Unlocking Productivity: Practical AI Skills for Professionals
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Unlock your team's potential with LOKAL's "Practical AI Skills for Professionals" training. This program is designed to empower everyday office workers by integrating AI into daily tasks. Learn to use AI as a "calculator for the brain" to enhance writing, reading, and research capabilities. The course covers crucial "AI Guardrails" for safe usage and teaches the art of effective prompting in ChatGPT. This is your complete toolkit for boosting office productivity with AI, safely and efficiently.
![Sample Prompts
Create an Image
Generate an image of a modern office
workspace with a clean desk, a laptop, a
coffee cup, and soft lighting. The
atmosphere should feel professional yet
cozy.
1
Create a table
Create a table to track team project tasks.
Include columns for Task Name, Assigned
To, Due Date, Status (Not Started, In
Progress, Completed), and Priority (Low,
Medium, High).
2
Manage Documents
Summarize this 10-page report in 5 bullet
points. Focus on key findings,
recommendations, and important numbers.
3
Create an email
Write a professional email to a client
confirming their meeting with us on [date] at
[time]. Keep it polite and to the point. Include
the meeting link and ask if they need anything
before the call.
4](https://image.slidesharecdn.com/revisedbasicaitrainingprogram-250721062336-6350e2d3/85/Unlocking-Productivity-Practical-AI-Skills-for-Professionals-25-320.jpg)
Unlocking Productivity: Practical AI Skills for Professionals
- 1. CJ Masungsong | May 2025
- 2. Workshop Breakdown 01 What we’ll talk about today: Intro to AI 02 AI Guardrails 03 ChatGPT 04 Reading and Writing 05 Researching and Thinking 06 AI Automation
- 3. Empowering Businesses through Innovation LOKAL bridges cutting-edge technology with practical business applications, delivering workflow automation and process efficiency solutions worldwide. We help organizations effectively implement innovative tools for sustainable growth and competitive advantage. AI for Everyday Work Enhances productivity through practical applications Building Your Own AI Bots Enables custom solutions for specific business needs AI for Executives Provides strategic insights for successful transformation Beyond AI, we've trained thousands in digital marketing, sales, leadership, and project management.
- 4. CJ Masungsong Director of Training and Marketing at LOKAL 20 Years as Sales and Marketing Professional 4000+ Digital Marketing Campaigns $500,000+ Monthly Revenue grown across 5 start-ups Advocate of Online Community Building Tabletop RPG Game Master https://ph.linkedin.com/in/cjmasungsong
- 5. Part 1 Intro to AI
- 7. (or how far are we from Skynet) The AI has become its own identity.. AI that can replicate itself. Artificial Super Intelligence (ASI) Artificial General Intelligence (AGI) Current state of A.I. The AI mostly found in literature: Resident Evil Hive Star Wars Droids AI that can train itself. Generative A.I AI that needs to be trained. Narrow Artificial Intelligence Where we are in the AI Journey Where we are 5 - 10 years away in development 10 - 20 years in actual application 10+ years away in development ??? years in actual application
- 8. In LOKAL, we are AI-optimists Just like steam engines brought about cars, factories, and the industrial revolution, we believe AI will bring about a better future. AI will remove.. AI will create.. • Redundant manual labor • Job insecurity in traditional sectors • Skill obsolescence • Workplace inequality • Digital divides • Misinformation spread • Privacy concerns • Social isolation • Mental health challenges • Information overload • Technology addiction • Loss of human connections • Surveillance concerns • Algorithmic bias • Technological vulnerabilities • Policy implementation gaps • Climate change acceleration • Resource depletion • Biodiversity loss • Energy inefficiency • New career opportunities • Human-AI collaborative roles • Upskilling programs • More fulfilling creative work • Inclusive technological access • More reliable information sources • Enhanced data protection • Meaningful digital communities • Well-being monitoring tools • Personalized learning experiences • Balanced tech integration • Enriched human interactions • Transparent governance • Equitable automated systems • Cybersecurity solutions • Responsive public services • Environmental monitoring systems • Sustainable resource management • Conservation technologies • Clean energy optimization Jobs Society Personal Government Earth
- 9. Think of AI as the calculator for the brain Just like how we now use calculators to compute numbers, we look at AI as machines to process complex thinking easily. AI will help you: Write better: It will help you do all the basic writing a. Writing emails, writing long letters Read better: It will help you review and summarize information quickly a. Review documents and understand quickly b. Summarize long text Think better: It will help you test your thinking and expand your thoughts a. Using AI as a thought partner Research deeper: It will help you get the right information faster and better Automate tasks: It will help you automate the same tasks over and over.
