Write more effective emails
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This document provides tips for writing effective emails like a professional. It recommends (1) including a meaningful subject line and appropriate greeting to provide context, (2) sticking to one idea per short paragraph and using transitions to make the email easy to use, and (3) considering the entire group audience, proofreading carefully, and avoiding insincerity when communicating to use resources wisely.
Write more effective emails
- 2. GENERALLY Provide context Make it easy to use Use resources wisely
- 3. PROVIDE CONTEXT Meaningful subject line • Report • Report you requested • Report on viewership shares • Yesterday’s viewership shares
- 4. PROVIDE CONTEXT Appropriate address Can I send you a my draft of the final paper? Best, Connor Hi! I just looked over your comments. I am available all days directly after our class? THank you! C Names I might go by: Amanda, Mrs. Sturgill, Professor Sturgill, Dr. Sturgill
- 5. PROVIDE CONTEXT If it is a cold e-mail, open with identifying information •I am arranging a meeting for analytics staff. •I am your contact from VeriCorps. •I am helping Maria Hill with the analysis you requested.
- 6. MAKE IT EASY TO USE Stick to the point •Short paragraphs of 1 idea each •Use subheads and transitions as is useful for longer works
- 7. MAKE IT EASY TO USE Prune e-mail chains Re-order to answer questions Did we break last week’s record? •--No, overall we had 12 percent fewer How did we do with 18-21 •--Better. Last week we had 1,500, and this week we have 2,250.
- 8. GROUP MESSAGES • Consider the whole group if you need to provide context • Lurk before you talk – make sure you understand context • Don’t reply to everyone if that is not the best choice
- 9. USE RESOURCES WISELY • Beginning = context; Middle = explanation; End = action and close • Proofread. Carefully. • The campaign factor – if you would want it read in court, don’t say it • Don’t be fake nice.