Thesis.net property management eng

80, Sevastoupoleos Str, GR 115 26 Athens, Tel. (+30) 210.7488500, Fax:(+30) 210.7473759, e-mail :info@cgsoft.gr, http://www.cgsoft.gr
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Property management in the Greek market
Thesis.net
Property Management
The only comprehensive application for full and immediate
management of large portfolios of property, with built-in business
intelligence and contact & operations management subsystems.
Find out now all the answers to questions concerning your properties. Without special training,
obtain any kind of information you want, move from aggregate to detailed accounts and transactions
and vice versa, find market trends by type of property, area, etc., see every last detail, file each
contract, legal document, drawing, photograph, assign actions, set deadlines, predict outcomes.
Thesis.net Property Management is a powerful management and business intelligence tool covering all
activities related to property management, perfectly tailored to the specific needs and demands of the Greek
real estate market. The possibility of combining dynamic and multidimensional information highlights every
aspect of the property portfolio of each company and ensures excellent traceability. Thesis.net Property
Management includes automatic alerts, task assignments, automations supporting a host of chart types,
KPIs, access rights, etc.
Thesis.net Property Management uses the latest technologies to support the management in making
immediate and correct decisions, which will be based on documented business intelligence drawn from the
property dataset of each company or organization. The system offers ready business intelligence in real
time, without the user worrying about the method of calculation and illustrates it in various ways (tables,
graphs, etc.).
Thesis.net Property Management provides information in virtually unlimited ways and combinations for a
specific period and critical key business performance indicators, vacant properties, LTV, etc. starting from
the level of the entire portfolio and going down to the level of property type, area and/or individual owners or
properties.

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Thesis.net Property Management provides alternative means of direct access to information, based strictly
on business data and concepts (e.g. properties, facilities, owners, tenants, managers, etc.) without requiring
any special knowledge of the way it works.
Thesis.net Property Management is a completely open system that interacts and exchanges information
with all known programs and utilizes information from third-party databases (e.g. Land Registry, TEE
property database, etc.), ensuring maximum productivity and free choice of tools, while minimizing data entry
time.
Thesis.net Property Management works seamlessly with the products and services offered by the Swiss
company DRSdigital, leading European company providing Virtual Data Rooms services for real estate
transactions, as evidenced by the indicative list of customers that follows: Allianz, ARAG, Commerzbank,
Cushman&Wakefield, DaimlerChrysler, Deka Immobilien, Deloitte, Deutsche Bank, Dresdner Bank,
Ericsson, Ernst & Young, Hypo Real Estate Bank, IVG Immobilien, Morgan Stanley, The Carlyle Group,
PricewaterhouseCoopers, Rothschild, Royal Bank of Scotland, Shell, Syngenta, etc.
The representative of DRSdigital in SE Europe (Greece, Cyprus, Turkey, etc.) is CGSoft. This way it ensures
for its clients and for any desired property transaction an optimal, most secure, fast, transparent and
economical due diligence process and increased rates of success.
KEY MODULES Thesis.net Property Management
Property Group Folders: Aggregate monitoring is performed on groups of properties using a tree structure
and all required or supporting documents and permits for such groups (operation, installation, building, etc
permits) showing the history of entries, while timely alerts are automatically generated and sent on the
required renewals before their expiry.
Properties: Full and immediate recording of all the data of each property and its distinct spaces, starting
from the bare basics (code, description, location, actual surface area and surface area based on the
contracts) to a host of specific or not information, such as: situation, way of acquisition, ownership status,
built-surface ratio and how much of the ratio remains, land use and urban status, land register data, legal
audit data, health and safety audit data (where provided for), the existence or not of updated topography
chart, prices (buying, selling, valuation based, commercial, objective, accounting, insurance, recommended
selling price , direct sale price, etc.), liens, legal and actual flaws of the property (e.g. encroachments,
easements, parts under expropriation, protection zones, semi-open areas, illegal building, etc.), comments
on adjoining properties, actions, problems etc.
The application has built-in the latest administrative division of Greece (Kalikratis plan) and its
correspondence to the older (Kapodistrias plan) for the convenience of users.

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Furthermore, for each property the following can be entered: the Actions taken and the Problems faced, its
Owners (and generally those who have proprietary rights on the property), the Managers, all, in any manner
and for any reason, of its distinct Spaces (buildings/floors), the Accounting Office Records (one and/or
more) held on the property, each category of its Drawings/Designs, (including the designs), its Metering
Data (Electricity, Telecommunications, etc. meters), Damages Notices in accordance with the
corresponding insurance type table, the property Income/Expenses, its relevant Public Documents
(contracts, court rulings, administrative acts), as well as private documents (with protocol number) and
finally the draft Notes. At the same time appear Active Contracts for each property, qualifications on
actual or legal defects are entered for each property (e.g. listed, forest area, seashore, archaeological zone,
Natura area, etc.), as well as Safety features that are provided for or exist (emergency exits, security
shutters, provisions for the disabled etc).
Owners/Tenants/Managers/Parties Involved: Full recording of details of all owners, tenants, managers,
and other parties involved (e.g. potential buyers, brokers, etc. for every property, real rights on the property
and the percentage for each of them, and detailed data of applicable agreements (rental, loan, leasing,
gratuitous loan for use, insurance) such as: term, agreed price, charges, frequency, payment day and
method, warranties, clauses and adjustments, types of insurance (relevant tables for the convenience of
users have already been created), to generate reports automatically with forecast financial flows for a given
period per property owner, location, etc., and also to automatically check for their smooth payment, to create
the appropriate alerts in case of non-payment, and of course to generate ratios for the property
(performance, LTV, etc.). Finally, on the basis of the above it is possible to automatically create tax forms
and changes (e.g. form E9 etc.)
Public documents/Internal Documents/Notes: Follow-up is provided on all contracts, administrative or
judicial actions and other legal documents or otherwise associated directly with the property with complete
information on the author, dates and details for each document, changes it brings about (e.g. with regard to
the surface area of the property) and automatic recalculation, etc.; significant support is also provided
through a number of auxiliary tables with complete land registry information, types of documents, etc.
Similarly, there is follow-up for all internal documents and simple notes.
Technical drawings/Designs/Construction elements: Full details of the properties contained in each
property, the drawings and designs; they can also be attached (a common feature of all applications) either
by entering them as files of any format (doc, excel, pdf, jpeg, avi, cad, dwg, etc.) or directly from a scanner,
and their printout if they do not exist in soft copy. It is also possible to run searches by content of file
attachments (e.g. a word in a contract, etc.).
Photographs/Maps The system has built-in automatic and dynamic visualization of properties, including
their topography charts, in maps of the user's choice (Google, Bing, Yahoo), uses information contained in
the relevant background, and its functions (zoom in/out, movement, etc). It also offers the ability to store and
use all forms of photos.

