Time management

TIME MANAGEMENT

BY: Ms. Priya Patil

Time Management
“Using the time available to the best
utility in attaining one’s goals”.

Time Management
Time is life, do not waste it
Identify major thieves of time and eject them
Make a realistic list of things to do and act on it
Eliminate unnecessary activities
Memory aids such as diaries and tape recorders are useful
Analyse how time is spent
Never take on more than is necessary, learn to say no
Analyse yourself and operate within your strengths
Get on by being organized
Employ a programme of physical and mental fitness
Manage backlog
Employ a schedule or planner to chart the way ahead
Never cease to become more efficient and effective
Treat each day as your last, maximize it.

TIME MANAGEMENT IS LIFE MANAGEMENT

To realize the value of one year:
Ask the student who has failed his final exam.

To realize the value of one month:
Ask the mother who has given birth to a premature baby.

To realize the value of one week:
Ask the editor of a weekly newspaper.

To realize the value of one day:
Ask the daily wage earner who has 10 kids to feed.

Tasks for Managing Time

• Set Goals
• Prioritize work
• Manage/Utilize time Well
• Work Smartly
• Achieve with more focus

Setting Goals

• Always set

• Specific
• Measurable
• Attainable (achievable)
• Relevant (realistic)
• Time-Bound Goals
• Or simply SMART Goals

Prioritize Work

• Monitor how time is Spent

• More jobs
Less Productivity?
• Less Jobs
More productivity?
• -- Action Plans
• -- To-Do Lists
• -- Effective Scheduling
• -- Activity Logs

Manage Time Well

• Do not get stressed
by a large number
of unimportant jobs.

• Remember to carry out
all necessary tasks

• Tackle the
most important jobs first

Work Smartly…

• Make a SWOT analysis.
• Find out;
Strengths and Weaknesses
• Purpose of the work
• Priorities and deadlines
• Costs
• Resources available
• Measures of success
• How it matters to others

Achieve with More Focus

• Obtain more knowledge
• Organize time well
• Set sharp & clearly set goals
• Work to attain goals
• to work Smart not just to work
hard

Neither Urgent Nor Important Things
That We Do Regularly

Gossiping

Shopping for fun

Internet surfing for fun

Visiting friends and neighbors aimlessly

Taking unnecessary interest in others' personal matters

Making long telephone calls aimlessly.

Tackle Time Wasters
• First, learn to recognize when you’re wasting
time.

• Decide what you need to do and can
realistically do.

• Learn how to say “NO” when you don’t have
time.

• Wasting time is often linked to a lack of self-
discipline

Problems and Solutions for
Proper Time Management
Personal:
 Know priorities of doing things
 Be organized
 Spend some time as leisure time
Psychological:
 Have self discipline
 Believe in team work
 Have a watch on the work entrusted

External:
 Maintain proper relationship with friends and
colleagues
 Never attempt indirect interactions

Social:
 Allot some time to spend with nature, with
parents, to love, to listen, to dream to and to
think

Postponement: Postponement is mainly due to a
lack of interest or pleasantness in work and the
complexity of work.
 Unpleasant tasks
 Complex projects
 Fear of failure
 Lack of interest
 Distraction, lack of focus

Tips for Successful Time
Management
 Doing things with concentration, dedication and
commitment and not in a careless manner.

 Trust others and distribute works to others

 Never think about unnecessary things and never
interfere in others matters

 Postponement of planned events is an avoidable bad
habit

 Hurrying up is to always the best way of doing a
thing faster

 Don’t forget or misplace things

 Use a calendar/ Get organized

Time management

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Time management