Translation Memory and Terminology Management
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The document outlines the processes involved in managing translation memory and terminology through various stages, including preparation, translation, verification, formatting, and client review. It emphasizes the role of translation memory and termbase in ensuring consistency and accuracy in translations, as well as the importance of updating these resources after document approval. Various checks and balances are implemented throughout the workflow to maintain quality and manage terminology effectively.
Translation Memory and Terminology Management
- 1. Translation Memory Termbase Legacy Content Reference Materials Company Terms Translation Memory Translation Memory A Database with Source and Target sentence strings or Translation Units. Translation Memory is usually applied at 75% match value or above for reuse and consistency Prepared document1. PREFLIGHT PROCESS The Preflight Process is where the Source Document is reviewed for terms that need further clarification for context for translation. Possible reference information and legacy content can be gathered and added to the Translation Memory and Termbase. Translation Memory Termbase 1 2 2. PREPARATION PROCESS During the Preparation Process, the Source Document is converted to Translation segments and the Translation Memory is applied to automatically find and apply previously translation for client (if content has been translated before). The Termbase can be applied as well, but usually serves as reference material during the Translation Process. Translation File 100% Match 75% - 99% Fuzzy’ Concordance Search Termbase Automatically displays matches 3 3. TRANSLATION PROCESS During the Translation Process, the translator and editor have real-time access to the Translation Memory and Termbase. They also have the ability to do a Concordance Search for parts of a sentence to see if anything has been translated before in that client’s Translation Memory. The Termbase automatically displays all approved terms for each Translation Segment as well as showing additional context, definition, and translation. Termbase Termbase A Termbase is a Glossary of Terms Database with Source and Target terms. The database can include additional information, such as synonyms, acronyms, definitions, notes, context samples and context media. Translation File Termbase 4 Translation Segments In our Translation Software, Source Documents are processed and converted into segmented sentence strings. These strings are what makes up a Translation Memory. 4. VERIFICATION PROCESS During the Verification Process, the software automatically checks for errors and omissions, punctuation issues, inconsistencies, incorrect numerical values, etc. The Termbase can be added to the verification process to ensure that source terms and target terms match the approved terminology in the Termbase 6 6. FORMATTING / TYPESETTING PROCESS The Formatting Process is enabled by our software by having the translation directly exported out to the native file format. This cuts the Formatting or Typesetting Process down by 1/3rd of the time it usually would take to copy and paste translation in place. Our software processes Office, InDesign, HTML and other web based formats. Verification Native File Format 7 7. FORMAT / LINGUISTIC QA OF FINAL OUTPUT The Formatting QA and Linguistic QA process is normally not the process to make any updates. However, in case of updates, the Translation Memory and Termbase can be updated at this stage, provided it is not inconsistent or goes against previously established guidelines. At this stage, the Translation File remains to be the control document for all translation updates. source target Termbase Translation Memory Translation File updates How much work goes into Translation Memory Management and Terminology Management? 8 Translation File Termbase Translation Memory 8. TRANSLATION MEMORY AND TERMBASE UPDATES Upon approval of the final document, the Translation Memory and Termbase are updated. Additional information is added, such as the PO, notes and other identifiable information so that a history of updates is maintained. QA checklist 5. CLIENT REVIEW PROCESS If the client wants to review the translation, this process should take place before the document goes to formatting. Edits to terms and translation strings are checked against the Translation Memory and Termbase for consistency, as well as checked for accuracy. 5 Translation Memory Termbase www.langsolinc.com