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Income-Expenses (rents, insurance, loan installments, utilities bills, contingencies, etc.): Automatic
creation of entries for future income, expenses per property based on existing contracts, with fields for
anticipated and actual payments, possibility of tracking multiple meters for the same property, connectivity
with other third-party applications (e.g. ERP), entry of each new or contingency amount, automatic alerts for
delays in payments, income-expenses allocation using joint ownership rates, calculation of service charges,
easy automatic creation of E2 forms, etc.
Permits: All details of all manner of permits or certificates are recorded relating to each property and
apparently it is possible to attach relevant documents, photographs, drawings, etc. The information entered
in the Permits form is the number of file, property and/or space to which each permit corresponds, the type of
permit, the surface area it refers to, whether it is active or not, the permit subject, the issuing authority, dates
of issue/expiration, protocol information for both the original application and the permit, the officer
responsible, the agent, comments, etc. Depending on the type of permit, additional data are completed in the
corresponding data tab (e.g. STAKOD, building permit, notice, etc.). Similarly a special data tab entitled
Renewal receives information on renewal, if any (date of application, protocol number, etc.).
Valuations: Data entered in the property Valuations form are file number, property and/or space appraised,
purpose of valuation, the party assigning the valuation and the date of assignment, the valuator and the date
of valuation, valuation methods and scope, cost, date of receipt, check boxes, if the international valuation
standards (IVS) have been followed, as well any steps to follow and of course all the values displayed in
each valuation (e.g. commercial, rental, sale fair value, replacement cost, etc. ).
Technical inspections/Autopsies: All details of all manner of scheduled or unscheduled technical
inspections and autopsies are recorded relating to each property and apparently it is possible to attach
relevant documents, photographs, drawings, etc. Information recorded include the file number, property
and/or space inspected, the purpose of the inspection, the party assigning the inspection and the date of
inspection, the scope and result of inspection, cost, date of receipt, date anticipated re-inspection (if
applicable), as well as any steps to follow and of course detail of all the costs listed in each property
inspection/autopsy.
Types of actions/results, definition of actions: The codes and descriptions of all actions are recorded, as
well as the class and stage to which they belong, the required role users who will have access to the specific
action, a check box as to whether a recorded action should update the relevant field of property stage,
comments, etc. Similarly, the result type form lists the codes and descriptions of all the results as well as
comments. Lastly, Actions/changes definition form is used to record the codes and descriptions of all actions
and their results, and to set the desired changes in the values of specific columns, or information via email to
specific recipients using messages also of a specific subject and content. Of course this form also has a
comments field.
Contacts/Activities/Calendar: The product comes with a built-in module for entering information on all
contacts and their relationships or properties, full information on the assignment and execution of actions per
user, costs involved, follow up, etc., and personal calendar (daily, weekly, etc.) for each user. Lastly

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Thesis.net Property Management, like all Thesis.net products, includes connectivity to IP PBXs and draws
on the opportunities they offer to faster serve users.
Business Alerts: Thesis.net Property Management supports a system of automatic alerts and task
assignments to a particular user group or individual user, which are activated automatically once or
periodically occur when triggered by specific business conditions. The alerts are automatically sent to
selected recipients using electronic messages (emails, SMS) and contain full details of the business
conditions that caused them. This ensures direct and efficient information to appropriate recipients for
business events that can happen and either require additional handling to deal with them, or are adverse
events, and immediate action should be taken to resolve them.
Business Intelligence: Built-in Thesis.net BI searches for, correlates and distributes business intelligence
based solely on business units (e.g. owner, property class, income, etc.). The user starting at a business unit
can be automatically informed for each related concept. This business intelligence tool is fully integrated with
office automation tools and gives the possibility of generating special reports. It supplies the company's
strategy makers and financial managers with critical quantitative data, performance information for each
property and information on the fluctuations of key indicators of the real estate market over time, providing
essential information on the trends of indicators and changes in their behavior.
The application comes with many prints and reports, and of course offers the opportunity to develop new
ones to meet the needs of each company. Such applications include but are not limited to the following:
Anticipated and Actual Income-Expenses per property per month, Vacated properties by area, category,
owner, type, etc. Adjustments of lease, Technical inspection assignments, Budget for the period, Plot data,
Table of approval of the feasibility of actions, Damage entry record, Announcement of Events, Valuations
and/or Technical inspections per property, valuator, file, Geographical display of certain properties
depending on the type, state, category etc, What-if prints of income and expenses estimates depending on
inflation (CPI), etc.

Thesis.net property management eng

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