TECHNICAL WRITING PROCESS and it benefit

MALIGAYANG
ARAW!
GROUP 2
Blancaflor, Cristel Ann B.
Coronel, Jai Lyka Mae
Galit, Christine Ashlee B.
Quicho, Jochelle
Monterde, Nina Grace V.
Sevilla, Chliff Dennery D.

The principle investigator conducted the
experiment according to strict protocols.

The computer system crashed due to a
malfunctioning hard drive, effecting
productivity.

The company's annual revenue exceeded
it's projections for the fiscal year.

The technician ensured that all
equipments were properly calibrated
before beginning the experiment.

The data analysis revealed several trends
that may have significant impacts on
future strategies.

The Wi-Fi password is "p@ssw0rd",
please insure to use upper and lower case
letters correctly.

She recieved an award for her outstanding
achievements in the field of science.

We're going on a vacation to Italy France
and Spain.

Please remember to respond by Tuesday
February 27th for the event.

Their is several steps missing in the
troubleshooting guide for the printer.

The operating system requires atleast
8GB of RAM to run smoothly.

It's important to backup you're files
regularly to prevent data loss.

The safety protocols need to be review
and updated annually.

THE TECHNICAL WRITING PROCESS
OR STAGES

LEARNING OUTCOMES
At the end of this lesson, I can:
 Identify the key activities and considerations in each stage
of the technical writing process.
 Utilize the gathered information to create well-structured
and coherent technical documents.
 Recognize the benefits of adopting a process approach
to technical writing.

IT IS DIVIDED INTO THREE STAGES:
The process of technical writing is both
technical and creative.

Before beginning to write, you should invest some time
planning what to write and how to transmit the information.
In order to do this, you should consider:
 Audience and purpose
 Tone and style
 Gathering of information
 Outlining
PRE-WRITING STAGE

 Drafting is the actual writing process.
 At this stage, it is important to consider the main parts of
the text, paragraph development and coherence as well
as genre conventions.
DRAFTING OR WRITING STAGE

Major aspects of writing:
 Language Appropriateness
 Conciseness and Flow
 Maintenance of Impersonal and Formal Language
 Bias Free Language
 Maintenance of Style
 Adaptability
 Clarity
 Word economy
 Sentence Variety
DRAFTING OR WRITING STAGE

 Revising is considered as the third stage in the writing
process.
 There is a mythical belief that echoes in the mind of some
writer: “I am the author and creator who never fails! And I need
no editing”. This is a mere belief and not accepted and
practised in the writing profession.
POST-WRITING OR EDITING STAGE

The final stage of the writing process involves:
 Revising Content and Organization
 Checking for Grammatical Accuracy
 Editing for Style
 Proofreading and Peer Review
POST-WRITING OR EDITING STAGE

THE TECHNICAL WRITING
PROCESS
‘If you fail to plan, you plan to fail.’ All projects
need to be planned – at least at some level.
STEP 1 - PLAN

PROCESS
To be considered when planning:
• Scope
• Timing
• Process
• Audience
• Reviewers/Subject Matter Experts
• Existing information
• Style guide / templates
STEP 1 - PLAN

PROCESS
A structure is the backbone of your document –
the hierarchy of headings that define the logical order
that it will progress.
STEP 2 - STRUCTURE

PROCESS
• Narrative structure – The traditional approach – introduction,
body, conclusion.
• Process-based structure – Common in technical
documentation such as procedures and user guides.
• Library structure – A collection of articles on a common topic,
loosely structured.
• System-based structure – Describing the components of
a system such as an auto manual.
STEP 2 - STRUCTURE

PROCESS
Writing is where you convert your bare-bones table of
contents and notes into a series of drafts, culminating in a draft
that’s ready for formal review.
STEP 3 - WRITE

PROCESS
There are a few time-honoured (as well as some new) techniques
that technical writers draw on:
• KISS (Keep It Simple, Stupid!)
• Plain English
• Five Ws (and One H)
• Inverted pyramid
• Verb-noun structure
• Active voice
STEP 3 - WRITE

PROCESS
Think of review as the polishing stage. It’s where your
document gets the trial by fire, so to speak, of having others
formally review it, as well as undergoing another very
important task – editing and proofing.
STEP 4 - REVIEW

