TYPES OF REPORT
- 1. M.Madhu Sudhan Rao Dept. of Communication & Soft Skills
- 2. Informational Report presents facts of a case, problem, condition/situation without analysis, interpretations or recommendations Functions of a writer – to collect, compile and organize facts for the readers Ex: reports include conference reports, seminar reports, trip reports, etc.
- 3. Analytical Report presents data with interpretation and analysis. The writer has to analyze the facts of a case, problem, and condition/situation objectively & puts forward his/her conclusions, inferences, and recommendations. He/she should evaluate information & make appropriate inferences. Ex: project reports, feasibility reports, market research reports, etc.
- 4. All organizations including companies, institutions, government department and research establishments depend on routine reports for various management decisions. Content – simple production information to complex marketing research data These reports are informational or analytical depending on the purpose. Ex: daily/weekly/monthly/ reports, sales reports, etc
- 5. Special Report conveys specific information related to single condition, situation, problem or occasion. Most important decisions in an organization may be made on the basis of the information contained in the special reports. Special reports could be information/analytical Ex: company launching new product based on a report analyzing the market demand Ex: inquiry reports, research reports, thesis, dissertation
- 6. Oral reports - informal and face-to-face presentation of information viz., reporting of accidents, sales, production, joining, etc. Useful for presenting brief information related to routine activities, projects, development etc. Most organizations preferOR followed byWR
- 7. Written reports are conventional Organizations use these reports to maintain proper record for future use & reference. Permanent value
- 8. Formal reports – investigates a problem, condition/situation – large & needs elaborate description and discussion – fixed format with predetermined elements Length – a few pages to hundreds of pages FR could be informational, analytical, routine or special Ex: annual reports, technical reports, project reports, thesis etc.
- 9. Non formal reports – brief account of specific business/professional activity Written to provide introductory information about a routine affair Usually short May involve the use of printed form, letter format or memo format Ex: laboratory report, daily production report, trip report
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