Technique of email writing
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The document summarizes key points about business communication via email that were covered in a workshop organized by the AIS Business Club. It provides tips on email tone, formatting, openings/closings, inbox settings, replying, out of office replies, response times, and proofreading. The instructor was Abid Hasan, a student of Accounting and Information Systems and executive member of the AIS Business Club.
Technique of email writing
- 1. Workshop on Business Communication Organized by AIS Business Club
- 2. Instructor Abid Hasan Student of Accounting and Information Systems Executive Member AIS Business Club Marketing Officer Of YSSE Founder BSMRSTU Entrepreneurship Club
- 3. Starting of Email To: abidhasan1196@gmail.com CC: mushfiqushsalehin@gmail.com BCC: nasimulislam36@gmail.com
- 4. Email Subject Line 33% Email 69% Email 40% Email108 Email per day
- 5. What What Is it About? Why Why It’s Important?
- 6. Email Tone Not too formal Not too friendly
- 7. Ways To Keep Email Tone positive Choose the right words Put yourself in their shoes Avoid Emoticons & Emotion
- 8. Font’s and Formatting Font size Use the default Font Color Don’t change unless it is Important Highlighting Underline/Bold/Italic (Pick one only) Hyperlink Tell what to find Give editing/viewing access Shorten the link if possible
- 9. Formal Hello Nasim Bhai Dear mannan Sir Dear Sanjida Mam Informal Hi Sajal Hey Nishat Howdy Tanhim
- 10. Email Closing Formal Sincerely Yours truly Best regards Informal Thanks Best Cheers
- 12. Setting > General > Email Signature
- 13. Reply vs Reply All Setting > General > Reply vs Reply All
- 15. Out of office Replies Include How Long You Unavailable. Include Another Person contact for Urgent Matter Include OOO in your Subject line, so that people can easily identify
- 16. Setting > General > Vacation Responder
- 17. Email Response time Immediate Teammates Office HourASAP General Colleague 24 Hours Other Contact
- 18. Proofread & doublecheck Add Recipient At the End Check Again before reply all
- 19. Thank You