Word Lesson 7B PPT
- 1. Microsoft® Word 2010 Core Skills Microsoft Office Word 2010 Lesson 7: Using Tables Courseware #: 3240
- 2. Microsoft® Word 2010 Core Skills Lesson 7 Objectives • create tables • insert and delete cells, • enter items into tables rows and columns • adjust rows and columns • format tables • merge and split cells • modify table properties © CCI Learning Solutions Inc. 2
- 3. Microsoft® Word 2010 Core Skills Working with Text • You can move within a table by: • Pressing to add more lines of text in the same cell – This will increase the row height • Using the arrow keys to move through the text in the cell • Using to move forward to the next cell • Using + to move backward to the previous cell © CCI Learning Solutions Inc. 3
- 4. Microsoft® Word 2010 Core Skills Working with Text • To insert tab or indent, press + • To create new rows at the bottom of the table, in last cell in last column, press • Once text has been entered into a table, you can format it in a similar manner to regular text. – You must select the text before making any changes – Wait until all text has been entered to decide what should be changed © CCI Learning Solutions Inc. 4
- 5. Microsoft® Word 2010 Core Skills Learn the Skill ( p. 138) •Re-open your Directory file. © CCI Learning Solutions Inc. 5
- 6. Microsoft® Word 2010 Core Skills Selecting Items in the Table To make changes in the table, you need to select the item. There are some fast methods of selecting items in a table: Entire column Click at top of column Entire row Click in selection bar for row Multiple Drag across columns or rows columns or rows © CCI Learning Solutions Inc. 6
- 7. Microsoft® Word 2010 Core Skills Selecting Items in the Table (continued) One cell Click at lower left of cell Multiple adjacent Drag across cells cells Multiple non- Select first cell, and press Ctrl as you adjacent cells click each subsequent cell Entire table Click Table Selector • Under Table Tools, on Layout tab, in Table group, click Select and then option © CCI Learning Solutions Inc. 7
- 8. Microsoft® Word 2010 Core Skills Adjusting the Width or Height • Under Table Tools, click Layout tab, in Cell Size group, change width or height, or • Drag vertical border left or right to column width, or • Drag horizontal border up or down to desired row height, or • Drag to desired width, or © CCI Learning Solutions Inc. 8
- 9. Microsoft® Word 2010 Core Skills Adjusting the Width or Height • Under Table Tools, on Layout tab, in Table group, click Properties, then click tab to change row height, column width, or cell width, or © CCI Learning Solutions Inc. 9
- 10. Microsoft® Word 2010 Core Skills Adjusting the Width or Height • To distribute width or height of each row evenly, under Table Tools, click Layout tab, in Cell Size group, click Distribute Rows or Distribute Columns © CCI Learning Solutions Inc. 10
- 11. Microsoft® Word 2010 Core Skills Inserting Rows, Columns or Cells • You can easily insert, delete or move rows or columns once you have created a table. – Remember to select the appropriate rows or columns before performing any of these actions • To insert a row or column, position the cursor in a cell where you want to insert the row or column & then: • Under Table Tools, on Layout tab, in Rows & Columns group, click option to insert, or © CCI Learning Solutions Inc. 11
- 12. Microsoft® Word 2010 Core Skills Inserting Rows, Columns or Cells • Under Table Tools, on Layout tab, in Rows & Columns group, click Table Insert Cells Dialog box launcher, click item, or • right-click row or column and then click Insert • To insert new row at bottom of table, in last cell of last row, press © CCI Learning Solutions Inc. 12
- 13. Microsoft® Word 2010 Core Skills Deleting Rows, Columns or Cells • Under Table Tools, on Layout tab, in Rows & Columns group, click Delete, or • right-click row or column and then click Delete Row or Delete Column • If you click to delete cells the following dialog box appears: © CCI Learning Solutions Inc. 13
- 14. Microsoft® Word 2010 Core Skills Merging and Splitting Cells • Table cells can be merged to create a single cell, or a cell can be split into more columns or rows as required. – Particularly useful when creating a title row © CCI Learning Solutions Inc. 14
- 15. Microsoft® Word 2010 Core Skills Merging and Splitting Cells • To merge cells, select the cells to merge and then: – Under Table Tools, on the Layout tab, in the Merge group, click Merge Cells, or – right-click and then click Merge Cells, or – under Table Tools, on Design tab, in Draw Borders group, click Eraser to remove borders © CCI Learning Solutions Inc. 15
- 16. Microsoft® Word 2010 Core Skills Merging and Splitting Cells • To split cells, select cell to split and then: – Under Table Tools, on Layout tab, in Merge group, click Split Cells, or – right-click and then click Split Cells, or – under Table Tools, on Design tab, in Draw Borders group, click Draw Table to add borders to create or split cell © CCI Learning Solutions Inc. 16
