Time management 1st approach
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This document discusses time management. It states that time is a fixed resource that cannot be managed, but activities within time can be managed. It identifies three main approaches to time management: 1) Doing the right work by prioritizing important tasks and focusing on the vital 20% that matters most, 2) Getting through work more effectively, and 3) Reducing the amount of work. It provides tips for determining priorities, analyzing tasks, balancing daily tasks, prioritizing work, and avoiding common time stealers like disorganization and procrastination.
Time management 1st approach
- 2. Time&StressManagement Time… is the one resource of which everyone has the same amount. Everyone has just 168 hours per week to spend.
- 3. Time&StressManagement If the work you do doesn’t fit into the time you have, the work is the only thing you can change. And that’s what time management is all about.
- 4. Time&StressManagement What is Time Management? Time management is a misnomer; you can not manage time, as it is not capable of expansion or contraction. It is only possible to manage your activities in that time.
- 5. Time&StressManagement Time Management Approaches Time Management has 3 main approaches: 1. Do the right work. 2. Get through the same amount of work more effectively. 3. Reduce the amount of work.
- 6. Time&StressManagement 1- Do the right work • People should always be asking themselves: What is the best use of my time right now?
- 7. In the 1800’s an Italian economist, Vilfredo Pareto, identified that 80% of the wealth of the country was owned by 20% of the people. In the 1950’s two of the early "quality gurus" Deming and Juran, noticed in their work that 20% of the causes result in 80% of the results. Pareto Law (80/20 Rule) . 1-Do the right workTime&StressManagement
- 8. Time&StressManagement 20% 20% 80% 80% Many Few The 80 / 20 Rule …is best summed up by remembering this image… Causes / Effort Results 1-Do the right work
- 9. Time&StressManagement 20% 80% Many The 80 / 20 Rule Do you focus 80% of your time on the vital 20% of things that really matter? Try to delegate your 80% of effort to other who can perform it better. 1-Do the right work
- 10. Time&StressManagement Determine your priorities • Much of time management is about setting priorities, and identifying those tasks that are important, as distinct from those that are urgent. 1-Do the right work
- 11. Time&StressManagement Determine your priorities Analyzing Tasks • Type A: tasks that are important & Urgent • Type B: tasks that are either important or urgent, but not both • Type C: tasks that are neither important nor urgent, but routine. 1-Do the right work
- 12. Time&StressManagement 1-Do the right work Balancing Daily Tasks
- 13. Time&StressManagement 1-Do the right work Prioritizing Task
- 14. Time&StressManagement Time Quadrants • Crises •Deadline-driven projects, meetings. • Friend gets injured • Preparation • Prevention • Planning • Relationship building •Time wasters • Junk mail • “Escape” activities •Do it all • Interruptions • Some phone calls • Some mail • Popular activities •Doing things for others Urgent Not Urgent Important Not Important I IVIII IIThe Delayer The LooserThe Yes-Person The Prioritizer 1-Do the right work
- 15. Time&StressManagement Time Stealers 1-Do the right work Self-generated Generated by others Disorganization – messy desk Procrastination – putting things later. Inability to say “No” Poor delegation Failure to prioritize. Perfectionism Visitors. Waiting to see people . Meetings Crises. Equipment failure
- 16. Time&StressManagement 11 Mohamed Abu Salem St. Almaza, Cairo, Egypt. Mobile: +202 0122 8959 595 Office: +202 2290 1827 Fax: +202 2414 2215 www.ArcherEgypt.com www.Facebook.com/ArcherEgypt Thank You