X in project

X IN PROJECT
@desmil
National project virtual webinars
AIESEC Indonesia

Agenda
1.Differences & main meanings
2.Timeline
3.Ra + Podio
4.Ma
5.Re
6.XPP
7.Vision of success

Because….
we build platform for young people to
develop themselves and give positive
impact on society by working with
organizations or in projects.
iGCDP

Ad hoc & Project
Project
◦ Based on project needs
(issues)
◦ Multiple stakeholders
(roadshow)
Ad hoc
◦ Taking to account
organizational needs
◦ Full working timeline

National
projects
Local projects
• Giving direct impact for
national issues in country
• Easier to sale for partners
• Stronger Brand Positioning
• MC support
a) Educational support
b) IR
c) Financial sustainability
• Giving direct impact on
specific issues in city
•Environment
•Health and
lifestyle
•Health and
lifestyle
•Economic growth
•Environment
•Cultural
Understanding
•Literary
•Career
development
Product IssuesRelevance

What does it mean?
◦ EP
◦ TN taker
◦ Learning partner
◦ In-kind partner
◦ Info-session
◦ Workshop
◦ Roadshow
◦ Ra
◦ Market research
◦ Cold |Warm call
◦ Ma
◦ GCM
◦ IL
◦ Learning cycle
◦ Re
◦ OPS, IPS
◦ TtT
◦ Break Ma, Break Re
◦ XPP
◦ ICB
◦ TN AN, EP AN
◦ LEAD program
◦ CG
◦ NPS

Timeline
Process |
Time
February March April May June
Ra
Ma
Re -
preparatio
n
Re

2014
Feb Mar Apr May Jun Jul 2014
End of project
Jul 27, 2014
Closing of project
Jul 19, 2014
Big event:
Exhibition and Workshop
“From Trash to Treasure”
Jul 13, 2014
Ramadan starts
Jun 27, 2014
Amazing Race
Jun 20, 2014
Friday,
No-Trash Day
Jun 12, 2014
Opening:
Eco-preneur Website Launch.
UN Environment Day
Jun 5, 2014
Intern Conference
[3-5 June]
Jun 3, 2014
OCP educational
meeting
May 2, 2014
EwA applications
opened
Apr 15, 2014
OCP educational
meeting
Apr 2, 2014
TN ID Raise in
myaiesec.net
Mar 31, 2014
OCP webinars [9 March]
Mar 9, 2014
Jun 2, 2014 - Jul 29, 2014 Realization
May 1, 2014 - May 31, 2014 EP preparation
Apr 1, 2014 - May 15, 2014 Matching
Mar 1, 2014 - Mar 31, 2014 Raising
Feb 1, 2014 - Feb 28, 2014
Project team selection &
education

2014
Week 1 2 3 4 5 6 7 8 9 2014
End of project
Jul 27, 2014
Farewell party
Jul 20, 2014
Closing of project
(evaluation, certification)
Jul 19, 2014
Big event:
Exhibition and Workshop
“From Trash to Treasure”
Jul 13, 2014
Friday,
No-Trash Day
Jul 10, 2014
Friday,
No-Trash Day
Jul 3, 2014
Ramadan starts
Jun 27, 2014
Friday,
No-Trash Day
Jun 26, 2014
Amazing Race
Jun 20, 2014
Friday,
No-Trash Day
Jun 19, 2014
Friday,
No-Trash Day
Jun 12, 2014
Learning partner
event
Jun 10, 2014
Team building
Jun 8, 2014
LC welcome
gathering
Jun 7, 2014
Opening:
Eco-preneur Website Launch.
UN Environment Day
Jun 5, 2014
Airport pick up
Jun 3, 2014
Intern Conference
[3-5 June]
Jun 3, 2014
Jul 21, 2014 - Jul 27, 2014 8th cultural week
Jul 14, 2014 - Jul 20, 2014 7th week realization
Jul 7, 2014 - Jul 13, 2014 6th week realization
Jun 30, 2014 - Jul 6, 2014 5th week realization
Jun 23, 2014 - Jun 29, 2014 4th week realization
Jun 16, 2014 - Jun 22, 2014 3rd week realization
Jun 9, 2014 - Jun 15, 2014 2nd week realization
Jun 9, 2014 - Jul 18, 2014
School roadshow
“Time to reduce trash”
[9 June -18 July]
Jun 2, 2014 - Jun 8, 2014 1st week realization