- 17. Microsoft® Word 2010 Core Skills Learn the Skill ( p. 141- 143) •Re-open your Directory file. © CCI Learning Solutions Inc. 17
- 18. Microsoft® Word 2010 Core Skills Table Styles • The easiest way to format a table is to use one of the many predesigned formats on the Table Tools Design tab. Options include: – Adding shading to every other row or every other column – Manually formatting text – Changing the color of table lines and cells – Changing the alignment of text in a cell – Adding color to borders 18 18
- 19. Microsoft® Word 2010 Core Skills Using Table Styles • Pre-designed table formats • Under Table Tools, on Design tab, in Table Styles group, click More – This option also includes live preview so you can see the effect of the style on the table © CCI Learning Solutions Inc. 19
- 20. Microsoft® Word 2010 Core Skills Learn the Skill (p. 144) •Re-open your Directory file. © CCI Learning Solutions Inc. 20
Editor's Notes
- #3: Pg 131Briefly introduce which topics will be covered in this lesson so students are aware of the new skills they will learn. Remind students also that all the information is available in the book as a reference so they don’t need to commit anything to memory or take notes.
- #4: Pg 137-138Objective 2.5Reassure students that entering text in a table is similar to entering text in a regular document or one with tabs. The big difference here is that if the text in a cell is long, the text will wrap inside that cell. This is a huge time saver over trying to figure out how to set the tabs so text fits in each column.Ensure your demo includes several long text entries so they can see how to manipulate the text. Also include a long text entry where they can press Enter within that cell to see how it changes the height of the entire row, not just that cell.
- #5: Pg 137-138Objective 2.5Reassure students that entering text in a table is similar to entering text in a regular document or one with tabs. The big difference here is that if the text in a cell is long, the text will wrap inside that cell. This is a huge time saver over trying to figure out how to set the tabs so text fits in each column.Ensure your demo includes several long text entries so they can see how to manipulate the text. Also include a long text entry where they can press Enter within that cell to see how it changes the height of the entire row, not just that cell.
- #7: Pg 139Objective 2.6Go through the different options to select different parts of the table, pointing out the visual clues that appear for specific selections. You can reintroduce the Selection bar at this point for selecting rows rather than trying to see the arrow to select an entire row.For those who may not be totally comfortable with the mouse (or not as confident as they think), introduce the Select command so they can pick a command from there.
- #8: Pg 139Objective 2.6Go through the different options to select different parts of the table, pointing out the visual clues that appear for specific selections. You can reintroduce the Selection bar at this point for selecting rows rather than trying to see the arrow to select an entire row.For those who may not be totally comfortable with the mouse (or not as confident as they think), introduce the Select command so they can pick a command from there.
- #9: Pg 139Objective 2.6At this point, you can begin discussing ways you can modify the table, starting with changing the width or height of columns and rows. Most people will be interested in how to do this the moment they see a line of text that exceeds the column width and starts to wrap in the cell. If you had the student enter a long piece of text in one of your demos, it’s possible that the column width adjusted automatically, likely with the table created with Insert Table. In this case, the column adjusted automatically based on the option to Autofit the contents. However, in most cases, text will wrap within the cell and the user will want to make the column wider to accommodate the text.This is where you reiterate how it’s easier to enter all the text first so you can see which cells have the longest amounts of text, and subsequently, how wide do you want each column to be. Provide examples of when you may want the column to be as wide as possible (e.g., show the full name of the product, show full name), versus allowing the text to wrap onto the next line (e.g., description of item, address).The last point here is a handy tool to have when you have adjusted different columns and then realize they could be the same width. This is much easier than trying to figure out the exact width of each, or even using the Properties option to set these.
