Word Lesson 7A PPT
- 1. Microsoft® Word 2010 Core Skills Microsoft Office Word 2010 Lesson 7: Using Tables Courseware #: 3240
- 2. Microsoft® Word 2010 Core Skills Lesson 7 Objectives • create tables • insert and delete cells, • enter items into tables rows and columns • adjust rows and columns • format tables • merge and split cells • modify table properties © CCI Learning Solutions Inc. 2
- 3. Microsoft® Word 2010 Core Skills Creating Tables A table is an arrangement of text or numbers in rows and columns, similar to a spreadsheet. Tables are useful for organizing information. 3 3
- 4. Microsoft® Word 2010 Core Skills Tables Columns Each horizontal line in a table is called a row Numbered consecutively downward (e.g. 1,2,3) Rows Each vertical line is called a column Listed alphabetically from Individual Cell left to right (e.g. A,B,C,D) The intersection of a row and column is called a cell. Uses the column letter & row number as identification 4 4
- 5. Microsoft® Word 2010 Core Skills Changing the Table • Can change table design overall appearance and layout of table • Single line border appears for entire table by default • Gridlines show on screen as guide only • Use Show/Hide to check content in table • Can apply alignment and formatting to cell contents • Can merge adjacent cells horizontally and vertically • Can rotate text by 90 in cell, or use WordArt • Can move table to any position using Table Selector © CCI Learning Solutions Inc. 5
- 6. Microsoft® Word 2010 Core Skills Creating a Table • There are three ways to create a table in a document: – Use the Insert table dropdown box – Use the Insert table dialog box – Draw the table © CCI Learning Solutions Inc. 6
- 7. Microsoft® Word 2010 Core Skills Inserting a Table •Using the Insert Table is best for simple tables •To insert table with equal column width and row height: – On Insert tab, in Tables group, click Table – You can adjust the column width and row height at any time during or after text entry © CCI Learning Solutions Inc. 7
- 8. Microsoft® Word 2010 Core Skills Inserting a Table • On the drop down table dialog box: • Drag from topmost box in grid to specify number of columns and rows • Word displays number of columns and rows for reference in title area of list • Maximum of 10 columns by 8 rows. © CCI Learning Solutions Inc. 8
- 9. Microsoft® Word 2010 Core Skills Creating Tables • To insert a table, on the Insert tab, in the Table group, click Table • You can modify the structure of a table by using commands on the Table Tools Layout tab on the Ribbon, including: – Inserting or deleting a row or column – Changing the width of columns – Changing the height of rows – Splitting and merging cells 9
- 10. Microsoft® Word 2010 Core Skills Inserting a Table • For a larger table, use Insert Table feature: • The Insert Table dialog box opens © CCI Learning Solutions Inc. 10
- 11. Microsoft® Word 2010 Core Skills Insert Table Dialog Box Table size Enter number of columns and rows. AutoFit Select how you want behavior items entered in cells of table. Remember Select as default for all dimensions new tables. for new tables © CCI Learning Solutions Inc. 11
- 12. Microsoft® Word 2010 Core Skills Table Tools Ribbon Tab • Table Tools tabs show up after creating a table in Word – Design – Layout © CCI Learning Solutions Inc. 12
- 13. Microsoft® Word 2010 Core Skills Learn the Skill ( p. 134) •Create a new Lesson 7 folder in your student MSITA Word Folder •Open a New Document. Save the file as Directory © CCI Learning Solutions Inc. 13
- 14. Microsoft® Word 2010 Core Skills Drawing a Table • To draw: – Table: click at top left corner of table and drag to lower right corner – Horizontal border: click at left of border and drag to end of border – Vertical border: click at top of border and drag to end of border – Diagonal border: drag diagonally from one corner to other corner © CCI Learning Solutions Inc. 14
- 15. Microsoft® Word 2010 Core Skills Drawing a Table • To activate Draw Table feature: – On Insert tab, in – Under Table Tables group, Tools, on Design click Table and tab, in Draw then click Draw Borders group, Table, or click Draw Table © CCI Learning Solutions Inc. 15
- 16. Microsoft® Word 2010 Core Skills Drawing a Table • Start by drawing the outside border for the box • To draw a horizontal border, click at the location where you want the left side of the border to begin & drag across to where the end will be • To draw a vertical border, click at the location where you want the top of the border to begin & drag to where the end will be • To draw a diagonal border, click at the top corner of the cell & drag diagonally to the lower corner © CCI Learning Solutions Inc. 16
