Types of technical report
Download as PPTX, PDF5 likes2,233 views
There are several types of technical reports, including proposals, progress reports, and recommendation reports. A proposal aims to convince a customer by defining a problem and proposed solution. It may be solicited in response to an invitation or unsolicited to attract new clients. Progress reports provide updates on ongoing projects, including accomplishments, issues encountered, and future plans. Recommendation reports analyze problems and advise a course of action to persuade the reader. Professional journals are scholarly publications for specific professions. When writing for these journals, authors should choose relevant topics, select an appropriate publication, and follow manuscript guidelines regarding formatting, illustrations, and review processes.
Types of technical report
- 1. TYPES OF TECHNICAL REPORT by: Cherry Claire Allocod
- 2. PROPOSAL • a written offer to solve technical problem in a particular way under a specified plan of management for a certain sum of money • aims to convince a “customer”; a sales tool • defines a problem and the means to solve it • a communication that attempts to sell an idea, concept, pieces of equipment, a complex system or a service
- 3. Characteristics of Proposal: • Technical Proposal - a written offer to solve a technical problem • Management Proposal - a specified plan of management • Cost Proposal - suggest a certain sum of money
- 4. Types of Proposal: • Solicited Proposal - written in response to a direct invitation to bid; sometimes called a “big request”; a “purchase request” or a request for proposal; published in business journals, official government publications or in the newspaper classified ads
- 5. • Unsolicited Proposal - sent to a prospective customer in the hope that the excellence of the idea or plan proposed will result in a contract; sometimes made by a company in the hope that idea or plan is excellent enough to attract a potential client to buy the service or product being offered
- 6. Guidelines in Preparing a Proposal: • Making a preliminary study. • The management proposal explains to the client how crucial activities will be carried out, who will manage the project and suggest a time-table for its completion.
- 7. • The cost proposal gives the detailed breakdown of costs in terms of labor and materials. • The proposal must contain the essential elements of a good study although unlike the research proposal, the sequences of the parts are not fixed.
- 8. PROGRESS REPORT • written for those who need to keep in touch with what is going on • its main objective is to present information about a work done on a particular project during a particular period of time
- 9. • the most important link in overall communications system since it keeps technical activities and their result continually before the management or administrative group
- 10. • an interim report which may serve only to inform the one in charge of the work that satisfactory progress is being made, that the workers are earning their keep • another important function of a progress report is its value as a record for future reference
- 11. Parts of a Progress Report: • most recent plans for the project • new development, what has been accomplished to date, special situations encountered, problems met and other similar information • future plans
- 12. Parts of a Progress Report (from the POV of organization): • Transitional Introduction -this is where you identify the nature and scope of the subject matter of the report, and relate it to the previous one so that the reader can read the present one intelligently; a brief statement of the conclusions reached in the present unit of work and if possible some recommendations are presented
- 13. • Body - contains the detailed account of the current progress; this part must be complete, accurate and clear; the presentation of a mass of data can be presented in tables; and tables should not be allowed to stand alone without comment
- 14. • Conclusion - this is where you tell the reader what to expect the next report to be about and what is its coverage or scope will be; along with this is the estimated time necessary for the completion of the entire project
- 15. RECOMMENDATION REPORT • any report that contains recommendation; • its function is to persuade the reader to take a certain course of action
- 16. Guidelines in Writing a Recommendation Report: • Analyze the problem given to you • Decide upon a proper course of action • Make a forthright recommendation
- 17. Parts of a Recommendation Report: • Statement of the problem • Recommendation and advantage • Conclusion
- 18. In volunteering recommendations, observe the following: • Your recommendation should not be a mere opinion. • Do not give impression that you are trying to “muscle in” on something. Determine precisely what course of action or what decision is best justified by evidence; Instead of saying “it is recommended …”, you could say “better result would evidently be obtained by …”.
- 19. • Prepare a report that will be effectively organized to make clear the logic of your recommendations to the specific reader or readers you expect to have. • Estimate your readers’ probable attitude toward your recommendations. • Finally, prepare a good and clear introduction, state your conclusion and give your basis of proof.
- 20. WRITING FOR PROFESSIONAL JOURNALS
- 21. Professional Journal a scholarly journal addressed to a particular professional audience such as doctors, lawyers, teachers, engineers, or accountants and published by a professional organization
- 22. Guidelines to Follow in Publishing Articles in Professional Journal: • Choosing a subject - read wisely in your field, acquire a good acquaintance among your colleagues, attend meeting of professional societies, use your imagination and be critical are some suggestions to be able to get a good subject for your article
- 23. • Selecting a Journal - begin with where to send it; find out what journals and publish and materials of the kind you will have; analyze the style of the journal (literary style and physical journal) you have chosen ; article should be computerized
- 24. General Suggestions about Manuscript Forms: • Use good paper of standard size (8 1/2 by 11 inches). • Leave a margin of 1 1/4 inches at the left, and 1 inch on the other side of the page. • Type your name and address on the upper right hand corner of the first page.
- 25. • Type the title of the articles about halfway down the first page underneath. Computerized “by” and underneath your name, triple-spaced. The empty space in the top half of the page is a convenience to the editor for making notes. • In the upper right corner of each page after the first page, type the title of the article, followed by the dash and page number. If the title is long, use an abbreviate form of it.
- 26. • Be sure you have put a clear title on every illustration and figures. Instead of putting the illustration into the text, collect them in an envelope at the end of the manuscript. To show where they go in the body of the text, write the figure number and the title on the blank page left in the appropriate place in the text. Finally, add to the collected illustrations, a typed list, on a sheet 8 1/2 by 11, of figure numbers and titles (this sheet should not have a page number).
- 27. • Proofread your manuscripts with painstaking care, particularly tables and graphs. • Mail the manuscript flat. Mark the envelop “Do Not Fold”. Include in the envelope a self-addressed stamped envelope to bring back the manuscript if it is rejected.
- 28. • Resign yourself to a long wait. If your manuscript is rejected, mail it again once. But make sure that the manuscript looks fresh and consider whether any changes should be made in the articles to adapt it to the policies and attitudes of the journal you now have in mind.