Writing section English CBSE Class XI & XII

NAME OF THE INSTITUTION
NOTICE
DATE:
H E A D I N G
Content:
Purpose of the Notice
Date, Time of event
Place of the event
Other necessary details
Person to contact
Name & Sign
(Designation)

NAME OF THE INSTITUTION
NOTICE
DATE
H E A D I N G
CONTENT
Purpose of the Notice
Date, Time & Venue (Place) of the event
Other necessary details
Who to contact
Name
(Post/Designation)
In50words

KENDRIYA VIDYALAYA, No2, AFS, CHAKERI, KANPUR
NOTICE
03 Oct. 2019
DRAWING AND PAINTING COMPETITION
ANUPAM
(Head Boy)
Our school is going to conduct a Drawing & Painting
competition on 20th Oct.2019 at 11 AM in the School
Auditorium on the theme ‘Green Earth-Clean Earth’.
Interested students may participate in it by giving their names
to the Drawing Teacher latest by 19th Sept2019. Drawing
sheets will be provided by the school.
Example:

A classified advertisement is a small advertisement that you put in
a newspaper or a magazine, usually because
you want to sell or buy something or to find or offer a job.
A Classified advertisement is written by an employer who is looking for the
services of a person in his organisation or to sell/purchase/rent any property
or for many other purposes.
1. In an advertisement, every word counts. So, it
should begin with a heading in bold or upper case
letters.
2.Do not make full sentences.
3.Manage your words carefully (in 50 words)
4.Always add contact details in the end either in the
form of contact no., email id or both.
5.It should always be in a box.

TYPE OF ADVERTISEMENT PURPOSE
SITUATION VACANT This advertisement is written by an employer
who is looking for the services of a person in his
organisation.
SITUATION WANTED This is written by a job-seeker.
FOR SALE This is written in an attempt to sell property,
assets, office goods, etc.
TO LET This is written by a person looking for tenants for
his/her property.
ACCOMODATION WANTED Written by the ones looking for a place for
accommodation.
MATRIMONIALS This is written while looking for prospective marriage
candidates
MISSING This is written in case any object/person/pet
goes missing giving descriptive details for the
same.

FOR SALE
Flat No. 12, Seva Nagar, Pune. Ground floor with two
bedrooms having attached bathrooms, car parking
available, park facing, best location, friendly
neighbours, 24 hour power and water supply, low
maintenance charges and reasonable price is
available on sale.
For further details, contact: Harish/Harshita
98100XXXXX
E-mail: harshhita@gmail.com
You are Harish/Harshita of 12, Seva Nagar, Pune. You want to sell your
flat as you are shifting to another city for work. Draft a suitable
advertisement in not more than 50 words to be published in The Pune
Times under the classified columns.
Answer:

FOR SALE
Available black Maruti SWIFT Dzire, ZXI, year
2016, self-driven, cautiously used, scratch less
with a stereo and perfectly working air-
conditioner. New tyres, Recreated interior,
good condition. Interested may contact:
Ram /Rajni , 12345679
E-mail: Ramjni@gmail.com
Question: You are Ram/Rajani. Draft a classified advertisement, in not
more than 50 words, to be published in India Times for the sale of a used
motor car giving all the necessary details. You can be contacted at
12345679.
Answer:

Format
(heading) 01 mark
Content 02 marks
Expression 01 mark
Total 04 Marks

WHAT IS A POSTER?
A poster is a very useful means of
making an announcement or appeal,
issuing a notice, advertising a product
or bringing about awareness on any
issue of public interest. A poster
should be visually attractive and
readable from a distance. Posters are
extensively used by NGOs, political
parties, government departments, etc.

□ Mention the theme or the topic

NAME OF ISSUING AUTHORITY
TAGLINE
TITLE/NAME OF THE EVENT (Exhibition, Workshop, etc.)
SPECIAL ATTRACTIONS
ILLUSTRATION (WITH A CAPTION)
WHEN (date and time) AND WHERE
ENTRY FEES (if any) AND OTHER RELEVANT INFORMATION
CONTACT INFORMATION
Put your poster in a BOX.
NO FIXED LAYOUT OR FORMAT

ISSUING AUTHORITY- By whom or by which organisation the
poster is being published.
TAGLINE OF THE EVENT- it has to be in accordance with the
question. A catchy tagline for the occasion. It should be clearly
visible. Thus, it can be bold, underlined or in capitals.
TITLE OF THE EVENT- it should be short and as per the
question.
SPECIAL ATTRACTIONS- This is optional. For example:- Guest
speaker, etc.
ILLUSTRATION- It involves pictorial representation. For eg., a
drop of blood for a blood donation camp.
DATE, TIME AND VENUE- It is very important to mention date,
time and venue of the event. It is a point you cannot risk
forgetting.
CONTACT INFORMATION- In case of any queries, the targeted
audience should have someone to contact to.
OTHER RELEVANT INFORMATION- If there is any other
information mentioned in the question and is supposed to be
there in the poster, it is important you mention it.

Do’s
□ Make sure it fits within one page only.
□ It should be in a box.
□ Use clear and legible expressions including
illustrations, logos & pictures.
□ Bold or underline important information.
DON’Ts
□ No usage of short forms or slangs. It is not
acceptable.
□ Don’t exceed the prescribed word limit.

