Taming the Firehose
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The document discusses managing the constant influx of information from various sources, known as the "firehose". It recommends using productivity techniques like Getting Things Done (GTD) to: 1) Scan incoming information quickly and decide to read, task, file, or ignore it; 2) Queue remaining items to be processed later; 3) Use tools like Pocket, Diigo, and IFTTT to store, tag, and share useful information. It also stresses the importance of scheduling focused time for your most important tasks and taking breaks to maximize productivity.
Taming the Firehose
- 1. Fresh Integral http://bit.ly/fintegral Tame the Firehose Manage content, tasks & ideas efficiently & easilyManage content, tasks & ideas efficiently & easily
- 2. Fresh Integral http://bit.ly/fintegral The Firehose is Relentless
- 3. Fresh Integral http://bit.ly/fintegral The Firehose is relentless • Multiple Sources – Emails – Social media – Meetings – Collaboration tools – Ideas on the metro – Websites – Newspapers ... • All inexhaustible • You’ve got to – Read it all – Decide: Do something with it? – What? • React? Use? Share • Store for later use – When? – And then find a moment to do those things!
- 4. Fresh Integral http://bit.ly/fintegral Unfortunately • Multitasking doesn’t work • You (think you) don’t control your schedule • You never seem to – have the time – get out of your Inbox – remain focused for more than 5 minutes
- 5. Fresh Integral http://bit.ly/fintegral You need To change the way you work Technology that works for you, rather than you working for IT Three Techniques
- 6. Fresh Integral http://bit.ly/fintegral Manage Firehose Tie it all together Manage Time
- 7. Fresh Integral http://bit.ly/fintegral Getting Things Done • First, read this • Then take back your Calendar – Ringfence your most productive period … – … for your Most Important Task. – Pause & Stretch every 60-90 minutes!
- 8. Fresh Integral http://bit.ly/fintegral Today Everything Else Here Be Meetings Most Important Task(s) (Concentration & Creativity) Getting Things DoneStand Pause Lowest energy moment Best focus of the day
- 9. Fresh Integral http://bit.ly/fintegral Where is it written that you must organise the day in the morning?
- 10. Fresh Integral http://bit.ly/fintegral Today Afternoon Routine Everything Else Here Be Meetings Morning Routine Most Important Task(s) (Concentration & Creativity) Getting Things DoneStretch Pause As short as possible! Organise the day Morning & Afternoon Routines Routine Implemented in fixed Calendar periods GTD Projects containing recurring tasks
- 11. Fresh Integral http://bit.ly/fintegral Scan – Queue – Store - Share • Channel the Firehose into: – ToDos in your GTD system – Your personal library of useful stuff, Stored for later use – some of which you Share using automated tools
- 12. Fresh Integral http://bit.ly/fintegral Today Afternoon Routine Everything Else Here Be Meetings Morning Routine Most Important Task(s) (Concentration & Creativity) Getting Things DoneStretch Pause Scan Do it in <2 minutes Or Queue it Otherwise file or ignore
- 13. Fresh Integral http://bit.ly/fintegral Today Everything Else Here Be Meetings Morning Routine Getting Things Done Emergency Scan Override MIT in emergencies only Scan Do it in <2 minutes Or Queue it Otherwise file or ignore Queue the rest Afternoon Routine Most Important Task(s) (Concentration & Creativity) Stretch Pause
- 14. Fresh Integral http://bit.ly/fintegral Today Afternoon Routine Everything Else Here Be Meetings Morning Routine Most Important Task(s) (Concentration & Creativity) Getting Things DoneStretch Pause Scan Queue Read (Pocket) ToDo (DoIT>IN) One tap into Pocket Forward emails to DoIT Quick-enter into DoIT
- 15. Fresh Integral http://bit.ly/fintegral Today Afternoon Routine Everything Else Here Be Meetings Morning Routine Most Important Task(s) (Concentration & Creativity) Getting Things DoneStretch Pause Scan Queue Read (Pocket) ToDo (DoIT>IN) Store Library (Diigo) Read. If useful, tag in Diigo
- 16. Fresh Integral http://bit.ly/fintegral Today Afternoon Routine Everything Else Here Be Meetings Morning Routine Most Important Task(s) (Concentration & Creativity) Getting Things DoneStretch Pause Scan Queue Read (Pocket) ToDo (DoIT>IN) Store Library (Diigo) Share Intranet, Social, Sites ... (@IFTTT) Specific Diigo tags trigger @IFTTT recipes
- 17. Fresh Integral http://bit.ly/fintegral Getting Things Done Scan Queue Read (Pocket) ToDo (DoIT>IN) Store Library (Diigo) Share Intranet, Social, Sites ... (@IFTTT) 17 TodayTomorrow Afternoon Routine Morning Routine Most Important Task(s) (Concentration & Creativity) Everything Else Here Be Meetings Afternoon Routine Everything Else Here Be Meetings Morning Routine Most Important Task(s) (Concentration & Creativity) assign
- 18. Fresh Integral http://bit.ly/fintegral Explanatory post with links: http://bit.ly/TameTheFirehose