- #10: Pg 139Objective 2.6At this point, you can begin discussing ways you can modify the table, starting with changing the width or height of columns and rows. Most people will be interested in how to do this the moment they see a line of text that exceeds the column width and starts to wrap in the cell. If you had the student enter a long piece of text in one of your demos, it’s possible that the column width adjusted automatically, likely with the table created with Insert Table. In this case, the column adjusted automatically based on the option to Autofit the contents. However, in most cases, text will wrap within the cell and the user will want to make the column wider to accommodate the text.This is where you reiterate how it’s easier to enter all the text first so you can see which cells have the longest amounts of text, and subsequently, how wide do you want each column to be. Provide examples of when you may want the column to be as wide as possible (e.g., show the full name of the product, show full name), versus allowing the text to wrap onto the next line (e.g., description of item, address).The last point here is a handy tool to have when you have adjusted different columns and then realize they could be the same width. This is much easier than trying to figure out the exact width of each, or even using the Properties option to set these.
- #11: Pg 139Objective 2.6At this point, you can begin discussing ways you can modify the table, starting with changing the width or height of columns and rows. Most people will be interested in how to do this the moment they see a line of text that exceeds the column width and starts to wrap in the cell. If you had the student enter a long piece of text in one of your demos, it’s possible that the column width adjusted automatically, likely with the table created with Insert Table. In this case, the column adjusted automatically based on the option to Autofit the contents. However, in most cases, text will wrap within the cell and the user will want to make the column wider to accommodate the text.This is where you reiterate how it’s easier to enter all the text first so you can see which cells have the longest amounts of text, and subsequently, how wide do you want each column to be. Provide examples of when you may want the column to be as wide as possible (e.g., show the full name of the product, show full name), versus allowing the text to wrap onto the next line (e.g., description of item, address).The last point here is a handy tool to have when you have adjusted different columns and then realize they could be the same width. This is much easier than trying to figure out the exact width of each, or even using the Properties option to set these.
- #12: Pg 140Objective 2.6Give examples of when you may need to insert one or more columns or rows, e.g., more employees in the directory than you originally set up, need a row between two rows to add space in the form, etc.It is easier to use the options in the Rows & Columns group as the buttons are logically organized. Regardless of which method they use, remind students they will need to position the cursor where the new row or column is to be inserted and then make the appropriate choice from the ribbon or dialog box.The last point is a handy tool when you are entering lots of data and find you need more rows.
- #13: Pg 140Objective 2.6Give examples of when you may need to insert one or more columns or rows, e.g., more employees in the directory than you originally set up, need a row between two rows to add space in the form, etc.It is easier to use the options in the Rows & Columns group as the buttons are logically organized. Regardless of which method they use, remind students they will need to position the cursor where the new row or column is to be inserted and then make the appropriate choice from the ribbon or dialog box.The last point is a handy tool when you are entering lots of data and find you need more rows.
- #14: Pg 140-141Objective 2.6As with inserting, provide examples for why you might want to delete a row or column, e.g., data is no longer needed, you have too many rows or columns, etc.And just like inserting a row or column, they still need to position the cursor prior to activating the method to delete the row or column.
- #15: Pg 141Objective 2.6Students may already have an idea of how this works from when they used the Draw Table feature. This is another method to achieve the same task. You can refer them back to the Draw Table feature to use the Eraser tool to merge cells, or Draw Table to split cells.
- #16: Pg 141Objective 2.6Students may already have an idea of how this works from when they used the Draw Table feature. This is another method to achieve the same task. You can refer them back to the Draw Table feature to use the Eraser tool to merge cells, or Draw Table to split cells.
- #17: Pg 141Objective 2.6Students may already have an idea of how this works from when they used the Draw Table feature. This is another method to achieve the same task. You can refer them back to the Draw Table feature to use the Eraser tool to merge cells, or Draw Table to split cells.
- #20: Pg 143Objective 2.6This feature in many ways is similar to using Quick Styles for tables; the only difference is that here you are actually applying a style to your existing table, whereas the first option creates a table with this style for you to enter data.Point out how Word enables you to customize the styles, both existing and one you create to match your company standards.