Web_Based_Inventory_with_Point_of_Sale_System_PROPOSAL_PRESENTATION_1.pptx.pdf
- 1. WEB-BASED INVENTORY MANAGEMENT W/ POINT OF SALE SYSTEM FOR ALTZIAN BREY’S PHARMACY Thesis Proposal Presented by: Rhonaira Kehyl Alarcon John Marlowe Carascal Arjay Delacruz John Michael Estrellanes Presented to: STI College-Bacoor Date: June 2022
- 2. CHAPTER I Introduction • Project Context • Purpose and Description of the Project • Statement of the Problem • Objectives of the Study • Scope and Limitations • Scope • Limitations
- 3. PROJECT CONTEXT Altzian Brey’s Pharmacy – Kawit Branch • Client: Altzian Brey Incorporation • Business: Brey’s Pharmacy • Branches: Six (6) branches all over Cavite. • Current System: offline Point of Sale system • System Limitations: 1. Accepts customers payment and records sales. 2. Supports creating and modifying product catalog. 3. Using barcode technology. 4. No proper inventory management. • Proposed System: Web-Based Inventory Management System with Point of Sale.
- 4. PURPOSE AND DESCRIPTION OF THE PROJECT • Purpose: Provide an innovative solution to Brey’s pharmacy’s on-going inventory problems by providing a new system. • Description: An online web-based inventory management with point of sale system is proposed to automate parts of inventory management. To provide a platform that oversees inventory, sales, and accounting.
- 5. STATEMENT OF THE PROBLEM 1. The current inventory system is obsolete which results for the inventory level to show no movement at all , which forces the client to do manual inventory. 2. The client’s income sheet is manually written which is prone to lost of data and unnecessary errors. 3. The current cashiering system does not recognize Gcash as payment, which forces the client to do manual recording.
- 6. OBJECTIVES OF THE STUDY • General: To develop a web-based inventory system with point of sale dedicated to Brey’s Pharmacy. • Specific: • To create an inventory module that will show stocks level • To create an accounting module that will generate income sheet reports based on sales report. • To integrate a point of sale system that accepts Gcash as payment.
- 7. SCOPE AND LIMITATIONS • Scope: • The web-based inventory system would be able to: 1. Be accessible online on a desktop environment through a web browser. 2. Generate reports based on inventory changes for one cycle. 3. Provide downloadable reports for offline presentations. 4. Generate alerts for stock control. 5. Show KPIs and other performance metrics.
- 8. SCOPE AND LIMITATIONS • Scope: • The accounting part of this system would be able to: 1. Provide a financial report for income. 2. Record transactions based on invoice rendered through the POS system. • The Point of Sale System (POS) would be able to: 1. Calculate sales with tax and accept cash payment and Gcash payment. 2. Automatically apply changes to inventory for sales tracking.
- 9. SCOPE AND LIMITATIONS • Scope: • The System Administration part of this system would be able to: 1. Track Employee Logs. 2. Add, edit, and archive files related to accounting, POS, and Inventory.
- 10. SCOPE AND LIMITATIONS • Limitations: • The system limitations are as follows: 1. The system can only be modified online. 2. Full experience of the application can only be achieved using a desktop. 3. The system is limited to accepting cash and Gcash payments only. 4. The accounting system would only provide a summary statement based on inventory and sales reports generated over one cycle set by the user. Therefore, it is limited to presenting a financial statement based on inventory and POS data.
- 11. CHAPTER II Review of Related Literature and Studies • Review of Related Literature • Local Literature • Foreign Literature • Review of Related Systems / Studies • Local Systems/Studies • Foreign Systems/Studies • Synthesis
- 12. REVIEW OF RELATED LITERATURE LOCAL LOCAL Retail Businesses – the Researchers’ client is a retail Business. Proper Inventory Management of your Sari-sari Store – It includes keeping a proper storage for products, recording of product details such as expiration dates and count. Manual vs Automated Inventory Management – the advantages of automated over manual inventory management inspired the researchers to propose an online inventory management. Point of Sale (POS) System – The proposed system employed the idea of a traditional cashiering system. Retail Automation - it is based on studies that manual inventory management in retail businesses cannot support the needs of customers. Jynisys Software Company Defines Importance of POS – researchers inspired their supports handling of a variety of functions at sale point. Inventory Control - this help us to have both manual or human efforts and computerized data included in the system. Integrating Inventory and Accounting - inventory movements enables businesses to keep track of Cost of Goods Sold (COGS) and profits, predict time of reordering, and forecasting price change for products. Monitoring and Inventory – the proposed system would be able to monitor stocks movement and suppliers and products data. Sales and Inventory System of Edmar Marketing - It should prevent users from manipulating inventory stocks because every necessary details would be recorded in the system.
