team player θ I will remember that winning isn’t everything – that having fun, improving skills, making friends and doing my best are also important θ I will acknowledge good plays/performances – those of my team and of my opponents θ I will remember that coaches are there to help me. I will accept their decision and show them respect
- 15. COMMUNICATION Effective communication is the key to an athlete’s success and happiness within Special Olympics programs. It is extremely important that the lines of communication are open between supporters and the Head Coach as well as the Local Executive Committee. 1. Between the Supporters and the Head Coaches – Head Coaches are ultimately responsible for the athletes once they are at the program. Therefore, you as a supporter need to respect the coach and their decisions. If you have any questions regarding the program ask the Head Coach directly. Keep in mind that if you have questions that relate to anything other than the coach’s program, you may need to find the answers from the Local Executive’s Program Coordinator. 2. Between the Supporters and the Local Executive Committee – Some Locals are fortunate enough to have a Parent Liaison that sits on the Executive Committee. If your Local does not have one, you may want to consider this position (as stated previously, this is an elected position). If your Local has a Parent Liaison, this is the individual that you should ask for answers to any questions you may have. It is their responsibility to find the answers for you. If your Local does not have a Parent Liaison and you have questions that the Head Coach cannot answer, then you should contact the appropriate person on the Local Executive Committee. The Program Coordinator should be able to answer any questions regarding competitions and programs. The Fundraising Coordinator should have information pertaining to any fundraising event. The Local Coordinator is generally aware of all happenings in the Local. 3. Between the Supporter and the Athlete – as stated in the spectator’s code of conduct, it is not acceptable for a supporter to be trying to communicate with the athlete during competition. This is in the best interest of the Athlete and the Coach that have worked so hard to get to where they are. It is important for the communication lines to be open between the athlete and the supporter during regular programs and competitions so that both parties are well informed of when and where these events take place. The Head Coach will generally relay all the information to the athlete assuming that they will then pass it on to their supporters. If you know that this system will not work, you may want to approach the Head Coach at the beginning of the program year and set up a system that will be more effective.
- 16. If you have any concerns regarding a coach, you should approach the individual in a positive manner. Again, remember to bring forward alternatives if you do not feel that something is being done appropriately. You may also voice your concerns to the Program Coordinator who deals directly with the Head Coaches. VOLUNTEERS & COACHES Volunteers are the backbone of B.C. Special Olympics. Without volunteers, Special Olympics would not exist. They provide technical support for all the sport training programs and competitions, provide administrative support services, and host fundraising events. Volunteer Expectations BC Special Olympics volunteers make it possible for athletes to benefit from quality sport training and challenging sport competition in a safe and positive environment. As a volunteer, you accomplish this by allowing the athletes the opportunity to interact with caring individuals, observe mature behaviour and learn responsibility from your positive example. As a volunteer, you are expected to: Fulfil the responsibility of your assignment: carry out all aspects of your assignment take the initiative to become aware of the responsibilities of your assigned position follow the policies and procedures of B.C Special Olympics Set an example for the athlete: refrain from drinking or using profanity in the presence of athletes avoid any behaviour which may be misunderstood or misinterpreted by athletes maintain your self-control at all times treat everyone fairly within the context of their activity, regardless of gender, place of origin, colour, sexual orientation religion, political belief, or economic status be helpful to and supportive of everyone associated with Special Olympics
- 17. Demonstrate good sportsmanship and cooperation: consistently focus on the athlete and the Special Olympics mission respect the rules and support the decisions of all sport officials and committees follow proper protest protocols be respectful during ceremonies and help your athletes be the same praise the athletes for their efforts and encourage them to celebrate the success of others direct comments or criticism at the performance rather than the athlete support and encourage other volunteers and staff Coaches Expectations The athlete/coach relationship is a privileged one. Coaches play a critical role in the personal as well as athletic development of their athletes. They must understand and respect the inherent power imbalance that exists in this relationship and must be extremely careful not to abuse it. Coaches must also recognize that they are conduits through which the values and goals of a sport organization are channelled. Thus, how an athlete regards his/her sport is often dependent on the behaviour of the coach. The following Code of Conduct has been developed to aid coaches in achieving a level of behaviour, which will allow them to assist their athletes in becoming well rounded, self-confident and productive human beings. Coaches have a responsibility to: 1. Treat everyone fairly within the context of their activity, regardless of gender, place of origin, colour, sexual orientation, religion, political belief or economic status. 2. Direct comments or criticism at the performance rather than the athlete. 3. Consistently display high personal standards and project a favourable image of their sport and of coaching. a) Refrain from public criticism of fellow coaches; especially when speaking to the media or recruiting athletes. b) Abstain from drinking alcoholic beverages when working with athletes. c) Discourage the use of alcohol in conjunction with athletic events or victory celebrations at the playing site. d) Refrain for the use of profane, insulting, harassing or otherwise offensive language in the conduct of his/her duties. 4. Ensure that the activity being undertaken is suitable for the age, experience, ability and fitness level of the athletes and educate athletes as to their responsibilities in contributing to a safe environment.