- 17. Microsoft® Word 2010 Core Skills Drawing a Table • Use Eraser tool to erase borders in same way as drawing – When active, cursor appears as – Click at beginning of border to erase and drag to where you want to finish erasing border • To turn Draw Table or Eraser tool on or off, click button © CCI Learning Solutions Inc. 17
- 18. Microsoft® Word 2010 Core Skills Learn the Skill (p. 136) •Open a New Document. Save the file as New Client © CCI Learning Solutions Inc. 18
- 19. Microsoft® Word 2010 Core Skills Creating a Quick Table You can create a new table using a feature called Quick Tables • They are pre-designed tables based on commonly used document layouts • Can save own specific formats and layouts to this list © CCI Learning Solutions Inc. 19
- 20. Microsoft® Word 2010 Core Skills Creating a Quick Table • On Insert tab, in Tables group, click Quick Tables © CCI Learning Solutions Inc. 20
- 21. Microsoft® Word 2010 Core Skills Learn the Skill (p. 137) •Open a New Document. Save the file as Calendar © CCI Learning Solutions Inc. 21
Editor's Notes
- #3: Pg 131Briefly introduce which topics will be covered in this lesson so students are aware of the new skills they will learn. Remind students also that all the information is available in the book as a reference so they don’t need to commit anything to memory or take notes.
- #5: Pg 132Objective 2.5The Tables feature is one of the most interesting skills that students want to learn but they often stumble on how to design a table, or how it is structured. For those who may have worked with manual accounting sheets or Excel, this will be a review for them.Use this diagram to go through the basics of how a table is organized. Focus on how a table works, e.g., what rows and columns are. The cell option isn’t as important at this stage along with the note in the book about how columns and rows are “labeled”. You may want to allude to it as a marketing tool for the Expert course. However, the terminology is important to know as it is used throughout the exercises as well as on the Table Tools ribbon.The main point here is to ensure they understand how the table is structured so that when they try creating one, they comprehend what they are asking Word to set up in tabular form.
- #6: Pg 132Objective 2.5This continues some of the basic information to know about tables but you may want to refer to this slide (or page in the book) and then come back or focus on specific points when at that point in the course. This is a quick introduction to the power of using tables to create forms or to align information (time saver from using tabs).
- #8: Pg 133Objective 2.5You may want to set up separate demos for each of the methods available to create a table so students wind up with three tables they can format. Using this and the Insert Table options tends to help students understand what they are doing when they draw a table. For the first two methods, you may want to choose samples where columns of data are needed, even if it is only two or three columns. For example, the demo for this method could be to create a table with three columns and six rows to create a basic itinerary document. Eventually you can have students enter the time in the first column, the destination in the second column, and description in the third.As you have students try this option, watch for those who are still not comfortable with the mouse or have a tendency to let go too quickly. Reassure them that they can use Undo and then try creating a new table from the grid.
- #9: Pg 133Objective 2.5You may want to set up separate demos for each of the methods available to create a table so students wind up with three tables they can format. Using this and the Insert Table options tends to help students understand what they are doing when they draw a table. For the first two methods, you may want to choose samples where columns of data are needed, even if it is only two or three columns. For example, the demo for this method could be to create a table with three columns and six rows to create a basic itinerary document. Eventually you can have students enter the time in the first column, the destination in the second column, and description in the third.As you have students try this option, watch for those who are still not comfortable with the mouse or have a tendency to let go too quickly. Reassure them that they can use Undo and then try creating a new table from the grid.
