Being Productive With Prioritization
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The document outlines the importance of setting priorities to manage time effectively, emphasizing the need to understand goals, assign tasks, and remain flexible. It provides strategies for prioritizing tasks, addressing procrastination, and conducting productive meetings, while also advising on time management techniques. Ultimately, it stresses that planning and organization are crucial for prioritizing effectively and controlling one's schedule.
Being Productive With Prioritization
- 2. The Purpose of Setting Priorities Priorities are about: Making time to attend to important matters Getting tasks done Keeping track of tasks to monitor progress
- 3. Challenges in Setting Priorities Understanding goals & expectations Assign list of all tasks & determine “must-do” items Scope Timeline Relationships – consider involving others in completion of efforts
- 4. Defining Goals “Begin with the end in mind” – Stephen Covey Determine the desired end result Set short-term objectives for achieving goals Adjust objectives as conditions change
- 5. Prioritizing Rank tasks in order of importance Build in-time for the unexpected Leave time for thinking and planning Remain flexible Realize you won’t finish everything
- 6. Prime Time When do you have the most energy? When are there fewest interruptions? When can you schedule private time?
- 7. Procrastination Break a large job down into smaller parts Do the easy parts first Time yourself Punish yourself Reward yourself
- 8. Tips for Productive Meetings Attend only essential meetings Come prepared and participate effectively When you are chairing a meeting Choose a good time Impose a time limit Set a reasonable agenda
- 9. The Art of Priority Management Get to meetings early so you can compose yourself before others arrive. Practice doing just one thing at a time, giving it your full attention. Pause after you finish one task before beginning another. Say “No” and mean it: When the timings just not right When you have other priorities When someone suggests something you’d like to consider
- 10. In Closing Time is one of your most valuable assets Planning and organization are the key to priority management Eliminating time thieves allows you to accomplish essential tasks Control your schedule instead of being controlled by it