WeBOC: Unit 1
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This document provides information about the WeBOC (Web Based One Custom) system in Pakistan and procedures for electronic import and export forms. It discusses the roles of importers, exporters, authorized dealers, and customs in submitting, approving, and processing electronic import and export forms through the WeBOC system to facilitate international trade while monitoring foreign exchange flows. Key functions of the WeBOC system that are described include electronic import and export form requests, approvals, payments, cancellations, transfers between banks, and reporting requirements.
WeBOC: Unit 1
- 1. 1 Committed to you Welcome to WeBOC Unit 1
- 2. 2 Committed to you All concerned employees, Branches and Hubs of SMBL shall maintain confidentiality of WeBOC User IDs and Passwords. They shall be responsible for any un-authorized use of their User IDs as per provisions of Chapter XVI-A of the Customs Act, 1969 and rules made there under. Further, for all foreign exchange related purposes, all functions performed in WeBOC through User ID of an Authorized Dealer will be construed to have been performed by the Authorized Dealer itself. CPU Role:Upon receipt of request for addition or deletion of AD branches in WeBOC, CPU will get it signed from Country Trade Head and C.O.O. and forward the same to the Director, Foreign Exchange Operations Department (FEOD), State Bank of Pakistan, Banking Services Corporation (SBP-BSC), Head Office, Karachi Role and Responsibility of WeBOC ID User/ Branch / Hub:
- 3. 3 Committed to you Form-I Automation is incorporated in the Pakistan Custom’s electronic system called Web Based One Custom (WeBOC). The planned system creates linkages among all the concerned stakeholders in Pakistan. It reduces the time consuming manual reporting/ correspondence among the stakeholders. •Import of goods into Pakistan is regulated by the Ministry of Commerce, Government of Pakistan, under the Imports and Exports (Control) Act, 1950 •Applications for remittance against imports into Pakistan should be made on Form 'I' which should be signed by the importer or his authorized agent Electronic Import Form (EIF)
- 4. 4 Committed to you • EIF is a tool used by the government to monitor the source and outflows of foreign remittances and checks the goods that are imported without foreign exchange through the State Bank of Pakistan. Designated branches of the commercial banks are authorized to issue ‘Form-I’ on application by the importers. • Electronic linkage of Custom’s Computerized System (WeBOC) with the commercial banks for the submission and verification of Form ‘I’ is an important initiative of the Pakistan Customs and State Bank of Pakistan. • This initiative will help in prevention of import related frauds and provide direct interface between Customs and the Form ‘I’ issuing banks Electronic filing of Form-I
- 5. 5 Committed to you • In order to import goods into Pakistan, all importers shall be required to submit EIF request through their WeBOC User ID to any Authorized Dealer of their choice in Pakistan. The request for EIF shall be submitted electronically by the importer and the AD shall approve or reject EIF electronically in WeBOC. User Manuals for issuance of EIF through WeBOC for importers and ADs are attached as Annexure-I & Annexure-II respectively. • The Goods Declaration (GD) for import of goods cannot be filed with Pakistan Customs unless the approved EIF has been attached with respective GD. The import payments shall be recorded in EIF module by the concerned AD through Bank Debit Advice (BDA). Electronic filing of Form-I
- 6. 6 Committed to you • Authorized Dealers shall continue to perform CDD/KYC of the importers, being their account holders/customers, as per applicable instructions. The Managers/Proprietor/ Partners/Directors etc. of the concerned company/firm etc. (importer) submitting EIF request, will be held responsible severally and jointly for the import of goods into Pakistan in line with applicable rules and regulations/procedure. • b) Authorized Dealers may refuse to further approve EIF in case of outstanding import bills of an importer. Importer’s Due Diligence /KYC by AD
- 7. 7 Committed to you a) The importer can amend EIF request before it is approved or rejected by the Authorized Dealer. Once Authorized Dealer has approved or rejected EIF, it cannot be amended by the importer. b) Authorized Dealer can amend value, quantity, price, validity etc. of the approved EIF upon request by the importer with appropriate documentary evidence/details to the satisfaction of the Authorized Dealer. Amendment in Electronic Import Form
- 8. 8 Committed to you a) Importer can cancel EIF request before it is approved by the Authorized Dealer. b) Authorized Dealers can cancel approved EIF before submission of Bank Debit Advice (BDA) or attachment with GD. Cancellation of Electronic Import Form
- 9. 9 Committed to you a) If no action is taken by Authorized Dealer on EIF request submitted by the importer within 15 days, it will automatically expire in WeBOC. b) Expiry date of the EIF should commensurate with the related documents i.e. contract/LC. c) In case of advance payments, the expiry date of the EIF must be within four months from the date of advance payment except for cases where approval from SBP has been obtained for extension in period for submission of shipping documents. In this case, SBP approval number and date must be mentioned in ‘Remarks’ column. d) If EIF is not used before the expiry date, it will automatically expire in the system. The expiry date of the EIF may be enhanced by Authorized Dealer upon request by the importer after getting appropriate documentary evidence for the same. Expiry of Electronic Import Form
- 10. 10 Committed to you • Form ‘E’ or the ‘Form of Export’ is a mandatory requirement for all commercial exports from Pakistan. It is a control instrument through which the government monitors the source and inflows of foreign remittances and checks the goods that are exported without foreign exchange through the State Bank of Pakistan. Designated branches of the commercial banks are authorized to issue ‘Form-E’ on application by the exporter. Expiry of Electronic Import Form