- 10. Part 2 Guardrails on Using AI
- 11. Keep Private Information Safe Never Share ● Company financial data ● Employee personal information ● Passwords or access codes Safe to Share ● Public company information ● General work questions ● Common office tasks
- 12. Human Intervention Before Using AI Output ● Check the numbers ● Verify facts ● Review for tone and accuracy ● It does not create original concepts.
- 13. Part 2 ChatGPT
- 14. AI Technologies available in the market are comprehensive environments that provide the infrastructure, tools, and services needed to build, deploy, and manage AI solutions. AWS Sagemaker Microsoft Azure AI Google Cloud AI Platform Hugging Face Claude (Anthropic) GPT-4 (OpenAI) Gemini (Google) Llama 3 (Meta) AI Platform General Models also called “Foundation models” are large-scale AI systems trained on vast datasets that serve as the base intelligence for various applications. GitHub Copilot Canva (AI Design Features) Notion AI Grammarly AI-Enhanced Apps are end-user applications that integrate artificial intelligence to enhance specific functions within existing workflows
- 15. Why ChatGPT Most Widely Used & Recognized ChatGPT is the world’s most popular AI assistant, making it the natural choice for training due to familiarity and widespread adoption. 03 04 Unmatched Accessibility No setup, coding, or specialized knowledge required—anyone can start using it instantly, making AI adoption seamless. Versatile & Scalable From automating tasks to advanced problem-solving, ChatGPT adapts to various industries, skill levels, and training needs. Cutting-Edge & Constantly Evolving As the leading AI model, ChatGPT stays ahead with continuous improvements, ensuring learners train with the best available technology. 01 02
- 16. Logging into ChatGPT Visit https://chat.openai.com On the homepage, click the "Log in" button. You can log in using: ● Your email and password (if you signed up with email). ● Your Google, Microsoft, or Apple account for quick access. You may need to verify your login with a security code sent to your email or phone Once logged in, you’ll be redirected to the chat interface 01 02 03 04 05
- 17. ChatGPT Interface User Profile Mode Selector Chat History Quick Actions Chat Window Voice Input
- 18. Your First Chat New Chat
- 19. Activity: Create an Image Create an image of the Philippines Ask ChatGPT:
- 20. Part 3 Reading and Writing
- 21. Your request Input AI What you get Output PROMPT ● Prompt can be via text or voice. ● It can be accompanied with an image. You are a comedian. Tell me a joke about __________. You are a movie critic. I like the movie ______. Create five recommendations based on this and explain why. Create a joke Generate movie recommendations Basics of a prompt Sample Prompts
- 22. ● Be clear and specific ● Use context when needed ● Define the format ● Set constraints or style preferences ● Ask for revisions Writing Good Instructions ● Don’t ask multiple unrelated questions at once ● Don’t expect the right answer on the first go ● Don’t use overly complex language ● Don’t ignore AI’s limitations DO’s DON’Ts
- 23. Clear and specific (Meeting confirmation, Thursday, 2 PM) Defines the format (Professional email) Includes constraints (Formal and polite) Writing Good Instructions Too vague ("about the meeting", "sound nice") Multiple unrelated requests (Meeting + New project) No format or constraints Good Prompt Bad Prompt 1
- 24. Clear and specific (Sales performance report for this month). Defines format ("One-page summary") Sets constraints ("Keep it professional and concise") Mentions key focus areas (Metrics, trends, challenges) Writing Good Instructions Too vague ("something about sales", "detailed and good") No structure or format given No key focus areas mentioned Good Prompt Bad Prompt 2
- 25. Sample Prompts Create an Image Generate an image of a modern office workspace with a clean desk, a laptop, a coffee cup, and soft lighting. The atmosphere should feel professional yet cozy. 1 Create a table Create a table to track team project tasks. Include columns for Task Name, Assigned To, Due Date, Status (Not Started, In Progress, Completed), and Priority (Low, Medium, High). 2 Manage Documents Summarize this 10-page report in 5 bullet points. Focus on key findings, recommendations, and important numbers. 3 Create an email Write a professional email to a client confirming their meeting with us on [date] at [time]. Keep it polite and to the point. Include the meeting link and ask if they need anything before the call. 4