- 18. 5. Communicate and cooperate with registered medical practitioners in the diagnoses, treatment and management of their athletes’ medical and psychological problems. Consider the athletes’ future health and well-being as foremost when making decisions regarding an injured athletes’ ability to continue playing or training. 6. Recognize and accept when to refer athletes to other coaches or sport specialists. Allow athletes’ goals to take precedence over your own. 7. Regularly seek ways of increasing professional development and self-awareness. 8. Treat opponents and officials with due respect, both in victory and defeat and encourage athletes to act accordingly. Actively encourage athletes to uphold the rules of their sport and the spirit of such rules. 9. In the case of minors, communicate and cooperate with the athlete’s parents or legal guardians, involving them in management decision pertaining to their child’s development. 10. Ensure that all athletes have filled out a medical form and you are familiar with any special medical needs. In case of emergency, have a first-aid kit and Emergency Action Plan at all practice session and competitions. An incident report form must be completed for any treatment received. 11. Create a lesson plan and method of evaluation for the sports training program. Coaches Must: • Ensure the safety of the athletes with whom they work. • At no time become intimately and/or sexually involved with their athletes. This includes request for sexual favours or threat of reprisal for the rejection of such requests. • Respect athlete’s dignity; verbal or physical behaviours that constitute harassment or abuse are unacceptable (definition of harassment follows). • Never advocate or condone the use of drugs or other banned performance enhancing substances. • Never provide under age athletes with alcohol.
- 19. BEING A MEMBER OF BC SPECIAL OLYMPICS Membership Members of BC Special Olympics are individuals who volunteer with the organization either in an administrative, coaching or event volunteer role. In order to become a member you need to go through the registration process in your Local and become actively involved in the Local’s programs (as a coach or administrator). Electing a Local Committee: The Local Executive Committee is elected each calendar year at the Local Annual General Meeting (AGM). Notice of the AGM must be given to every registered member of the Local or advertised so that every member would have reasonable opportunity to attend. The guidelines for the elections at the AGM are: 1. A minimum of 5 people is needed to form a Local Committee. 2. Committee members shall be elected at the Annual General Meeting. 3. Candidates will be nominated from the floor and elected by a majority vote of those members eligible to vote. 4. Candidates nominated must be eligible to vote in the election and be present at the meeting to confirm their willingness to let their name stand. If a candidate is unable to attend the meeting, but would like their name to stand, they may confirm their willingness to stand by writing a letter indicating such. The letter must be witnessed by an individual who will be in attendance at the AGM. 5. If no member is prepared to accept a committee position, and an individual who is not a member is willing to undertake that role, that person may be elected to the committee if all voting members in attendance agree to this individual’s nomination. 6. The individual shall not have a vote on any issue, or be deemed to be officially elected, until they have met the requirements for membership (registration forms received by Provincial Office and completion of Volunteer Screening requirements). 7. Committee members are elected for a one-year term, but may choose to let their name stand for re-election at the AGM. 8. Those elected shall take office immediately following the close of the AGM. 9. Only those elected, or subsequently appointed, to the Local Committee are eligible to vote at general meetings of the Local.