2014
Feb Mar Apr May Jun Jul 2014
End of project
Jul 27, 2014
Closing of project
Jul 19, 2014
Healthy food festival
Jul 12, 2014
Ramadan starts
Jun 27, 2014
Competition:
“Run for Life”
Jun 22, 2014
Workshops
[11&17 June, 2 July]
Jun 11, 2014
Intern Conference
[3-5 June]
Jun 3, 2014
Opening Event: “24 Hours
Without Smoking”
May 31, 2014
OCP educational
meeting
May 2, 2014
EwA applications
opened
Apr 15, 2014
OCP educational
meeting
Apr 2, 2014
TN ID Raise in
myaiesec.net
Mar 31, 2014
OCP webinars[9 March]
Mar 9, 2014
Jun 2, 2014 - Jul 29, 2014 Realization
May 1, 2014 - May 31, 2014 EP preparation
Apr 1, 2014 - May 15, 2014 Matching
Mar 1, 2014 - Mar 31, 2014 Raising
Feb 1, 2014 - Feb 28, 2014
Project team selection &
education

2014
Week 1 2 3 4 5 6 7 8 9 10 2014
End of project
Jul 27, 2014
Farewell party
Jul 20, 2014
Closing of project
(evaluation, certification)
Jul 19, 2014
Healthy food festival
Jul 12, 2014
School Workshop Eat
“Healthy Food in Daily Life”
Jul 2, 2014
Ramadan starts
Jun 27, 2014
Competition:
“Run for Life”
Jun 22, 2014
School Workshop:
“Healthy by Exercising”
Jun 17, 2014
Learning partner
event
Jun 13, 2014
School Workshop: “Living
Without Tobacco”
Jun 11, 2014
Team building
Jun 8, 2014
LC welcome
gathering
Jun 7, 2014
Airport pick up
Jun 3, 2014
Intern Conference
[3-5 June]
Jun 3, 2014
Opening Event: “24 Hours
Without Smoking”
May 31, 2014
Jul 20, 2014 - Jul 27, 2014 Cultural week [8th week]
Jun 30, 2014 - Jul 19, 2014
Healthy food weeks
[5th -7th week]
Jun 16, 2014 - Jun 29, 2014
Exercising weeks
[3rd -4th week]
Jun 9, 2014 - Jul 18, 2014
School roadshow
[9th June -18th July]
Jun 2, 2014 - Jun 15, 2014
Against smoking weeks
[1st -2nd week]

Selection process of internsInterns
FORMING THE
JOB DESCRIPTION
INTERVIEW
ANNOUNCEMENT
AND DOCUMENT
SUBMISSION
MATCHED
PREPARATION
PROCESS BEFORE
REALIZED

Personal Development
OPS Webinar IPS
Project
(TN taker)
meeting
TtT LEAD
Evaluation
min 2 times
(middle, final)
Recognition
Interns

RA
MARKET RESEARCH
Submission in Podio, Sales tracker

To put TN available you need:
◦ Podio, LCOE tracker
◦ Social impact model (done)
◦ Project timeline (done)
◦ EP timeline
◦ MOU with learning partner

Remember
◦ It takes 2 days to review TN request, 1 day to
follow up review
◦ TN won`t available if Re is less than in 1, 5 months
◦DDL to put TNs on available 31st March

[RA] OCP needs to:
◦ Check if your OC has concrete list of potential partners
◦ Ensure daily activity in sales (calls, meetings)
◦ Insure backward planning (how many contacts, calls, meetings do I need to have 1
partner)
◦ Always have “Plan B”
◦ Track into details
◦ Ensure that first time OC has person to call with, with whom to go to the meeting
◦ Ensure coordination and involvement of other OCs to help with calls and arranging
meetings if needed