Title and Name of issuing
authority
01 mark
Content 02 marks
Expression and creativity
(grammatical accuracy,
spellings)
01 mark
Total 04 Marks

The format shall include-
Name of the host (person who is inviting)
Standard expression (E.g., request the pleasure of your
company, solicit your gracious presence)
Purpose of the invitation
Name of the honouree
 Day, date and time of the event- Dates must be written in
letters and you should not use abbreviation.
Name of the place, location with complete address- Enter
the address, the venue of the party or event
RSVP (Respond if it pleases you)- Include an RSVP - this
elegant abbreviation comes from the French phrase
"Répondez, s'il vous plait"; which in English means
"Please respond". An RSVP is essential at parties where
you need to know exactly who will come, so you can
organize things accordingly on the basis of their
convenience.
Telephone or mobile number or address of the host

Name of the host
Standard expression
Purpose of the invitation
Name of the honouree
Day, date and time of the event
Name of the place, location with complete
address
RSVP (Respond if it pleases you)
Telephone or/and mobile number or/and
address of the host

Features of a FORMAL INVITATION are as follows-
The invitation should be written in third person and not in first or
second person.
Simple present tense is used.
A polite and courteous tone should be used.
It is a single sentence presentation.
No signatures required.
Dates must be written in letters and you should not use abbreviation.
However, date of writing must not be mentioned.
It ought to explain why the party or event is being held, "to celebrate..."
or "to honour..."
Length as per CBSE guidelines is limited to 50 words.
It is generally enclosed in a box.
It should answer to the 5Ws:
WHAT- The occasion
WHEN- Date and time
WHERE- Venue
WHO- Name of the host
WHOM- Name of the person being invited

Format of an INFORMAL invitation
SENDER’s ADDRESS- The sender’s address is usually put on the
top right-hand corner of the page.
DATE (In expanded form) - The sender’s address is followed by
the date just below it, i.e. on the right side of the page. This is the
date on which the invitation is being written. It is to be written in
expanded form.
RECEIVER’s ADDRESS
SUBJECT- Then we sum up the purpose of writing the invitation
in one line. This helps the receiver focus on the subject of the
invitation in one glance. It is important to underline the subject.
SALUTATIONS- This is where you greet the person you are
addressing the invitation to.
---------BODY-------
COMPLEMENTARY CLOSURE- Mention the name given in the
question paper. Do not mention your personal details.
DESIGNATION

FEATURES OF AN INFORMAL INVITATION are
as follows-
They are written to friends, relatives and
acquaintances.
They follow the pattern of ordinary personal
letters.
They are written in first/second person.
The style and tone is relaxed and informal.
Different tenses are used as per the demand.
The letter can be elaborative explaining the
details of the event.

INVITATION REPLIES
The features of a reply are as follows -
A formal reply is usually very short. It is brief and to
the point. The quality of a good reply is that it is
always pleasant.
Even while declining the invitation or expressing
inability to attend, one must be polite and courteous.
Formal replies demand a formal tone and treatment.
There is no room for unnecessary details or
superfluous matter in them.
An informal reply or private letter may, however,
express personal feeling or desires in an intimate
style and informal tone.

FORMAL REPLIES
Main characteristics of a FORMAL REPLY
are as follows:
• Acknowledge the invitation.
• Express thanks in third person.
• Mention acceptance/regret.
• Specify the reason for refusal.
• Be brief and specific.
• Be formal in tone and treatment.

INFORMAL REPLIES
Main characteristics of an INFORMAL REPLY
are as follows:
• Acknowledge the invitation in first person.
• Use second person for the sender of
invitation.
• Mention acceptance/regret
• Specify the reason in case of refusal.
• Use warm and simple language.
• Do not exceed the word limit (50 Words)

Question:
You are Faiz/Falak Mazumdar living at 39, Udampur Colony, Shimla. You
decide to hold a dinner party to congratulate your grandparents on their
golden wedding anniversary. Draft a formal invitation in not more than 50
words to all family members to attend a grand dinner at home.
Faiz/ Falak Mazumdar
request the pleasure of your benign presence
at the grand dinner
on the auspicious occasion of the
GOLDEN WEDDING ANNIVERSARY
Of
His/her
Grandparents
At his/her residence
39, Udampur Colony, Shimla
At 8:30 pm
On
18 MARCH, 20XXR.S.V.P.
98100XXXXX
faizmazum@gmail.com

39, Udampur Colony
Shimla
-
01 March, 20XX
-
Dear Uncle/ Aunt/ any other family member
-
On the auspicious occasion of the Golden Wedding
Anniversary of my grandparents, I invite you to the
grand dinner at my residence. The dinner is scheduled
to be on 18 March at 8:30 pm. Kindly confirm your
presence by 15 March.
Thank you
Yours affectionately
OR

Format
(letter format includes)
NAME OF THE INSTITUTION AND
ADDRESS,
RECEIVER’S NAME AND ADDRESS,
DATE & SALUTATION,
SUBJECT,
NAME OF EVENT,
COMPLIMENTARY CLOSE,
SUBSCRIPTION and
WRITER’S NAME WITH DESIGNATION
01 mark
Content 02 marks
Expression O1 mark
Total 04 marks

Writing section English CBSE Class XI & XII

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