- 20. Who can vote at the AGM? The Provincial Office’s list of registered members is deemed as the official list of who is eligible to vote in a Local. Those individuals whose registration forms have been received by the Provincial Office as of 4:30pm, 14 days in advance of the Local’s AGM, who have volunteered in the Local for a minimum of 14 hours (in the program or administrative area), and who have met the criteria established in the volunteer screening policy shall be deemed eligible to vote. Volunteers and athletes must be involved in the ongoing operations of the Local as opposed to an individual who was involved in a one-day special event. VOLUNTEER POSITIONS There are many volunteer opportunities within BC Special Olympics. These vary from Local to Local dependant upon what each BC Special Olympics program offers. The volunteer opportunities are grouped into three main categories: Coaching volunteer, Non- coaching volunteer, and Event volunteer. The job descriptions for each position in these groups are broken down on the next few pages. Coaching Volunteers: Position General Responsibilities Program Coordinator Responsible for all programs offered by the Local, including securing facilities and hosting special events, attending appropriate meetings, athlete and coach program placement, regular evaluation and reporting to the Executive. Equipment Manager Responsible for checking out and collecting equipment, checking safety of equipment, reporting equipment needs and cost, and attending appropriate meetings. Head Coach (must be 18 years of age) Facilitate practice with Assistant Coach(es), plan program activities, set weekly and yearly goals, attend regular competitions, ensure all program athletes and volunteers properly registered, attend coaches meeting, have proper certification and abide by the policies and philosophy of B.C. Special Olympics.
- 21. Assistant Coach (must be 18 years of age) Attend regular practices and events, communicate with Head Coach, supervise when necessary, adequately prepare athletes for events, have proper certification and follow the policies and philosophy of the B.C. Special Olympics. Program Volunteer (must be 12 years of age) Attend regular practices and events, communicate with Head Coach, adequately prepare athletes for events and abide by the policies and philosophy of B.C. Special Olympics. Non-Coaching (Administrative) Volunteers: Position Responsibilities Local Coordinator Represent Local’s point of view at all meetings including PW and Regional meetings, communicate with all committee members including Provincial Office and Regional Coordinator, schedule, chair and host Local Executive meetings, set budget with committee, communicate with athletes, submit accreditation, ensure policies and procedures are adhered to, be ultimately responsible for all actions of the Local.
- 22. Program Coordinator Responsible for all aspects of programs in the Local, secure facilities needed for competitions, organize Local/Regional events, chair regular coaches meetings, submit progress reports to Executive, evaluate programs, new athlete and coach program placement, attend all Local Executive meetings. Treasurer Responsible for keeping and submitting regular financial records, communicate with all committee members on financial status, develop annual budget with Executive, attend all Local Executive meetings Secretary Communicate with all local committee members, record and distribute minutes of meetings to committee member, Regional Coordinators and Provincial Office, attend all Local Executive meetings. Volunteer Coordinator Must communicate, recruit and represent volunteers, provide registration opportunities for potential volunteers, provide orientation and training sessions for volunteers, maintain records, fill requests of volunteers, evaluate and terminate volunteer placement, organize volunteer recognition, attend all Local Executive meetings. Fundraising Coordinator Coordinate all fundraising activities, prepare annual plan for fundraising, seek out organizations to provide financial support, recognition and maintenance of provincial sponsors, adhere to exclusivity of sponsors, advise Provincial Office of all local sponsors, attend all Local Executive meetings. Public Relations Coordinator Coordinate all aspects of public relations for your BCSO Local, develop local media contacts including coverage of local events, provide appropriate material for media coverage, organize promotional events, use of correct style guide, attend all Local Executive meetings.
