Understanding the Tools and Features of Office 365 : DWT Africa 2018
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Michael Noel is an expert on Office 365 tools and features. His document provides an overview of the core pillars in Office 365 including Exchange Online, SharePoint Online, OneDrive for Business, and Skype for Business/Teams. It also examines additional value-added tools such as Yammer, Delve, Forms, PowerApps, and Flow. The document concludes with a discussion of Office 365 licensing plans and a comparison to competitor products.
Understanding the Tools and Features of Office 365 : DWT Africa 2018
- 1. 365; Understanding the Tools and Features of Office 365 MICHAEL NOEL, CCO
- 2. Michael Noel @MichaelTNoel Authored 20 books including the best selling SharePoint, Exchange, and Windows Unleashed series Presented at over 220 events in over 80 countries around the world Microsoft MVP, first awarded in 2007 Partner at Convergent Computing in the San Francisco Bay Area (cco.com)
- 3. Office 365 as a Suite with Core Pillars When purchasing Office 365 licenses, you gain access to the entire stack of Microsoft’s online offerings, which includes the following core pillars: • Exchange Online (EXOL) • SharePoint Online (SPOL) • OneDrive for Business (OD4B) • Skype for Business (S4B) / Teams Office 365 also provides for an increasing number of additional value-added tools
- 4. Exchange Online THE MESSAGING PILLAR IN OFFICE 365
- 5. Overview of Features in Exchange Online 50GB(+) Mailboxes for each user Built-in archiving and records retention options High Availability and Disaster Tolerance built-in The same proven technology used by Microsoft Exchange Server and used and understood by millions of Outlook users for messaging and calendaring but without the back-end server administration overhead
- 6. SharePoint Online THE COLLABORATION AND DOCUMENT MANAGEMENT PILLAR IN OFFICE 365
- 7. Common use case scenario for SharePoint Online Provides for the ability to save and store documents Advanced functionality including: ◦ Document check-in/check-out ◦ Versioning ◦ Multi-authoring Document and Records Management
- 8. Provides the ability to display business information in graphical format Tools include PowerPivot, Excel Services, Power View, etc. Create visuals based on dynamic real- time on-premises data using Business Connectivity Services Business Intelligence
- 9. Skype for Business THE INSTANT MESSAGING AND AUDIO/VIDEO CONFERENCING PILLAR IN OFFICE 365
- 10. The Cloud based version of Microsoft’s On- Premises Tool for Instant Messaging, Video Conferencing, etc. Currently related to ‘traditional’ consumer Skype in name only, though integration exists Skype for Business
- 11. Microsoft Teams Replacing S4B Threaded discussion board for quick communications Frees organizations from some of the slowness of email-based communications Microsoft announced that Teams will replace the online S4B tool soon
- 12. OneDrive for Business THE EXTERNAL AND INTERNAL FILE SHARING PILLAR IN OFFICE 365
- 13. Purpose-built file sharing application Upload and share large files with local and/or remote users OneDrive for Business Features
- 14. Additional Tools EXAMINING THE GROWING NUMBER OF BUILT-IN ADDITIONAL TOOLS IN OFFICE 365
- 15. Enterprise Social provides ‘Facebook for the Enterprise’ capabilities Microsoft acquired ‘Yammer’ to provide for SaaS based Enterprise Social features Included in Office 365 Enterprise or Business Plans Enterprise Social and Yammer
- 16. Personalized Discovery with Delve Delve automatically personalizes content across Office 365 Shows what colleagues are working on and which documents are popular
- 17. Collaboration with Office 365 Groups Office 365 Groups are a combination SharePoint Site, team Calendar, Mailbox, Notebook all with conversation threading Users can self-create Groups for Projects or for specific teams
- 18. Organize Media with Microsoft Stream Evolution of Office 365 Video Videos can be organized into channels and secured Machine learning based content discovery
