Swap Complexity For Productivity
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The document outlines eight digital business tools designed to enhance productivity by replacing complex legacy systems. It reviews various tools across different categories including collaboration (Slack, Cisco), project management (Trello, MS Project), employee performance management (15Five), and security (1Password). Each tool is evaluated on its pros, cons, pricing, and overall benefits for modern business operations.
Swap Complexity For Productivity
- 1. 8 digital business tools to Swap Complexity for Productivity Magnus Blikeng !
- 2. Swap complexity for productivity One of the key challenges that stops modern companies from working productively is a reliance on complex legacy digital tools which are; ! 1) Very complex (version 13.4.1) 2) Designed for desk bound office workers 3) Don’t provide an api or integrate with your workflow ! In this presentation we have identified x8 digital tools you can use to swap complexity for productivity.
- 3. Evolver is a digital strategy consultancy We help companies master digital. We do this through accelerated evolution – by transforming operations, unlocking new opportunities and helping them achieve their digital vision. ! for more information about how Evolver can help your business email hello@evolver.com or visit our website www.evolver.cc
- 4. Communication and Collaboration ©Toiletpaper Magazine
- 5. Email IBM Notes (Lotus notes) What: Email Collaboration client IBM notes provide integrated email, calendar, IM and publishing platform. ! Cons: Builds on IBM legacy systems (Lotus and Domino) makes it difficult to integrate external APIs/software, as a result everyone in the organisation has to use the same system, regardless of skill set. Price: Depends on sale volume www.ibm.com/notes Slack What: Integrated Collaboration Client Slack is a real-time collaboration tool with an emphasis on IM, archiving and document search. ! Pros: Integrates with modern workflow systems, e.g. Dropbox, Trello, Google Hangout, Mail Chimp. - Channel organisation makes it easy to organise different work streams. - Device/OS diagnostic with simplistic UI. Price: $0-12.50 / user / month www.slack.com
- 6. Remote Collaboration Cisco video conference systems What: HD video conference (hardware and software) A high-end video conference, where different team members should feel like they’re seated in the same physical location. Cons: The service require both parties to have the Cisco hardware/software, which makes it difficult if you’re not in the office. - Calls need to be scheduled, so it is difficult to cater for spontaneous communication between team members. ! Price: $3,999 - $49,0000 www.cisco.com Sqwiggle What: Instant Video Communication No calling, no accepting. The service keeps you passively connected to your team by updating a still image of each team member several times a minute so you can see their face and know they're availability. Pros: Provide async and sync communication with remote team members, without having to schedule a call. This allows the team interact naturally and diminish the feeling of physical distance. ! Price: $9 / user / month www.sqwiggle.com
- 7. Employee performance management Email + MS Word / Excel What: Weekly / monthly performance reports sent on email ! Most companies measure and monitor performance of employees in some way or another. This often done manually through emails and word processing documents or excel sheets. Cons: Manually created word and excel files don’t highlight patterns or allow for two-way communication within the same document. ! Price: MS Excel (365): $20/ user / month www.mail.google.com/ www.microsoft.com/word 15 Five What: Reporting tool that work as a two-way conversation ! Employees spend 15 minutes a week writing a report that takes the manager 5 minutes to read. In a interactive interface, which encourage problem identification, insights, ideas and success stories. ! Pros: The platform provides a clear structure and good achieve, where managers and employees have the opportunity to see past / current reports for performance and insight purposes. Price: $5 / user / month www.15five.com
- 8. Productivity
- 9. Project Management MS Project What: Online project management software A project management tools that is integrated with MS office 365, with core features project forecasting/ planning, report creation and day-to-day collaboration tools. ! Cons: Complicated interface that have more features then usually required for project completion. - The core elements of the software is built around Gaantt charts and waterfall methodology Price: $20 / user / month (ERP) www.office.microsoft.com/project Trello What: Kanban project management software ! The project management tools has a interface built on a HTML 5 responsive card structure, which allow team members to see project progress, add files, comment and prioritise tasks on the device of their choice. ! Pros: The basics of the tool is simplistic, which provide an easy learning curve, as a result the team to only use features they need, when they get more comfortable multiple third-party integration can be added. ! Price: $0 - 5 / user / month www.trello.com