- 23. Event Volunteers: In addition to these positions, event volunteers are often needed for the many competitions and fundraising events that happen throughout the year. In many of these cases these individuals are only needed for one day and are not required to fulfil the time commitments that the above volunteers are asked to meet. There is a One-Day Event Volunteer Form that needs to be filled out by the volunteer to ensure that they are covered by the BC Special Olympics insurance policy. Contact your Local Coordinator to find out when they are hosting competitions or fundraising events and ask how you can help out! PROVINCIAL WORKSHOP The Provincial Workshop, held in August, is an annual educational opportunity for our coaches and administrative volunteers. Each Workshop will host a stream for coaches and a stream for administrative volunteers, each designed to upgrade their skills, take part in professional development and network with others in their position from around the province. The Workshop will also focus on one specific Executive position and provide updates, education and more.
- 24. POLICIES AND PROCEDURES 1. Alcohol Use Alcohol shall not be made available to, or consumed by, athletes or volunteers at sport training sessions, nor from the time of departure until the time of arrival in their own community for any competition in which B.C Special Olympics athletes participate. 2. Volunteer Expenses B.C Special Olympics recognizes and values the constant contribution of time and expertise devoted by thousands of volunteers to enrich the lives of people with intellectual disabilities whom we serve. It is the policy of B.C Special Olympics that all registered volunteers be reimbursed for expenses incurred while performing their volunteer role. Examples of acceptable expenses may be: Local Committee Members: photocopying, postage, miscellaneous costs associated with running meetings. Head Coaches: mileage to the Regional pre-season coaches meetings ($0.25/km). Expenses are reimbursed when Expense Claim forms with receipts are submitted to the Local Treasurer. If you are unsure if an expense is reimbursable, check with the Treasurer prior to spending. 3. Code of Behaviour The B.C Special Olympics Code of Behaviour applies to all athletes, coaches, and volunteers participating in programs and events sanctioned by B.C Special Olympics. a) Offences The following actions and/or behaviours by participants in B.C Special Olympics programs will be considered offences:
- 25. 1) Illegal conduct. 2) Refusal to respect the standard rules of acceptable behaviour in competition, practice, or operation of B.C Special Olympics. 3) Actions which interfere with the enjoyment of B.C Special Olympics by other participants. 4) Any action or behaviour which may bring discredit to B.C Special Olympics. b) Dismissal B.C Special Olympics reserves the right to terminate its relationship with volunteers who do not adhere to the policies and procedures of the organization or those who fail to satisfactorily perform their volunteer assignment(s). B.C Special Olympics will follow the Volunteer Code of Conduct which is a process though which a volunteer is warned or disciplined before being faced with suspension or dismissal. Verbal Warning Written Warning Suspension or Dismissal 4. Harassment There will be no tolerance of harassment in B.C Special Olympics. B.C Special Olympics is committed to providing a sport and work environment in which all individuals are treated with respect and dignity. Each individual has the right to participate and work in an environment, which promotes equal opportunities and prohibits discriminatory practices. This policy applies to all employees, directors, officers, volunteers, coaches, athletes, officials, and members of B.C Special Olympics. B.C Special Olympics encourages the prompt reporting of all incidents of harassment, regardless of who the offender may be. For the purposes of this policy, sport and/or workplace harassment can occur in the following places: 1) at sporting events, competitions, and training sessions; 2) at the office; 3) at association-related social functions; 4) at the organization’s business functions, such as meetings, conferences, training sessions and workshops; 5) during association-related travel; 6) over the telephone; and, 7) elsewhere if the person is there as a result of association-related responsibilities or an association-related relationship.