PROCESS
In the Review step, there are a number of discrete activities going
on:
• Review by subject matter experts
• Testing a procedure / instruction to make sure you / a subject
matter expert can follow the steps
• Peer review by a colleague
• Editing and proofing
STEP 4 - REVIEW

PROCESS
Publishing can be a complicated process – or it can be
extremely easy. Publication is where writers manufacture and
launch the final product. This might be as straightforward as
emailing an approved document to your manager, or uploading
it to a content management system or intranet.
STEP 5 - PUBLISH

TECHNICAL WRITING PROCESS and it benefit

PROCESS
Some of the benefits that can be obtained from adopting this
process approach are outlined below:
 It helps the writer overcome the blank page syndrome and
therefore get started.
 It serves the writer as a guide to writing since it suggests possible
steps to follow in the writing process.
 It makes the writer aware of contextual considerations such as
audience and purpose.
 It promotes awareness of the writing process.
 It accounts for individual variation, that is, it encompasses different
learning styles and preferences.

REFERENCE:
• Basics of Technical Writing: Process, A Beginner's
Guide (getuplearn.com)
• The Technical Writing Process | Technical Writing
Process

MULTIPLE CHOICE: Read the questions carefully.
Choose and write the correct answer.
1. Which stage of the technical writing process involves
brainstorming and analyzing sources of information?
A. Pre-Writing Stage B. Review and Revision
C. Drafting/Writing Stage D. Post Writing/Editing Stage
2. Which aspect of writing focuses on using appropriate language
for the target audience?
A.Bias-Free Language
B. Conciseness and Flow
C. Language Appropriateness
D. Maintenance of Impersonal and Formal Language

3. Which stage of the technical writing process involves revising content
and organization?
A. Pre-Writing Stage B. Drafting/Writing Stage
C. Post Writing/Editing Stage D. Peer Review and Proofreading
4. Which step of the technical writing process involves planning the scope,
timing, and audience of the document?
A. STEP 1 PLAN B. STEP 3 WRITE
C. STEP 4 REVIEW D. STEP 2 STRUCTURE
5. Which structure is commonly used in technical documentation such as
procedures and user guides?
A. Library structure B. Narrative structure
C. System-based structure D. Process-based structure

6. Which technique focuses on answering the questions of who,
what, when, where, why, and how in technical writing?
A. Plain English B. Verb-noun structure
C. Five Ws (and One H) D. KISS (Keep It Simple, Stupid!)
7. Which stage of the technical writing process involves editing and
proofreading?
A. Pre Writing Stage B. Drafting or Writing Stage
C. Post Writing/Editing Stage D. Peer Review and Proofreading
8. Which step of the technical writing process involves converting the
table of contents and notes into a series of drafts?
A. STEP 1 PLAN B. STEP 3 WRITE
C. STEP 4 REVIEW D. STEP 2 STRUCTURE

9. Which activity in the Review step involves having others
formally review the document?
A. Editing and proofreading
B. Peer review by a colleague
C. Testing a procedure/instruction
D. Review by subject matter experts
10. Which stage of the technical writing process involves
manufacturing and launching the final product?
A. STEP 1 PLAN
B. STEP 3 WRITE
C. STEP 4 PUBLISH
D. STEP 2 STRUCTURE

11. Which benefit does the process approach to technical writing
provide?
A. Serving as a guide to writing
B. Overcoming the blank page syndrome
C. Promoting awareness of the writing process
D. All of the above
12. Which structure describes the components of a system, such as an
auto manual?
13. Which structure is the traditional approach (introduction, body,
conclusion)?

14. Which technique focuses on using language that is
clear, concise, and free from unnecessary jargon?
A. Active Voice
B. Plain English
C. Five Ws (and One H)
D. KISS (Keep It Simple, Stupid!)
15. These are the things to be considered in the Pre-Writing
stage, except:
A. Outlining
B. Editing for style
C. Audience and purpose
D. Gathering of information

1. A
2. D
3. C
4. A
5. D
6. C
7. C
8. B
9. D
10. C
11. D
12. C
13. B
14. B
15. B

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