The University of Edinburgh Research Data Management Service Suite
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The University of Edinburgh has over 39,000 students and 6,800 academic staff conducting research. It has established a Research Data Management Service to help researchers with creating data management plans, storing and sharing research data throughout the project lifecycle in accordance with the University's data policy. The Service provides a variety of tools and support for researchers, including online data management planning, secure storage and collaboration options, and training resources to help with best practices for working with research data.
The University of Edinburgh Research Data Management Service Suite
- 1. The University of Edinburgh Research Data Management Service Suite Robin Rice Data Librarian and Head, Research Data Support Information Services Göttingen-CODATA RDM Symposium 19 March 2018
- 2. About University of Edinburgh • Founded 1583 • 39,576 students • 14,346 postgraduate students • 6,816 academic staff • Research income: £253.9 million (2015-16) • Mission: the creation, dissemination and curation of knowledge • 20 schools in 3 colleges: – Arts, Humanities & Social Sciences – Medicine & Veterinary Medicine – Science & Engineering 2 © www.nealesmith.com
- 3. About Information Services • Applications • IT Infrastructure • Learning, Teaching & Web • Library & University Collections • User Services • Information Security • EDINA • Digital Curation Centre 3 Argyle House © CoStar
- 4. RDM Roadmap Policy Data lifecycle Planning data stage Working with data stage Sharing and preserving data Outreach, training and support 4 Overview
- 5. RDM Roadmap (living document) 5 Frank da Silva on Flickr CC BY-NC-ND 2.0 Academic-led steering group governs the service 1st, August 2012 –May 2015: Rollout and consolidation 2nd, September 2015 – July 2016: Transition, programme to service 3rd, August 2017-July 2020: User journey, filling gaps 32 prioritised objectives with actions and deliverables
- 6. University’s RDM Policy (May, 2011) Policy by Nick Youngson CC BY-SA 3.0 Alpha Stock Images • Commitment to research integrity, DMPs, open data • Articulates clear responsibilities of the researcher and of the institution 6
- 7. Research Data Service = Tools and support for working across the data lifecycle 7
- 8. Tools and Support Description DMPOnline Online tool to create a data management plan, based on University and funders’ templates Support and DMP Review Answer enquiries and review plans, provide advice; in-depth or quick turaround Sample DMPs Library of successful plans to show researchers in different disciplines Before your research project begins 8
- 9. Tools and Support Description Finding data ‘Finding data’ portal and data librarian consultancy; help with accessing / purchase of datasets or data subscriptions Active data storage (DataStore) Central, backed up storage for all researchers - individual and shared spaces Sensitive data (Data Safe Haven) New, secure facility for working with sensitive data on remote server. We are pursuing ISO 27001 security certification Code versioning (Subversion, Gitlab: coming soon) Private or public software code storage and management. Documents all code and allows rollback to prior versions Collaboration and data sync’ing (DataSync) Open source tool to allow external partners to access your research data Electronic Lab Notebook (RSpace) Data management for laboratory based research; interoperable with local systems During your research project 9
- 10. Tools and Support Description Open Access data repository (DataShare) Allows researchers to share data publicly and preserve for long-term Long-term retention (DataVault) Deposit datasets for a specified retention period (for example, 10 years), immutable copy Data asset register through the University CRIS (Pure for datasets) Record a description of your dataset along with your publications and research projects After your research project is finished 10
- 11. Tools and Support Description General RDM support Answer enquiries by email, phone or appointment; track through central helpdesk system Online training (MANTRA and RDMS MOOC) Learn online at your own pace or with a cohort of peers through our open educational resources Scheduled and bespoke training Sign up for a scheduled workshop or request a special training session for your research group Research Data Service website All the tools and support in one place, increasingly self-serve Blog and promotional materials New developments on our Research Data Blog. Service video and brochure RDM Forum & Sharepoint site Regular meetings for school support staff plus access to shared resources Dealing with Data event Attend an annual conference of researchers talking about their data challenges and solutions Training and support throughout your project 11
Editor's Notes
- #6: 1st, August 2012 –May 2015: Rollout and consolidation of primary services (active storage, open repository); minimally meeting funders’ requirements 2nd, September 2015 – July 2016: Transition from RDM programme to Research Data Service; training programme & DMP support 3rd, August 2017-July 2020: Filling known gaps through major development projects, increasing usage beyond early adopters, tuning the user journey