- 26. In cases where harassment occurs, or is claimed to have occurred, a Harassment Advisor and Harassment Officer will be identified and designated to assist in the investigation. Harassment Advisor: A designate of B.C Special Olympics who is conversant with the issue of harassment. The role of the harassment Advisor is to serve in a neutral, unbiased capacity, to provide information about the resources and support available, and to receive simple complaints, assist in informal resolution of complaints and to make recommendation as to further action. The Harassment Advisor will handle complaints which may be resolved through informal procedures, and refer all other complaints to the Harassment Officer. BCSO Harassment Advisors: Barbara Ross-Denroche (604) 899-4192 Robb Berezan (604) 937-7695 Harassment Officer: An individual identified by BCSO as possessing the training and appropriate background to investigate complaints. RESOURCES In your role supporting the athlete, there are many areas that may need to be covered such as: nutrition and out-of-practice cross training. The Head Coach for the program(s) that your athlete attends may have a yearly plan prepared that includes these aspects. Athlete Training Diary – to be used by the athlete to monitor and record their training for the year. It can be used by the athlete to: set personal goals, record their daily training activities and to find out important training tips. The diary is filled out by the athlete and coach to keep an accurate record. Available from the Provincial Office. Sports Medicine Council of BC – (604) 473-4850. This Organization acts as a valuable resource center for an athlete in training. They have a directory of Practitioners, Programs & services that may be beneficial to you and your athlete. SOC Sport Rule Book – this is the official rulebook for our BC Special Olympics. It comes as a whole document; the rules for each individual sport are not sold separately. Available from Provincial Office for $12.50+PST or online at www.specialolympics.ca Nutritional Information – BC Special Olympics has done work with the Fitness Group in the past as they have Professionals whose focus is this area. You can also contact your physician for any nutritional direction for your athlete in training.
- 27. BCACL – The British Columbia Association for Community Living is a federation of local associations serving individuals with a developmental disability and their families. Within BC, this federation lobbies, educates and advocates with and for individuals with a developmental disability and their families. The BCACL is a province-wide, non-profit federation. Their services include: access to health care, self-advocacy, community development, inclusive education and family support. They have a great resource library of both books and videos that can be accessed on their web page. If you want to get in contact with your local Association you can contact the BCACL at: 3rd Floor – 30 East 6th Avenue Vancouver, BC V5T 4P4 Tel: (604) 875-1119 Fax: (604) 875-6744 Web: www.vcn.bc.ca/bcacl/ PLAN – The Planned Lifetime Advocacy Network is a registered non-profit organization established by and for families who have a relative with a disability. PLAN offers families a framework to prepare their disabled family member’s future. They offer assistance and advice on will and estate planning, trusts, tax credits, lawyer referrals, etc. Through these services, you can ensure that your loved one will be provided for throughout their lifetime. If you are interested in receiving further information on PLAN, or other resources available, please contact the Provincial Office for a free booklet. Or, you can contact PLAN directly at: #101B – 3790 Canada Way Burnaby, BC V5G 1G4 Tel: (604) 439-9566 Fax: (604) 439-7001 Web: www.plan.bcteladvanced.com B.C. Special Olympics has a variety of information available to all our members. Although we do not have a list of all publications (sport and administration), if information is required we will do our best to provide you with the necessary manuals or contact number to fill you request.
- 28. CONTACT INFORMATION If you have any questions or comments regarding the information provided here or elsewhere please contact your Local or Regional Coordinator or the Provincial Office. The office is open 8:30 am to 4:30 pm Monday through Friday. Staff can be contacted during these hours at: B.C Special Olympics #210 - 3701 East Hastings Burnaby, B.C V5C 2H6 Tel: (604) 737-3078 Toll-free: (888) 854-2276 Fax: (604) 737-3080 email: specialolympics@bcso.bc.ca website: www.bcso.bc.ca Acknowledgements BC Special Olympics would like to thank Ontario Special Olympics and Manitoba Special Olympics for sharing their orientation handbooks with us and allowing us to use parts of their handbooks in this publication. Also, a special thank you to the Supporters of Athletes in BC Special Olympics who were kind enough to share their ideas and express their needs when compiling this handbook.