Time and Attendance Tips
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Efficient tracking of employee time and attendance is crucial for employers, as over 40% of organizations have not automated their timekeeping processes, leading to significant financial waste. Automation can reduce errors, save money, and improve productivity by utilizing various time collection methods and streamlined systems, which should integrate with payroll and HR. An optimal timekeeping system ensures compliance and enhances operational efficiency by providing real-time access and eliminating manual data entry.
Time and Attendance Tips
- 1. iGUIDE Tips for Time & Attendance Efficiencies Keeping track of employee time and attendance is a huge burden for employers. Are they at work? Are they on vacation? Did they clock in on time? Are they taking a long lunch? These are all must-know items, but often difficult to determine. Documenting employee time is important, yet over 40 percent of organizations have not automated their timekeeping process. Despite its importance, most companies don’t realize how much money they waste on sub-optimal timekeeping. According to the American Payroll Association (APA), companies that lack automated timekeeping have up to an 8 percent error rate on their payroll. The APA states the 4 hours and 5 minutes are wasted per employee, per pay period taking long lunches, being tardy and leaving early. EFFICIENCIES AUTOMATION TIPS Perhaps it’s time to automate - where to start? Review the following benefits: Timekeeping is clearly important. Use these tips on your timekeeping quest: Save money Employees no longer take time to complete manual time sheets; time can be approved faster and payroll is done more quickly. These efficiencies translate to saving money. Reduce errors When Seek out a time and attendance system that has the capability to capture time, assignments, projects and expenses regardless of location of the employee or office. Some time collection options include: smart phone apps, biometric identification clocks, outdoor use or “rugged” clocks, proximity readers and magnetic swipe clocks. Also consider the type of connectivity that suits your needs, Ethernet, WiFi, cellular, USB, etc. payroll is automated, the human factor reduces significantly. When there are fewer errors to correct, time and money is saved. Look for a system designed to identify and alert you of potential issues and exceptions. The time and attendance system should integrate with your payroll and HR system in order to minimize exporting and importing and data entry errors. Control costs By quickly Find a system that allows you to maintain employee data in one location. reviewing a time period report, managers can see who is close to overtime pay and rearrange schedules. Eliminate paper Companies spend an average of three cents per time sheet for processing. Multiply this out to see what is saved. Search for a system that ensures compliance with the Affordable Care Act, union rules and other labor laws. Proper time and attendance records are critical for employers. An optimal timekeeping system will: Save time and money Easy scheduling Improved employee productivity Provide anytime, anywhere access Eliminate manual entry errors Enable simple & accurate collection and organization of time