- 13. REVIEW OF RELATED LITERATURE LOCAL FOREIGN Linking Sari-sari Stores in Supply Chain – there should be a link between the business and suppliers. Inventory Management System – researchers developed to track products, orders, and delivery. Growsari Application Review – there should be a link between the business and suppliers. Web-Based Applications - web-app instead of offline software is that it does not need to be manually updated by the client, and it can be run on any operating system that has an installed supported web browser. Web-Based Information and Monitoring System of Cagayan de Oro City Academy for International Education - improved system for monitoring was proposed to expand existing information system with an aim to communicate international education. Web-Based Inventory Management System - Because of the wide use of cloud-based applications, web-hosted softwares are often free. That is why most of small businesses today are recommended to use web-based information management systems. Computer-Based Information System - researchers system that supports decision making, coordination, control, analysis, and visualization. Basically it holds the processes that is applied to data to turn it into a useful information for the organization. Automated Inventory - Through automation businesses can save time and labor, and track inventory efficiently. Integrated Sales and Inventory Management System Implemented In Three-Tier Architecture - the proposed system was able to lessen human errors and was efficient and effective in driving profit. Benefits of Automated Inventory – analyze reports from different branches generated on one platform; instead of reordering per product, it can be done by store; for receiving and purchasing notifications can be enabled for upcoming products; and lastly through a automated inventory system, the main branch can manage royalties for other branches.
- 14. REVIEW OF RELATED LITERATURE FOREIGN FOREIGN Processes in Retail Inventory Management – it inspired our system to their study due to their feature of scheduling of purchase process to ensure product availability Batch Tracking - it help researchers to keeping information such as date, purchase price, item description, and location of products acquired on different time. Inventory Visibility – this goal inspired the researchers of this study for an inventory management system is to make products available at the times that it is needed. Inventory KPIs that Drive Sales – researchers help our project using their suggest for KPIs sales of a retail business. Perpetual Inventory and Accounting – this study helps our project for real-time tracking allows businesses to identify products exact location which can result to accurate accounting since cost of goods sold (COGS) and revenue will be recorded in the system simultaneously. On-premise POS vs Cloud POS – It inspire researchers because it also needs a cash drawer to serve as a secure place for cash payments. Must-Have Inventory Management System Features, Requirements & Modules - it inspired our system to their study to feature of due to the advancement of technologies. Barcode Inventory System – it inspire the researchers that using a barcode, stocks can easily be tracked in the inventory system, and changes applied to the inventory can be automated by scanning a barcode to record purchase or return. Return and Refunds for Medicine – due to this study it helps the researchers that customers can easily return products in retail medical supplies shops however returned products cannot be re- distributed or reused due to their outside exposure. SKUs vs UPCs – this researchers inspired to this study for terms that are used interchangeably in a retail setting.
