Technical writing and management skill.pptx

TECHNICAL WRITING AND
MANAGEMENT SKILL
Presented by
Mohammad Salman (49060)
Bacha khan

TECHNICAL WRITING
• Technical writing is a type of writing where the author is writing about a particular
subject that requires direction, instruction, or explanation
• The information is organaized ,presented and communicated in a specific formate
• Thecnical writing is the presentation of information that helps the reader solve a
particular problem

TECHNICAL WRITER
• Technical writer design and/or edit
 proposals ,
web pages
Lab reports
Newsletters
Resumes
Brochures
And many other kinds of professional docoments

TECHNICAL WRITER RESPONSIBILITIES
As a professional technical writer, an employee at a company, or a consumer, you can
expect to write the following types of correspondence for the following reasons (and
many more):
Documentation and e-mail – to set meeting agendas and to ask and answer
questions
Letters - to sell, complain, hire, fire, ask and answer questions, and explain the
contents of attachments
Reports – to report on job-related travel or incidents, to study options and
recommend actions, to report on the progress of ongoing projects, and to document
meeting minutes

TECHNICAL V/S SIMPLE REPORT
• The main difference between the technical report and a simple report
Technical reports are suppose to be technical mean you have to be focusing on every
fact and every particular detail
Technical reports have some technicality that should be using the format or
language
that should be understood by the people of particular field of knoledge
Simple reports are the reports that can be understood by everyone

TYPES OF REPORTS
 proposals
Progress reports
Tour reports
Investigation reports etc.

IMPORTANT NOTE
• The reader of the report are knowledgeable people. They will search for the evidence
that you have included as the material in your report
• Therefor try to give information clearly and concisely

TECHNICAL REPORT(FORMATE)
Title page
Abstract summery
Introduction
Background
Discussion
Conclusion
Recommendations

TITLE PAGE
• Information include on title page
Name of the writer
The title of the project
Date
Choose effective title
The title should be related to your information

ABSTRACT OR SUMMERY
abstract/summary summarizes the report (presented in 100-200 words)
 Hint: summarize each component in one sentence. Emphasize the objective and
result. (avoid to copy paragraphs from the report)
 Abstract should be precise and specific.

INTRODUCTION
The introduction of a technical report identifies the subject, purpose (objective) and
the plan of development
State the subject clearly and concisely (usually in one sentence called as thesis or
purpose sentence)
Give; background information, Define the terms used in stating the subject provide
the background theory or history.

BACKGROUND
This section is included in the report if the introduction requires a large amount of
information.
It includes: • Review of previous research

DISCUSSION
It is the most important part of a report
It can be presented in many forms and can have many subheadings.
Basic components
Method
Findings
 Evaluation or analysis

RECOMENDATION
The action the report suggest
Also gives planes for further research

HOW TO MAKE EFFECTIVE TECHNICAL
REPORT
Accuracy: (The importance of correct grammar)
Clarity: ( understandable , avoid unclear words)
Conciseness: (Limit paragraph, word, and sentence length , avoid redundancy )
Good writing styles

WHAT MAKE A REPORT INEFFECTIVE
Poor spellings and grammar
Unclear(hard to understand)
Stresses problem , not solution
Inappropriate language

WHAT IS MANAGEMENT SKILLS
 managerial skills are the knowledge and ability of the individuals in a managerial
position to fulfil some specific management activities or tasks.
In any organization when a management is set so on the basic level the three skills
are very important
1. Technical skill
2. Human skill
3. Conceptual skill

.CONTINUE
• Technical Skills:
Technical Skills are the job specific knowledge and techniques needed to proficiently
perform tasks.
• Human Skills:
Which involve the ability to work well with other people both individually and in a
group. These skills are very important because all managers deal with people.
• Conceptual skill
this skill are the skills manager use to think and to conceptualize about complex
situation
Using these skills, manager see the organization as whole

Technical writing and management skill.pptx

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