- 10. Calendar OS Calendar What: Mobile and desktop calendar for Apple OS ! The native calendar provide maps, weather forecast, events, email invitations and diary overview, on mobile and desktop. ! Cons: The calendar doesn’t provide real-time information such as transport and content around the task or location of appointments. Price: Free with iOS or OSX www.apple.com/calendar Timeful What: A responsive mobile calendar ! The application identify things that the user wants to do, prioritise them, and fits it around the set schedule. ! Pros: Use personal information to prioritise tasks and time, in order to free up the daily schedule to do things that has personal and/or professional value. - Blocks out time in the schedule based on to-dos: Protects time in order to get things done. ! Price: Free www.timeful.com
- 11. Calculations Calculator + MS Excel What: A basic calculator and MS excel a spreadsheet application ! The calculator works well on simple calculation, while Microsoft excel is used for more complicated calculation such as graphing, pivot tables and macro programming. ! Cons: The applications both have their extreme (basic and complex), as a result they are not providing a middle ground for fast, reliable and documented calculations Price: Calculator: Free - MS Excel: $20/ user / month www.apple.com/calculator www.office.microsoft.com/excel Soulver What: Calculator with words as context ! Soulver use words such as years, second, USD and % increase, in combination with numbers, this results in contextual calculations. Calculate currencies with real-time data ! Pros: The use of natural language in the calculations makes it easy to calculate and brings meaning into numbers. - The interface is simplistic, but allows for more complex calculation if intended. ! Price: $11.99 www.acqualia.com/soulver/
- 12. B2B Sales and CRM ©Toiletpaper Magazine
- 13. B2B Sales and CRM Goldmine CRM What: Integrated CRM and Sales software ! The CRM solution includes sales funnels/analysis, customer service and capturing of lead contact details. ! Cons: The software is built on a legacy system, which makes the interface and user experience very complex, as a result the learning curve can be steep. - Tries to cater for all needs, without little attention on third-party integrations. ! Price: $1,696-$2,995 www.goldmine.com Q Pipedrive What: B2B Customer relations and Sales software ! Pipedrive's core functionality is the sales funnel, it’s designed to act pro-active towards potential opportunities, through the sale progress and customer relations. This is supported by open API, integration of third-party apps, and email tracking. ! Pros: Drag-and-drop interface which allows for quick workflow and easy learning curve. - Integration of multiple third-part workflow apps ! Price: $9 / user / month www.pipedrive.com
- 14. Security ©Maurizio Di Iorio
- 15. Logins, Passwords and Credit Info Docs, Post-its and Email What: Sensitive information is often written down on static documents such as post-its, emails, word docs and excel spreadsheets. Cons: Static documents lead to: - Employees takes the sensitive information with them with they change job or there are changes to the information, so new documents has to be reissued. - Passwords and logins get lost - Access to services is difficult to regulate, as there are no hierarchy within distribution of information ! Price: Depends on document bundle www.post-it.com www.gmail.com www.office.microsoft.com 1Password What: Security vault and password generator ! 1Password collects all logins, passwords and credit card information in one location. The information is easily accessible in all major browser plug-ins and mobile / desktops operation systems. ! Pros: Dynamic Documents: Access can be revoked or granted, and information kept up-to-date. - Provides a single access points for all sensitive information - Information can be stored locally or in cloud software ! Price: $34.99 Mac OSX and iOS $9.99 www.agilebits.com/onepassword
- 16. Summary Email: IBM Notes (Lotus notes) ! Remote Collaboration: Cisco video conference systems ! Employee performance management: Email + MS Word / Excel ! Project Management: MS Project ! Calendar: OS Calendar ! Calculations: Calculator + MS Excel ! B2B Sales and CRM: Goldmine ! Logins, Passwords and Credit Info: Docs, Post-its and Email Slack ! Sqwiggle ! 15 Five ! Trello ! Timeful ! Soulver ! Pipedrive ! 1Password
- 17. www.evolver.cc ! @evolverHQ Magnus@evolver.cc ! +44 20 3095 4101