- 15. FOREIGN FOREIGN American Society of Health-System Pharmacists – this study inspired the researchers to implement bar-code based system in their system. Hospital management system – this study helped the researchers to come up with a system that is web-based so it can be advanced and be more authentic. American journal of health-system pharmacy - this study also inspired the researchers to implement bar-code based system in their system. Lightspeed - this study inspired the researchers to implement a personalized hotkeys for faster check out and product look ups. Iridium retail manager software –iridium software gave idea to the researchers to develop a system that is agile so that any client may it be single-user storefronts to national chains are able to use their system. Scantranx – this study helped the researchers to come up with their idea to provide a seamless check out experience for their clients’ customers. Demand seasonality in retail inventory management - this study inspired the researchers to implement an accurate inventory tracker in their system. Hike – hike is also cloud based where the researchers also got their idea to develop a cloud based system. Effects of yield and lead-time uncertainty on retailer- managed and vendor-managed inventory management - this study inspired the researchers to implement an accurate inventory tracker in their system. FTX global’s POS – the researchers got their idea of having a seamless and faster way of check out from FTX global’s POS also. REVIEW OF RELATED STUDIES
- 16. FOREIGN LOCAL Freepos by retail cloud - the researchers came up with an idea to develop a system that has a very intuitive and easy to understand UI, so that any employee of their client wont have a hard time understanding their system. Shopify POS – the researchers’ was inspired by shopify’s POS because of its feature “Smart Inventory management” since it can track inventory, inventory count, low stock reports, and inventory analysis. RunIt System – the researchers aims to provide a system for all platforms, Runit’s System helped them to come up with this goal. Gregorio Grills – Researchers’ cashless payment method is inspired from Gregorio grills’ alternative payment to the customers. CISePOS - the researchers came up with an idea to develop a system that is agile and can be used by any businesses, thanks to CISePOS’ system that gave them this idea. Automated Inventory Management System in Kosher Chemicals – researchers solidified their study “automated inventory management system” because of kosher chemicals’ current system that allows them to evolve from the manual and time consuming process to an automated one. RealTime POS - this study helped the researchers to come up with their idea to provide a seamless check out experience for their clients’ customers. A problem oriented approach to implementing an inventory and Point-of-sale system for company Kcp – the researchers adapted their goal to develop an accurate inventory tracker because of this study. KORONA POS - this study also inspired the researchers to implement bar-code based system in their system. Demand Elasticities of canned tuna at point of sale of a large retail chain in southern Philippines – the researchers’ were inspired to provide a inventory tracker because of this study, to avoid overstocking and understocking. REVIEW OF RELATED STUDIES
- 17. LOCAL LOCAL Retail Pharmacy market structure and performance – researchers based their study in this study as they would also like to research for the background of retail pharmacy and their role in the pharmaceutical supply chain. Divergent technology Philippines – an all around and fully integrated system is what the researchers adapted from divergent technology Philippines’ system. Perceptions of pharmacy students in metro manila towards their preparedness to provide pharmaceutical Care – this study inspired the researchers to be prepared in providing pharmaceutical care. Cahera – Cahera’s feature that the researchers adapted is to develop a POS system that is fully automated to save time and cost, and to also give complete retail solution for every business. Tagrain – the researchers got their cloud-based system idea from this POS system. dealPOS – dealpos is a system that made the researchers pursue a web- based system so it can be accessed anywhere and anytime. Imonggo – this system is another POS system that brought the idea for the researchers to develop a cloud-based system so it can be accessed remotely. Krypton POS retail – krypton POS has a feature that gives effortless inventory tracking to the client. That is the feature that the researchers wants to include in their system, a fully automated inventory tracker. Oasis – the feature of Oasis that the researchers adapted is hearing the clients’ problems to provide a solution using their system. Loyverse – loyverse accommodates cashless payments as one of their payment methods, which is the newest and trendy way to pay in todays era. REVIEW OF RELATED STUDIES
- 18. SYNTHESIS Furthermore, some systems especially those developed and used in foreign countries have advanced features and integration of other information systems such as advanced Accounting, and Supply chain management. These features that cannot be applied to the development of this project but are relevant to improvement of technologies. Despite not being able to adapt to these changes the system remains to be standard and fitting in the clients needs. It is important to understand that every system can provide basic management tools, but the effectiveness and efficiency of the software that would be employed by a certain business depends on the number of the needs or errors in the old system were solved.
- 19. CHAPTER III Research Design and Methodology • Technical Background • Overview of the Current Technologies Used in The System • Calendar of Activities
- 20. TECHNICAL BACKGROUND • Overview of the Current Technologies Used in The System • The company is currently using an offline POS system which is supported by manual recording of other related transactions. Specifically: 1. The system came with desktop, cash box, barcode scanner, and thermal printer to record Sales. 2. Inventory management such as stock replenishment, and returns and refund, carrying cost, freight costs, and obsolescence are also manually recorded by the client using pen and paper. 3. Sales, Cash, and inventory is being reconciled at the end of the day and recorded manually. 4. Gcash payments are recorded separately.
- 21. TECHNICAL BACKGROUND • Calendar of Activities