Working with Star Office CALC - R.D.Sivakumar

R.D.SIVAKUMAR, M.Sc.,M.Phil.,M.Tech.,
Assistant Professor of Computer Science &
Assistant Professor and Head, Department of M.Com.(CA),
Ayya Nadar Janaki Ammal College,
Sivakasi – 626 124.
Mobile: 099440-42243
e-mail : sivamsccsit@gmail.com
website: www.rdsivakumar.blogspot.in
WORKING WITH STAROFFICE CALC

WORKING WITH STAROFFICE CALC
StarOffice Calc is a powerful spreadsheet program included in StarOffice.
 It offers all the functions needed for business use, including various financial and
statistical functions, StarOffice Calc database functions and much more.
Creating a worksheet is a process that involves several steps like organizing the data,
entering the data, creating formulae, editing the worksheet, formatting values, labels, and
cells, adding charts if
required, analyzing the data and printing the worksheet.
Let us learn how to create a worksheet using StarOffice Calc.

CREATING YOUR FIRST SPREADSHEET
To work with StarOffice Calc, open StarOffice and click on the File option in the
main menu bar.
 Then click on New→ Spreadsheet.
A new spreadsheet opens up as shown in figure At the top of the window is the Menu bar.
To use a menu, point to it with the mouse cursor and press the left mouse button.
The menu will open displaying a list of options and you can select any option by clicking on it.
 Below the Menu bar is the Main toolbar.
 Below the Main toolbar are the Function bar and the Object bar.
These bars have shortcut icons for frequently done tasks.
 Below these bars is the Formula bar.
This bar is used to display the current cell and its contents.
It also has a few more shortcut icons.

CREATING YOUR FIRST SPREADSHEET
Below the formula bar are the column headings of the worksheet.
Next to it are the row headings. The data area is in the middle of the window. At the extreme
bottom are the Status Bars and Scroll bars.
Before you can create your first worksheet, you have to first collect the data that you want
to include in the worksheet. Suppose you want to create a worksheet containing the details of
marks obtained by students.
 To do this, you can collect details such as ‘Reg.No.’, ‘Name of the student’ and ‘Marks’ of
different subjects, obtained by each student. Then you can enter the data into the worksheet

ENTERING DATA IN THE WORKSHEET
After deciding and collecting the data to be entered in the worksheet, you are now ready to
actually enter the data.
The active cell in which you want to type the data is identified by the cell pointer which
is a rectangular box covering that cell.
To begin with, the cell pointer is always in cell A1
 You can change the position of the cell pointer by clicking the mouse on the concerned cell
or by using the arrow keys on the keyboard.
 The Tab, Home, End, PgUp and PgDown keys on the keyboard also allow you to move
around the worksheet

After selecting the cell, enter the data. If the data entered is a number, the program
recognizes that as a number and allows you to perform calculations on it.
 If the data entered is a word, the program recognizes it as a label and does not permit you
to perform calculations on it.
StarOffice Calc also allows you to enter dates and time in the worksheet.
 This is very useful because you can also perform various calculations using them

For example, you can find the difference between two dates, add a number to a date and
find the new date and so on. You will learn more about this later.
You can enter dates in the worksheet just like you enter numbers and labels.
Place the cursor in the cell where you want to enter the date and type it in as MM/DD/YY.
You can enter the time in the worksheet by typing it as HH:MM:SS.

Listed below are the steps to create the worksheet for the student marks.
Note that the cursor is in Cell A1 to begin with.
In cell A1, type the title as ‘Student Mark Details of 9th Standard’.
Press the down arrow key to move to cell A2.
• In Cell A2, type the heading ‘Reg.No’. Press the right arrow key to move to cell B2.
• In cell B2, type ‘Name’. Move to cell C2.
• In cell C2, type the subject name as ‘English’
• In cell D2, type ‘Tamil’
• In cell E2, type ‘Maths’
• In cell F2, type ‘Science’
• In cell G2, type ‘Total’
• In cell H2, type ‘Average
Blank Screen
The worksheet thus created is shown in figure
The student marks worksheet

SAVING THE WORKSHEET
To save the worksheet created, go to the File menu and select the Save or the Save
As option. A screen appears as shown in figure 6.6
Save As Dialog box
Type in a file name and click on Save. For example, to save the student marks, type
the name Marks in the File name box and click on the Save button. You can also click
on the Save icon on the Standard toolbar.

SAVING THE WORKSHEET
 In order to close the worksheet, go to File menu and select the Close option
CLOSING THE WORKSHEET
OPENINGTHE WORKSHEET
To open a worksheet that has been saved, select the Open option from the file menu.
 A dialog box with a list of files appears on the screen.
Select the file that you want by clicking on it and then click on Open.
 You can also click the Open icon on the Standard toolbar to open an existing file.
To open a worksheet that has been saved, select the Open option from the file menu.
 A dialog box with a list of files appears on the screen.
Select the file that you want by clicking on it and then click on Open.
 You can also click the Open icon on the Standard toolbar to open an existing file.
QUITTING FROM TALLY
The Exit option under the File menu can be used to quit from StarOffice.

LEARN BY SOLVING
After you complete the data entry the worksheet will look be as shown below.
Worksheet of the Student Database
Note that in cells B6 and B7, the complete name is not displayed.
This is because the width of Column B is not enough; StarOffice Calc indicates this with
small red triangles, Later in this chapter, you will learn how to increase the column width.
Save the worksheet as Marks

Working with Star Office CALC - R.D.Sivakumar

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