User guide to excel
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This document provides instructions for using Microsoft Excel. It explains how to open Excel, what spreadsheets are used for, how to enter and edit data in cells, common errors like disabled macros and how to fix them, and who to contact for help.
User guide to excel
- 1. Paige Shirley 20/05/2013 1Paige Shirley Task 2 P8
- 2. How to access/open the system!! What you can do with the system!! (What the system is for) How to enter data!! How to change entries!! Common errors and how to put them right!! Who to contact if anything goes wrong!! 20/05/2013 2Paige Shirley Task 2 P8
- 3. How to open or access MS Excel is really easy, but first you need to know if you have the application on you computer, if not then you need to go online and download it or go to your nearest computer store and buy the Microsoft Package and download it using the instructions given to you. If you have it on your computer or it has just finished downloading, click on your start button and tap on your all programs and you will have to find the Microsoft Office folder, after you find it on the list of programs you have you can do anything you want but I’m teaching you Excel, so click on Excel and the program should open in the background. 20/05/2013 3Paige Shirley Task 2 P8
- 4. A spreadsheet, also known as a worksheet, contains rows and columns and is used to record and compare numerical or financial data. Originally, spreadsheets only existed in paper format, but now they are most likely created and maintained through a software program on Microsoft called Excel, that displays the information in rows and columns. Spreadsheets can be used in any area or field that works with numbers and are commonly found in the accounting, financial analysis, and scientific fields. There are many reasons why people use Excel: Accounting Budgeting Billing and sales Reporting Planning Tracking Using calendars 20/05/2013 4Paige Shirley Task 2 P8
- 5. In order to enter data into the spreadsheet, you must first select a cell in which you wish to place the information in and then type the information you want by using the keyboard. By doing this you can enter any kind of data to writing titles to entering formulas such as =SUM(E3:E6). If you are entering formulas such as =SUM(E3:E6) it means that you have decided to add two numbers together. 20/05/2013 5Paige Shirley Task 2 P8
- 6. To edit a cell that already has content, double-click the cell and edit the content. Alternatively, you can click the cell once and press Enter or F2. Once you click on the cell you can then click on the formula bar and type in the data you wish to put in and then press Enter 20/05/2013 6Paige Shirley Task 2 P8
- 7. When you open a spreadsheet that has a macro on the sheet and it doesn’t work it is because the macro is disabled. This means that the macro will not work until you turn it on. A security warning will pop up saying that your macros have been disabled. All you need to do is click the Options button next to the warning, then another pop up will ask you if you wish to enable or disable the macros. Simply click enable macro and press ok. 20/05/2013Paige Shirley Task 2 P8 7
- 8. If anything goes wrong and you h don’t know what to do. You can either call your manager or you can call, text or email the company from whom you brought from, the details are on the package you used to set up your Microsoft Office. The best person to see or call would be the designer of the spread sheet. 20/05/2013Paige Shirley Task 2 P8 8