Getting things done 1
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The document outlines a 4 step process for getting things done easily: 1) organize input devices, 2) ensure readable and timely data processing, 3) simplify communications through output devices, and 4) have no pending tasks or waiting people. It also provides a checklist called ChaseList for organizing issues, decisions, notes, and tasks across different communication platforms into a single document with assigned responsibilities and deadlines.
Getting things done 1
- 1. Step 1 – INPUT DEVICES Organise data, plans and documentation. STEP 2 – PROCESSING Readability of data received in short and in time. Getting Things Done. Step 3 – OUTPUT DEVICE Linear processing. Simplify communications. Easily. 1 of 4. Getting Things Done. Easily. Step 4 – Keep nothing in pending, no one in waiting. 1
- 2. Reply to all mails from office. Have a schedule. Manage work through Excel on phone. INPUT DEVICES Organise data, plans and documentation. This is getting difficult for those who are into too many things at the same time. 1. MAKE IT SHORT, ADOPT SIMPLE PROCESSES. 2. DOCUMENTATION SHOULD BE VERY SIMPLE, BOTH FOR INPUT AND PROCESSING. 3. SINGLE MEETING POINT WHICH IS SAME PAGE, SINGLE DOCUMENT. 4. IT MUST COORDINATE ALL. NOTES, AOM, MOM, REPORTS, PRESENTATIONS, INSTRUCTIONS, MAILS, MAILS AT DIFFERENT IDs, SMS, COMMENTS, PHONE CALLS ARE TOO MANY DIFFERENT WAYS AND DIFFERENT PLATFORMS. Getting Things Done. Easily. 2
- 3. CHASELIST 1. Fill column I (Issues / Decisions / Notes) from mails, calls received, sms, meetings, instructions, schedule, Job Card * etc. Put all. 2. Fill column A (Project No.) from Project List. 3. Fill column K - What is pending or issue. 4. Put names of the responsible persons in J for I, in L for K and in P for deadline. 5. Put issue no. in B. It is number which assigns priority of work in a project. 6. Put Tag in D, which is the dept. of work – Admin / Accounts / Job. 7. Reconcile and put dates of anticipated completion date from person responsible for job, mark a relevant penalty in column I. LOG RECORD OBSERVATIONS ACTIONS TAKEN DEADLINE SOLVED ON S Project Previou Issue / Decision / Decision due / Delay I No. TAG YY MM DD DAY YY MM DD Approver YY MM DD No. No. s Note Information req Days A B C D E F G H I J K L M N O P Q R S T U V Getting Things Done. Easily. 3
- 4. Thank You Vinay Shrivastava B.Arch., MUDP, M.C.A., MIIA Vastu Vista Property Development Services Pvt. Ltd. Office: Plot No. 38 - A | M.P. Nagar | Zone - I | Bhopal | India - 462011 Studio: Spandan | C - 195 | Near Aashiyana Complex | BDA Koh e Fiza | Bhopal | India - 462001 Cell: +91 9302478770 | Fax: +91 755- 2744770 | +91 9302331770 Web: http://www.vastuvista.com E Mail: vvpdspl@gmail.com Print this only if necessary. Save Paper. Always reply in sequence of the trailing mail on a specific subject. Getting Things Done. Easily. 4