USING ADVANCED FUNCTIONS AND CONITIONAL FORMATTING EXCEL
- 1. Microsoft Excel 2010 ® Using Advanced Functions and Conditional Formatting
- 2. Objectives Use the IF function Use structured references in formulas Nest the IF function New Perspectives on Microsoft Excel 2010 2
- 3. Relative Cell Addresses A B C 1 4 7 =A1+B1 2 6 3 =A2+B2 3 8 1 =A3+B3 4 5 2 ???? If the formula in cell C1 is copied & pasted in C2 & C3, the following will result
- 4. Objectives Use conditional formatting to highlight duplicate values Summarize data using the COUNTIF, SUMIF, and AVERAGEIF functions New Perspectives on Microsoft Excel 2010 4
- 5. Visual Overview New Perspectives on Microsoft Excel 2010 5
- 6. Working with Logical Functions Logical functions (IF, AND, and OR) determine whether a condition is true or false Conditions use a comparison operator (<, <=, =, <>, >, or >=) to compare two values Combine two or more functions in one formula to create more complex conditions New Perspectives on Microsoft Excel 2010 6
- 7. Inserting Calculated Columns in an Excel Table Entering a formula in one cell of a column automatically copies the formula to all cells in that column To modify the formula in a calculated column: ◦ Edit the formula in any cell in the column ◦ Formulas in all cells in the column are modified To edit only one cell in a calculated column: ◦ Enter a value or a formula that is different from all others in that column New Perspectives on Microsoft Excel 2010 7
- 8. Creating Excel Table Fields Create fields that require the least maintenance Store smallest unit of data possible in a field Apply a text format to fields with numerical text data New Perspectives on Microsoft Excel 2010 8
- 9. Using the IF Function A logical function that evaluates a single condition and results in only one value Returns one value if the condition is true and another value if the condition is false Syntax: New Perspectives on Microsoft Excel 2010 9
- 10. Using the IF Function New Perspectives on Microsoft Excel 2010 10
- 11. Using the IF Function New Perspectives on Microsoft Excel 2010 11
- 12. Using the AND Function A logical function that tests two or more conditions (up to 255) and determines whether all conditions are true Returns the value TRUE if all logical conditions are true and the value FALSE if any or all logical conditions are false Syntax: New Perspectives on Microsoft Excel 2010 12
- 13. Using the AND Function New Perspectives on Microsoft Excel 2010 13
- 14. Using the AND Function New Perspectives on Microsoft Excel 2010 14
- 15. Using the AND Function New Perspectives on Microsoft Excel 2010 15
- 16. Using Structured References to Create Formulas in Excel Tables Replace specific cell or range address with the actual table name or column header ◦Names or headers are simpler to identify than cell addresses A formula that includes a structured reference can be fully qualified or unqualified New Perspectives on Microsoft Excel 2010 16
- 17. Using Structured References to Create Formulas in Excel Tables New Perspectives on Microsoft Excel 2010 17
- 18. Visual Overview New Perspectives on Microsoft Excel 2010 18
- 19. Creating Nested IFs To allow for three or more outcomes One IF function is placed inside another IF function to test an additional condition More than one IF function can be nested New Perspectives on Microsoft Excel 2010 19
- 20. Creating Nested IFs New Perspectives on Microsoft Excel 2010 20
- 21. Creating Nested IFs New Perspectives on Microsoft Excel 2010 21
- 22. Visual Overview New Perspectives on Microsoft Excel 2010 22
- 23. Conditional Formatting New Perspectives on Microsoft Excel 2010 23
- 24. Conditional Formatting Changes a cell’s formatting when its contents match a specified condition Can be used to: ◦ Highlight cells based on their values ◦ Add data bars that graph relative values in a range ◦ Highlight duplicate values in a column of data New Perspectives on Microsoft Excel 2010 24
- 25. New Perspectives on Microsoft Excel 2010 25 Using the Conditional Formatting Rules Manager A conditional formatting rule specifies: ◦Type of condition ◦Type of formatting when that condition occurs ◦Cell or range the formatting is applied to Use Conditional Formatting Rules Manager dialog box to edit existing conditional formatting rules
- 26. Using the Conditional Formatting Rules Manager New Perspectives on Microsoft Excel 2010 26
- 27. Using the Conditional Formatting Rules Manager New Perspectives on Microsoft Excel 2010 27
- 28. Using the Conditional Formatting Rules Manager New Perspectives on Microsoft Excel 2010 28
- 29. Summarizing Data Conditionally Use COUNTIF, SUMIF, and AVERAGEIF functions to calculate a conditional count, sum, or average using only cells that meet a particular condition New Perspectives on Microsoft Excel 2010 29
- 30. Using the COUNTIF Function Calculates the number of cells in a range that match specified criteria Sometimes referred to as a conditional count Syntax: New Perspectives on Microsoft Excel 2010 30
- 31. Using the SUMIF Function Adds values in a range that meet your criteria Also called a conditional sum Syntax: New Perspectives on Microsoft Excel 2010 31
- 32. Using the AVERAGEIF Function New Perspectives on Microsoft Excel 2010 32