- 11. 11 Committed to you • Electronic linkage of Custom’s Computerized System (WeBOC) with the commercial banks for the submission and verification of Form ‘E” is an important initiative of the Pakistan Customs and State Bank of Pakistan. This initiative will help in prevention of export related frauds and provide direct interface between Customs and the Form ‘E’ issuing banks. Exporter’s Due Diligence by Authorized Dealers • Authorized Dealers shall continue to perform Customer Due Diligence (CDD)/Know Your Customer (KYC) of the exporters, being their account holders/customers, as per applicable instructions. The Managers/Proprietor/ Partners/Directors etc. of the concerned company/firm etc. (exporter) submitting EFE request, will be held responsible severally and jointly for repatriation of export proceeds into Pakistan. Electronic filing of Form-E
- 12. 12 Committed to you a) The exporter will submit Form-E request electronically through WeBOC to an A D at a branch of its choice. The AD/branch, as chosen by the exporter, will electronically approve or reject Form-E request . b) After electronic approval of Form-E by the Authorized Dealer, the exporter will attach EFE in WeBOC with Goods Declaration (GD) Form to carry out export of goods for which Form-E has been approved. b) The serial number of EFE for each A D will be generated by WeBOC. Typical format of EFE number will comprise of three components i.e. alpha acronym of Authorized Dealer, calendar year of issuance and system generated serial number. For example, first EFE number for XYZ bank issued in year 2015 will be XYZ-2015-0000000001. At the beginning of each calendar year, serial number for each bank will reset to 0000000001 Issuance of Electronic Form-E
- 13. 13 Committed to you Branch / Hub / TCS Role: • Branch / Hub / TCS will record proceeds realization against each EFE through BCA module in WeBOC. In case of remittance received in advance for goods to be exported from Pakistan, the same may initially be recorded in remarks column of EFE while approving it and after shipment, advance payment details shall be filled in BCA module in WeBOC for each EFE. • Branch / Hub / TCS will forward the shipping documents for EFE certified against advance payment after updating BCA module in WeBOC along with duly endorsed copy of Advance Payment Voucher and EPRC to CPU for onward submission to SBP. • CPU Role: will check the documents, and if in order, will forward the shipping documents along with duly endorsed copies of APV & EPRC to SBP FEOD for necessary updation at their end. Realization against Electronic Form-E
- 14. 14 Committed to you • If payment is being received through an Authorized Dealer other than the one which has approved EFE, the Authorized Dealer which has approved EFE may transfer it to the Authorized Dealer negotiating or collecting export documents through Bank to Bank BCA transfer module in WeBOC, Branch / Hub can process Bank to Bank BCA Transfer upon receipt of written request from exporter and written consent of the Authorized Dealer with whom payment is received. Proper record of EFEs which are transferred as per above shall be maintained by both the Authorized Dealers Branches / Hubs as the case may be. • If found necessary, the Director, FEOD, SBP-BSC, Karachi may also transfer EFE from one Authorized Dealer to another Authorized Dealer through Bank to Bank BCA transfer module in WeBOC. Bank to Bank BCA Transfer
- 15. 15 Committed to you Branch / Hub / TCS Role: In cases where shipping documents are not received by the Branch / Hub within 14 days from the date of shipment, Branch / Hub shall immediately ensure that shipping documents are submitted to it by the exporter. Where a Branch / Hub fails to obtain shipping documents from the exporters within 30 days of shipment, it shall report such cases to area office of FEOD, SBP-BSC, Head Office, Karachi on monthly basis latest by 15 the of each month in the prescribed form (Appendix V-12) Upon receipt of Shipping Documents from Exporter, Branch / Hub will check the same in WeBOC and generate the copy of approved EFE & GD and attach it with documents for SBP reporting purpose after updating the same in Form E register. Branch / Hub will submit the documents to CPU as per procedure laid down in SOP for Trade Finance under Export Section. V-12 Reporting & Submission of Export Documents to Branch / Hub
- 16. 16 Committed to you Amendment in Electronic Form-E a) The exporter can amend EFE before it is approved or rejected by the Authorized Dealer. Once Authorized Dealer has approved or rejected Form-E, it cannot be amended by the exporter. b) Authorized Dealer cannot amend EFE at any stage. Cancellation of Electronic Form-E a) Authorized Dealer can cancel EFE after it is submitted by the exporter. b) Authorized Dealer can also cancel approved EFE before it is attached to GD Form by the exporter. Expiry of Electronic Form-E a) If no action is taken by Authorized Dealer on EFE request submitted by the exporter within 15 days, it will automatically expire in WeBOC. b) If shipment is not effected by the exporter within 45 days from date of approval of EFE by Authorized Dealer, it will automatically expire in WeBOC.
- 17. 17 Committed to you • EIF Request(s) This feature is used after trader has filled an EIF. The banker has the option to Approve or Reject an EIF • Cancel EIF This feature enables the bank user to cancel an EIF. • View EIF This feature enables the banker to view an EIF. • Edit EIF This feature enables the banker to edit and EIF • Settle EIF This feature is used to settle an EIF after its being approved. • Transfer EIF This feature allows the bank user to transfer an EIF to another bank. • Enter BDA Amount In BDA (Bank Debit Advice) amount, the bank user enters the debit amount. System Features
- 18. 18 Committed to you • View Form-E Request: This feature enables the Bank user of authorized commercial bank to view Form-E request submitted by Exporter in WeBOC system. • Approve / Rejection Form-E request This feature enables the Bank user to approve / reject the Form-E request which generates by the exporter • BCA Realization: This feature provides facility to capture BCA realization details in WeBOC system • BCA Bank to Bank Transfer: This feature enables the Bank user to transfer BCA against Form-E to another Bank branch • Verification of Form-E: This feature provides facility to verify the From-E with reference to Exports Goods declaration document • Expiry of Electronic Form-E If no action is taken by Authorized Dealer on EFE request submitted by the exporter within 15 days, it will automatically expire in WeBOC. System Features