- 26. Activity: Simple Request Organize these meeting notes into clear bullet points: Team discussed new printer setup, Jane will order supplies, Tom will write the user guide, launch next Monday. Ask ChatGPT: Sample Notes:
- 27. Email Writing Made Easy Sample Prompt AI Output
- 28. Activity: Email Writing ● Write a thank you email to a client who attended your meeting ● Keep it short - just 3-4 lines ● Make it friendly but professional Ask ChatGPT:
- 29. Task Status List Day Time Task Monday 9:00 AM Marketing Updates Wednesday 2:00 PM Project Review Friday 10:00 AM Planning Session Task Due Date Current Status Department files reorganization March 22 Completed Monthly financial report March 25 In Progress New employee orientation March 28 Not Started Yet Organizing Information Weekly Schedule of Team Meetings Prompt Create a weekly schedule table for March team meetings: marketing updates on Mondays at 9 AM, project reviews on Wednesdays at 2 PM, and planning sessions on Fridays at 10 AM. Include columns for day, time, and meeting type. Prompt Create a table to track my tasks for this month. Include three columns: Task Name, Due Date, and Current Status. Please add these tasks: Monthly financial report, due March 25, currently in progress New employee orientation, due March 28, not started yet Department files reorganization, due March 22, already completed Sort them by due date and use a clear, easy-to-read format.
- 30. Activity: Table Creation ● Create a table to track your daily tasks ● Include columns: Task, Due Date, Status ● Add 3 sample tasks to see how it works Ask ChatGPT:
- 31. 3 Helpful Prompts for Working with Documents AI Output Summarizing a Document Sample Prompt
- 32. 3 Helpful Prompts for Working with Documents AI Output Finding Important Details Sample Prompt
- 33. 3 Helpful Prompts for Working with Documents AI Output Making It Easier to Read Sample Prompt
- 34. Activity: Simple Report Template ● Create a basic weekly update template ● Include: Tasks Done, Next Week's Plans, Any Issues ● Keep it to half a page Ask ChatGPT:
- 35. 10 mins break Break Time
- 37. Part 4 Research and Thinking
- 38. Activity: Image Creation Ask ChatGPT: Ask ChatGPT: ● Create a timeline image showing 4 key project milestones ● Example: Project Start → Planning → Implementation → Complete ● Keep it clean and simple
- 39. "Summarize meeting" Voice commands Tips for Clear Voice Input "Summarize the key points from today’s meeting, including decisions made and next steps." 1. Speak in Complete, Structured Sentences "Write an email" “Write a short, polite email to a client confirming their meeting on Friday at 2 PM. Include the meeting link.” 2. Be Specific and Include Key Details "Can you maybe write something for me about a report I need to send?" “Draft a professional email requesting a sales report update from the finance team by Monday.” 3. Use Natural Phrasing but Keep It Concise
- 40. Activity: Voice Commands Think about ______. What would be a good way to solve it? Using voice, ask ChatGPT to:
- 41. Researching with AI When AI relies on its “stock knowledge” there’s usually a “cutoff date” where it does not anything after. But you can also use AI to search by telling it to search IMPORTANT: It’s important to note that AI is always confident of its answers, but it does not mean it’s correct
- 42. Activity: Research I need to create a business proposal about ____. Can you search for similar businesses and provide pros and cons. Using voice or text, ask ChatGPT to:
- 43. 10 mins break Break Time
- 46. Automating Tasks: GPTs Your request Input AI —> “LLM” What you get Output PROMPT ● Prompt can be via text or voice. ● It can be accompanied with an image. Custom GPT - Industry Specific - Personalized - Educational - Creative
- 55. Part 6 Planning and Wrap-Up
- 56. Your AI Action Plan Create Images Make simple Icons and Graphics Create Tables Organize schedules and task lists Read Documents Summarize and extract key points Write Emails Draft and improve professional emails Practice with these tasks Your Next Steps ● Pick tasks to try everyday next week ● Practice safety guidelines ● Share success with your team
- 57. Keep Learning Helpful Resources ● Practice prompts guide ● Safety checklist ● Quick Start Templates Remember ● Start small and simple ● Check your work ● Ask help when needed
- 58. Post-event survey QR code/link Thank You LOKAL Contact Information Email: hello@lkl.ai Website: www.lkl.ai Share Your Feedback