Problems that can influence Ma
• Tracking
• Lack of peopleHR
• Spamming, wrong message
• One way of promotion
• Not enough promotion
• Understanding of timeline
• Tapping wrong countries
Education,
knowledge
(wrong process)
• Role of Ma
• AP collaboration
Clarity of WHY

Problems that can influence Ma
•Not established
•No communication
•No enough HR to handle
LC - LC
cooperation

Management of TNs
(HR tracking)

[MA] OCP needs to:
◦ Ensure focus on right countries
◦ Ensure not spamming
◦ Ensure fast respond from our side
◦ Check amount of mails, promotion organized
◦ Ensure safety and legality of the process (indemnity form, AN, IL etc)
◦ Ensure EP LEAD and Minimum Quality promise implementation
◦ Ensure coordination and involvement of other OCs to help for promotion or interviews if
needed

Co-delivery and showcasing
1. Review Min Quality promise
1. Use EP wiki
1. National Showcasing strategy https://podio.com/
webforms/6632149/
514771
http://www.myaiesec.net/c
ontent/viewfile.do?contenti
d=10282832
http://www.myaiesec.net/conte
nt/viewwiki.do?contentid=10288
851
http://culture-
shock.me/
#indonesiacalling
#StartFromYou

Remember
Any changes of timeline, JD needs to have
written proof and clearly communicated to
EPs
Communication is always a

[RE] OCP needs to:
◦ Organize weekly evaluation meetings with OC + EPs
◦ Ask feedback from EPs
◦ Ensure strong communication between different stakeholders
◦ Timeline coordination
◦ Ensure EP LEAD and Minimum Quality promise implementation
◦ Ensure safety and legality of the process (always ask or write all outputs of meetings,
agreements, to have written proof of agreed things)
◦ Ensure coordination and involvement of other OCs to help for event execution and EP
management (trips, excursions, meetings, working timeline)

Main points
◦6 weeks
◦More than 25 hours per week
◦EPs under 30 years old
◦EP AN, TN AN

Main points
◦ Ensure all the participants register at their home country embassy or consulate.
◦ Have the contact details of the participant at least ten (10) days before he/she arrives
◦ Ensure all the participants of AIESEC activities hosted in own entity to agree on the
responsibility and liability condition of AIESEC Hosting Entity in written proof (e.g.
Indemnity form)
◦ The EP is picked up by a representative of AIESEC. The Host entity will state in the TN
form where the EP will be picked up/options on where will the EP be picked up. Before
realisation the Host entity has provided written information to the EP on any domestic
transportation required to arrive at this point of pickup
◦ The Host entity has offered in written format information on how to depart from the
country two weeks before the end of the internship.

Main points
◦ The Job Description executed by the EP has to correspond with the Job Description of
the TN form.
◦ The host entity has provided EP or ensured EP knows individual responsibility and goals
in a written format latest one week after the start of the internship, and the EP
acknowledges to have received, understood and accepted it.
◦ The EP has a valid insurance policy to cover basic medical costs for the duration of the
exchange.
◦ The accommodation standard, conditions and costs during the internship correspond
to the information provided on the TN form. AIESEC arranges this accommodation for
the EP.

VISION OF SUCCESS
Fill at the end of project your results

Social Impact
Model
Analyze
current reality
of Indonesia
How we measure
whether we
succeed or not
How we will measure our strategies
Clear outcome we want to
see after project
Description of how the
project works
 Connection of
activities with mission
 Groups involved
 Evaluation
 Costs and Revenues
What should we do, our
strategies
 Short-term results
 Measures the capacity to
implement the plan
 Shows the progress of
activities
1
7
4
2
5
3
7

Social Problem Definition
Constant growing waste pollution in the country
Caused by:
◦ Organic waste
◦ Plastic
◦ Paper
from households
Environment

