English 2 slides

English II
Technical and Business
Writing

Technical Writing
 Technical

writing introduces you to some
of the most important aspects of writing in
the world of science, technology, and
business the kind of writing that scientist,
nurses, doctor computer specialists,
government…..(Not typed..)

Technical Writing
 The

term “Technical” to knowledge that is
not wide spread, that is more the territory
or experts and specialists.
 Whatever your major is, you are
developing an expertise and whenever
you try to write anything about your field,
you are engaged in technical writing.

Technical Writing






Technical communication can be
written, oral, and visual.
Technical writing is composed in and for the
workplace.
Technical writing is a significant factor in
working experience for a variety of reasons.
Technical writing serves valuable purposes in
the workplace and often involves teamwork.

Importance of Teamwork
 Business

and industry have expectation
about the result of teamwork.
 Business management philosophies
depend upon teamwork.
 Total quantity management (TQM) and six
sigma (continuous improvement)
programs encourage efficient teamwork.
 Strategies for successful collaboration can
improve outcomes.

Purpose of Technical Writing
 Technical

writing is the delivery of
technical information to readers in a
manner that is adapted to their needs,
level of understanding, and background.
 Technical writing is intended to
communicate to a specific audience, for
a specific purpose.

The Audience
 The

audience element is so important that
it is one of the cornerstones of technical
writing.
 You are challenged to write about highly
technical subjects but in a way that a
beginner a non-specialist could
understand.

Translating Technical Writing
 In

a world of rapid technological
development, people are constantly
falling behind and becoming
technological illiterates.
 As a technical writer, you mean to write
about the area of specialization you know
and plan to write about in such a way
that even Granddad can understand it.

Goals of Effective technical Writing
 Clarity
 Conciseness
 Accuracy
 Organization
 Ethics

1.Clarity
Methods for developing ideas precisely
 An expressive essay can clarify the writer’s
intent through emotional, impressionistic
connotative words(soon, many, several
etc.)
 An impressionistic word such as “near” will
mean different things to different people
which is an essay where the goal may be
to convey a feeling.
 The ultimate goal of effective technical
writing is to say same thing to every
reader

Specify: Provide

specific detail.
 Avoid vague words (some, recently).
 Avoid obscure words.
 Use easily understood words.
 Write to express, not to impress.
 Write to communicate, not a confuse.
 Use the active versus the passive voice.
 Write way you speak e.g.
Aforementioned => already discussed
In lean of
=> Instead

2.Conciseness
 Limit

paragraph word, and sentence length.
 A paragraph in a memo, letter or short consist
of
 No more than four to six typed lines
OR
 No more than fifty words.
 Fog Index(sixth to eighth grade level)
 Strive for an average of 15 words per
sentence.
 No more than 5 multisyllabic words per 100
words.

3.Accuracy
Accuracy

The

importance of correct
grammar and mechanical
errors.

4.Organization
 Method







of organizing:-

Spatial a definition.
General to specific => Comparison
Chorological =>
Mechanism Description => situations-problemsolution.
Process description
Classification

Ethics methods encouraging moral
standards in technical writing.
Practical

Legal
Moral

The writing process is effective
and easy
Pre-writing

Writing
Re-writing

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