Trace school bus training document
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The document is a training manual for configuring and using the Trace School Bus application, detailing steps for initial setup, adding routes, stoppages, and students. It outlines procedures for managing user data, devices, and generating reports for monitoring student transportation. The application aims to enhance safety, operational efficiency, and parent communication through timely notifications.
Trace school bus training document
- 1. Shiksha Infotech Pvt. Ltd Training Document Trace School Bus (www.traceschoolbus.com)
- 2. TRAINING DOCUMENT INTRODUCTION This document will help you for first-time configuration and for adding, deleting and modifying the records for Route, Stoppages, Users, and Devices. FIRST TIME SETUP When we have newly created a school id, then we have to setup everything for the first time. So the steps are as follows: 1. Login using your valid credentials through Login Page. 2. You will land on “Add new Route” page as there are no routes to be shown on home page. 3. Give Route Name and click on the Destination point on the Google Map given on left hand side. 10 Sep 2015 © Shiksha Infotech 2015 Page 2 of 15
- 3. TRAINING DOCUMENT 4. One popup will come, click on “save as Destination” and then save button. Your route will be saved and you will be redirected to “Add Stoppage to a route” page. 5. Now one map is visible with our Source and Destination there. Just click on the map where you want to add stoppages and click on “Save Stoppages”. 10 Sep 2015 © Shiksha Infotech 2015 Page 3 of 15
- 4. TRAINING DOCUMENT 6. One grid will be visible below map. Enter stoppage name, upward and downward time and click save button. (While giving upward and downward time, take care of time validation for next stoppages i.e. your upward time should be less from next stoppage and vice versa.) 7. Now go to Home Page and in the “Select Route” drop down, select the added route name. The corresponding map with stoppages you have created will be visible. 10 Sep 2015 © Shiksha Infotech 2015 Page 4 of 15
- 5. TRAINING DOCUMENT ADDING STUDENTS 8. Now go to STUDENT menu and click on “Add Student”. On add user page, give all the details of users. Enter user name, class, parent number, parent name, upward and downward route and stoppages. Upward and downward route can be different as per the need. SHOW STUDENTS 9. To view users, click on “Show Students”. The list of users will be displayed. You can sort them and search particular record. 10 Sep 2015 © Shiksha Infotech 2015 Page 5 of 15
- 6. TRAINING DOCUMENT 10. Click on “Modify Students” to edit any record and modify records. Click on save and the changes will be reflected in show users list. 11. Click on “Submit” button. The user details are saved and that particular user is added into count of up and down user on home page for that particular route. 10 Sep 2015 © Shiksha Infotech 2015 Page 6 of 15
- 7. TRAINING DOCUMENT ADD AND ALLOCATE DEVICE 12. Now click on “DEVICE” menu and select “Add and Allocate Device”. Give Device details – Driver name, device number, password and route name. SHOW DEVICES 13. Click on “Show device”, the list of devices will be displayed. Searching and sorting can be performed. 10 Sep 2015 © Shiksha Infotech 2015 Page 7 of 15
- 8. TRAINING DOCUMENT 14. If you wish to “Modify device”, click on “Modify device” button and the edit screen will be displayed. You can edit Driver name, change password. But if you wish to change device number, then you have to Release device and again add a new one for that route with different device number. RELEASE DEVICES 15. Click on “Release Device” if you wish to delete any device. In this case, that route will be again visible in allocate device dropdown list as well. 10 Sep 2015 © Shiksha Infotech 2015 Page 8 of 15
- 9. TRAINING DOCUMENT REPORTS 16. We have four different reports that can help filter the data according to our need – Student Route Report, Route Detail Report, Route Device Report and Pickup-drop Timing Report. 17. Student Route Report – Student information can be generated according to their respective classes. Search and sort functionality is there. 18. Route Details Report – we can see stoppage name, upward and downward time of every route configured. Search and sort functionality is there. 10 Sep 2015 © Shiksha Infotech 2015 Page 9 of 15
- 10. TRAINING DOCUMENT 19. Route Device Report – details of devices assigned to every route can be generated. Search and sort functionality is there. 20. Pickup-Drop Timing Report – we can see the pick and drop time of each route date wise. Search and sort functionality is there. 10 Sep 2015 © Shiksha Infotech 2015 Page 10 of 15
- 11. TRAINING DOCUMENT GENERAL USE 1. Login using your valid credentials through Login Page. 2. HOME page will be your landing page. You can select the desired route. TO ADD MORE ROUTES 3. Go to menu bar and click Routes. Select “Add a New Route” and follow steps 3, 4 and 5 to add route and stoppages. 10 Sep 2015 © Shiksha Infotech 2015 Page 11 of 15
- 12. TRAINING DOCUMENT TO DISPLAY STOPPAGES AND ADD MORE ROUTES 4. Go to routes and select “Display Stoppages”. List of all available routes will be displayed. Click on display stoppages. 5. Click on a route and view stoppages of that route. Click on add more stoppage buttons and follow steps 4, 5 and 6 to add new stoppages. 10 Sep 2015 © Shiksha Infotech 2015 Page 12 of 15
- 13. TRAINING DOCUMENT DELETE ROUTE 6. To delete any route, click on Routes and select “Delete Route”. List of all existing routes will be there. Click on delete route button for the route you wish to delete. SETTINGS 7. To change your password, click on settings button and give old, new and confirm new password. Click “Change Password”. 10 Sep 2015 © Shiksha Infotech 2015 Page 13 of 15
- 14. TRAINING DOCUMENT FORGOT PASSWORD ON LOGIN PAGE 8. In case you forgot your password, click on “Forgot Password” button to get your password via SMS on your registered mobile number. 9. Once you click on submit, your password will be sent to your registered mobile number. 10 Sep 2015 © Shiksha Infotech 2015 Page 14 of 15
- 15. TRAINING DOCUMENT 10 Sep 2015 © Shiksha Infotech 2015 Page 15 of 15 CONCLUSION These steps by step description will help you to setup and use our application in a better and easy way. Reports can be generated as per the requirement and can be downloaded as well. Using this application, we can increase security and safety, cut operational cost, improves time management. Customer service and satisfaction is one of the main promotional factors as parents will receive SMS once bus will start from school, about to reach stoppage and pick and drop messages. So this will keep parents updated and tension free.