Vision of success*
Target Participants and Engagement in ONE Local Committee during 2014:
◦ 1 130 youth engaged:
a) 8: OC | OCP | Coo | VP
b) 15 international students (Ra 20, Ma 17, Re 15 -> 85% Ma rate, 90% Re rate) + 60 NPS score
c) 15 buddies
d) 12 host families (with consideration that some HF will take several EPs)
e) 900 students (there is a group of 5 interns going to 5 schools: each day one school, and
having two classes at each school)
f) 30 participants for competition “Amazing Race ” participants (with engagement of partners)
g) 150 participants for “From Trash to Treasure”
◦ 5 Partners (NGOs, Comminutes, Institutions, Companies)
◦ 10 Media Partners
* will be measured by submitted yearly report after project realization and Podio data analyzes

Target Participants and Engagement in One City during 2014 - 2018:
2014 2015 2016 2017 2018
Schools & Uni (group
of 5 interns going to 5
schools in a week)
15 20 30 40 50
OC | OCP | Coo |
VP
5| 1| 1| 1 5 | 1| 1| 1 6| 1| 1| 1 8| 1| 1| 1 10| 1| 1| 1
International
Students
15 20 30 40 50
Buddies 15 20 30 40 50
Host families* (some
HF take several EPs)
12 15 25 30 40
Students (60 per
school)
900 1 200 1 800 2 400 3 000
“Amazing Race ”
participants
30 50 70 100 120
“From Trash to
Treasure”
Participants
150 250 400 500 600
Partners (Institutions,
Companies)
5 7 10 15 20
Media Partners 10 15 30 40 50

Target Participants and Engagement in ALL Cities during 2014 -
2018:
By the end of sustainable 5 years national project we would like
to give positive impact and change the life of more than 327,118
young people in Indonesia
2014 2015 2016 2017 2018
Local
Entities
4 11 15 20 25
Youth
engage
d
4 520 18 103 44 540 89 700 170 255

Social Problem Definition
Increasing amount of disease:
◦ Heart
◦ Lung
◦ Overweight/Nutritional deficiencies
Caused by:
◦ Smoking
◦ Lack of physical activity
◦ Wrong food consumption
Health and
lifestyle

Vision of success*
Target Participants and Engagement in ONE Local Committee during 2014:
◦ 1 300 youth engaged:
a) 8: OC | OCP | Coo | VP
b) 15 international students (Ra 20, Ma 17, Re 15 -> 85% Ma rate, 90% Re rate) + 60 NPS score
c) 15 buddies
d) 12 host families (with consideration that some HF will take several EPs)
e) 900 students (there is a group of 5 interns going to 5 schools: each day one school, and having
two classes at each school)
f) 200 participants for competition “Run For life” (with engagement of partners)
g) 150 participants for Healthy Food Festival
◦ 5 Partners (NGOs, Comminutes, Institutions, Companies)
◦ 10 Media Partners
◦ 500 viewers of “24 hours without smoking” event
* will be measured by submitted yearly report after project realization and Podio data analyzes

Target Participants and Engagement in One City during 2014 - 2018:
2014 2015 2016 2017 2018
Schools & Uni (group
of 5 interns going to 5
schools in a week)
15 20 30 40 50
OC | OCP | Coo |
VP
5| 1| 1| 1 5 | 1| 1| 1 6| 1| 1| 1 8| 1| 1| 1 10| 1| 1| 1
International
Students
15 20 30 40 50
Buddies 15 20 30 40 50
Host families* (some
HF take several EPs)
12 15 25 30 40
Students (60 per
school)
900 1 200 1 800 2 400 3 000
“Run For life”
participants
200 400 800 1600 3200
Healthy Food
Festival Participants
150 250 400 500 600
Partners (Institutions,
Companies)
5 7 10 15 20
Media Partners 10 15 30 40 50
24 hours without
smoking viewers*
500 1 000 2 500 5 000 7 000

Target Participants and Engagement in ALL Cities during 2014 -
2018:
By the end of sustainable 5 years national project we would like
to give positive impact and change the life of more than 337,148
young people in Indonesia
2014 2015 2016 2017 2018
Local
Entities
4 11 15 20 25
Youth
engage
d
5 200 19 293 46 410 92 420 173 825

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