- #10: Pg 133Objective 2.5You may want to set up separate demos for each of the methods available to create a table so students wind up with three tables they can format. Using this and the Insert Table options tends to help students understand what they are doing when they draw a table. For the first two methods, you may want to choose samples where columns of data are needed, even if it is only two or three columns. For example, the demo for this method could be to create a table with three columns and six rows to create a basic itinerary document. Eventually you can have students enter the time in the first column, the destination in the second column, and description in the third.As you have students try this option, watch for those who are still not comfortable with the mouse or have a tendency to let go too quickly. Reassure them that they can use Undo and then try creating a new table from the grid.
- #11: Pg 134Objective 2.5For this demo, consider an example using a report with numeric data, such as a sales report or a list showing project marks.The benefit of this option is that it gives you even width columns where you can focus on entering the data first and adjust the items later such as long pieces of text, formatting, spacing, etc. This one is especially useful when you have a large report of numbers.
- #12: Pg 134Objective 2.5For this demo, consider an example using a report with numeric data, such as a sales report or a list showing project marks.The benefit of this option is that it gives you even width columns where you can focus on entering the data first and adjust the items later such as long pieces of text, formatting, spacing, etc. This one is especially useful when you have a large report of numbers.
- #13: Pg 132Objective 2.5As you go through the demo, draw the students’ attention to the Table Tools ribbon that appears where the cursor is in a table. At this point, you may want to introduce the ribbon and the multitude of enhancements that can be applied to a table.
- #15: Pg 134-135Objective 2.5Point out the visual clues that appear when students use this feature to draw the table. For instance, the pencil to draw items, the crosshair that indicates they are in the draw mode, etc.There should be some reassurance with the pencil tool as you relate it to drawing on a piece of paper – the difference being that the paper displays on the screen instead of the desk.Have them draw a number of borders for the table so they can see how they can design a form on their own. Once the table is drawn, they will focus on entering the text and then make adjustments as needed.Indicate that this feature can be used anything with a table, regardless of how it was created, to draw more or erase unnecessary borders.
- #16: Pg 134Objective 2.5For this demo, consider an example using a report with numeric data, such as a sales report or a list showing project marks.The benefit of this option is that it gives you even width columns where you can focus on entering the data first and adjust the items later such as long pieces of text, formatting, spacing, etc. This one is especially useful when you have a large report of numbers.
- #17: Pg 134Objective 2.5For this demo, consider an example using a report with numeric data, such as a sales report or a list showing project marks.The benefit of this option is that it gives you even width columns where you can focus on entering the data first and adjust the items later such as long pieces of text, formatting, spacing, etc. This one is especially useful when you have a large report of numbers.
- #18: Pg 135Objective 2.5Combine this with the previous slide to show students how they can easily manipulate or adjust the cells in the table. As noted, this can be used at any time to adjust any cell in an existing table.Be sure to point out the visual clue of the brush eraser.
- #20: Pg 136-137Objective 2.5If you do not have any Quick Table options, you will need to install the Building Blocks template again.Using one of your demos, have students try applying a quick table style, using the Live Preview option to help decide which style would be appropriate. You may need to provide examples of when you might use certain styles. For instance, indicate that the first row tends to contain the column headings and most users want to emphasize that row. The same can apply for the labels in the first column, especially with some financial tables.This assumes you know you want a specific formatting for the table you plan to create quickly.
- #21: Pg 136-137Objective 2.5If you do not have any Quick Table options, you will need to install the Building Blocks template again.Using one of your demos, have students try applying a quick table style, using the Live Preview option to help decide which style would be appropriate. You may need to provide examples of when you might use certain styles. For instance, indicate that the first row tends to contain the column headings and most users want to emphasize that row. The same can apply for the labels in the first column, especially with some financial tables.This assumes you know you want a specific formatting for the table you plan to create quickly.