- 19. Create Surveys and Quizzes with Microsoft Forms Quick and easy form generation tool Create surveys and quizzes for users and graphically display results easily
- 20. Create Custom Apps with PowerApps Design and deploy custom mobile apps for mobile devices Quickly and easily surface custom data sources to build quick and easy apps that can be immediately used
- 21. Create Stunning Presentations with Sway Create next generation presentations that look great from any mobile device Quickly design and then immediately release your presentations to social media platforms
- 22. Automate Activities with Flow Create custom automation workflows that allow you to focus on your work instead of your ‘busy work.’ Automate with built-in templates or create new actions Large list of actions to choose from, and integrates natively with several third party platforms
- 23. Manage Staff Workers with StaffHub StaffHub allows front-line staff workers to manage schedules and provide for access to work resources Useful for retail stores, hotels, restaurants, manufacturing and other service-related industries Available as an app in the iOS/Android stores
- 24. Surface Business Data with PowerBI PowerBI provides for a rich set of data visualization tools that let you better examine data In Preview now – directly integrate a PowerBI dashboard within a SharePoint Online site without code
- 25. Powerful AI with MyAnalytics Uses Back-end Artificial Intelligence to analyze your email habits and suggest changes to help focus Outlook add-in install, also built in to Outlook Web App
- 26. Security and Compliance Center A ‘one-stop shop’ for all security and compliance activities in Office 365 Set DLP Policies, analyze traffic and threats, view security report and perform legal discovery
- 27. Organize Tasks with Microsoft To-Do Designed to replace Wunderlist, which MS acquired Create detailed task lists and set due dates Currently in Preview, must be enabled in the admin center
- 28. Visit roadmap.office.com for the latest roadmap of new features Useful to understand how Office 365 will be updated and what new tools are coming out Office 365 Roadmap
- 29. Licensing and Plans DETERMINING WHICH OFFICE 365 LICENSING PLAN IS RIGHT FOR YOUR ORGANIZATION
- 30. Office 365 Business Essentials Office 365 Business Office 365 Business Premium Price/user/month (USD) $5.00 $8.25 $12.50 Office on up to 5 PCs/Macs Office on up to 5 tablets/phones Online Office Word/Excel/PowerPoint 1TB File Storage Professional Digital Storytelling Tools 50GB Mailbox with Calendaring/Contacts Unlimited Online Meetings with Skype for Business Corporate Social Network Small Business (<300 Users)
- 31. ‘A la carte’ Plans Frontline Plan Enterprise/Govt/Edu Plans Plan Office Pro Plus EXOL – Plan 1 EXOL – Plan 2 SPOL – Plan 1 SPOL – Plan 2 S4B – Plan 1 S4B – Plan 2 OD4B – Plan 1 OD4B – Plan 2 F1 E1 E3 E5 Price/user/month (USD) $12.00 $4.00 $8.00 $5.00 $10.00 $2.00 $5.50 $5.00 $10.00 $5.00 $8.00 $20.00 $35.00 Office Web App (R/W) Office Web App (Read) Full Office Pro Plus Suite Adv. Search, Access/Visio/Excel Services Collaboration in Sites Data Loss Prevention (DLP) Voicemail / Archiving (50GB+) Email / Calendaring Application Sharing / Multiparty / Advanced IM / Online Meetings IM / Presence Enterprise Social External File Sharing Hosted voice with Cloud PBX / PSTN Advanced Security Mgmt/Cust. Lockbox Power BI Pro / MyAnalytics Enterprise Plans
- 32. Comparison of O365 Tools with Competitors = Slack, Jostle, Huddle, Convo = Jive, Chatter, Workplace by Facebook = BlueJeans, Webex, GTM, Hangouts = Box, Dropbox, Google Drive = Documentum, Jira, G Suite, Asana = G Suite, Gmail, Zimbra, Hosted mail = Trello, Asana, Basecamp = Mavenlink, Primavera, Clarizen = Huddle, Zoho = Zinc, Jolt, Zoho, 7Shifts = Jira, Asana, Zoho, Accelo = Appian, Zudy Vinyl = Tableau, QlikView, Spotfire = IFTTT, Zapier = Prezi, Keynote = ERP and CRM Applications * = Google Apps, OpenOffice, HyperOffice
- 33. Demo USING OFFICE 365 TOOLS
- 34. Asante Sana! Questions? Michael Noel CCO.com @MichaelTNoel Facebook.com/michaelnoel Linkedin.com/in/michaeltnoel SharingTheGlobe.com Slideshare.net/michaeltnoel