Enhanced Sip Guidebook

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The Department of Education wishes to thank all DepEd Officials and personnel who
gave their valuable feedback on this enhanced SIP Guidebook. Their comments
made the enhanced SIP more responsive to schools and aligned to the thrusts of the
Department. Also worth recognizing are the efforts of the previous SBM Technical
Working Group under the Basic Education Sector Reform Agenda (BESRA) who led the
development of the 2009 SIP Manual, and the Office of Planning Service (OPS) who
worked on its initial enhancements in 2013, as well as all the schools that participated
in field testing. Truly, the enhancements were made possible because of the hard
work and dedication of these groups and individuals.
This Department would also like to thank the United Nations Children’s Fund (UNICEF)
in the Philippines for extending its expertise and resources during the development
of this Guidebook and its initial roll out. Schools that implemented the Continuous
Improvement (CI) Program also deserve special mention for their valuable input.
Their experiences and stories of success provided the necessary evidence on the
effectiveness of the tools used for improving the school planning process.
Finally, credit should be extended to school heads, various education supervisors,
teachers, parents, community stakeholders, local government units (LGUs), and the
students themselves for being the real force in changing our nation through education.
Acknowledgement
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iSchool Improvement Plan Guidebook
Table of Contents
Message from the Department of Education Secretary.........................................iii
Definition of Terms............................................................................................... iv
Glossary of Acronyms.......................................................................................... vii
About this Guide................................................................................................ viii
The SIP Process Flowchart.................................................................................... ix
Introduction ........................................................................................................1
What is a School Improvement Plan.................................................................... 1
The SIP Development and Implementation Process............................................ 1

PREPARATORY ACTIVITIES......................................................................................4
Step 1. Prepare for SIP Development............................................................... 4
1.1 Gather and organize the necessary data.............................................. 4
1.2 Form the SPT........................................................................................ 6
1.3 Convene the SPT for orientation, vision sharing, and scheduling......... 8

PHASE 1: ASSESS..................................................................................................11
Step 2. Identify/Review Priority Improvement Areas..................................... 11
2.1 Present and discuss the information gathered during
the preparatory activities................................................................... 11
2.2 Identify/Review the Priority Improvement Areas............................... 12
Step 3. Analyze the Priority Improvement Areas............................................ 14
3.1 Set General Objectives........................................................................ 14
3.2 Organize the Project Teams................................................................ 15
3.3 Listen to the voice of the learners and other stakeholders................ 16
3.4 Analyze the school process................................................................. 17
3.5 Select Area of Focus............................................................................ 19
3.6 Do Root Cause Analysis...................................................................... 20
3.7 Present Root Cause to SPT.................................................................. 21
PHASE 2: PLAN....................................................................................................22
Step 4. Review General Objectives and Targets.............................................. 22
Step 5. Formulate Solutions............................................................................ 22
Step 6. Develop Project Designs..................................................................... 23
Step 7. Write the School Improvement Plan.................................................. 25
Step 8. Prepare the Annual Implementation Plan.......................................... 26

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ii School Improvement Plan Guidebook
PHASE 3: ACT ......................................................................................................27
Step 9. Test the Solutions............................................................................... 27
Step 10. Roll out the Solutions......................................................................... 28

BACK TO ASSESS..................................................................................................29
Step 11. Check Progress of AIP......................................................................... 29
COMMUNICATING TO STAKEHOLDERS.................................................................31
Annexes ......................................................................................................35
1A School-Community Data Template............................................................ 36
1B Child Mapping Tool................................................................................... 61
2A Child-Friendly School Survey..................................................................... 66
2B Child Protection Policy Implementation Checklist.................................... 79
2C Student-led School Watching and Hazard Mapping.................................. 82
3 Gap Analysis Template.............................................................................. 84
4 Identifying Priority Improvement Areas.................................................... 86
5 Planning Worksheet.................................................................................. 88
6 Guidelines in Listening to the Voice of the Learners and
Other Stakeholders................................................................................... 91
7 Walk the Process Guidelines..................................................................... 93
8 Root Cause Analysis Overview.................................................................. 96
9 Project Work Plan and Budget Matrix....................................................... 99
10 Annual Implementation Plan Template................................................... 100
11 SRC Summary of Information.................................................................. 101
12A Basic SRC Template................................................................................. 107
12B Advanced SRC Template.......................................................................... 118
Policy References
DepEd Child Protection Policy (DO. No. 40 s. 2012)
SBM Assessment (DO. No. 83 s. 2012)
Early Registration (DO. No. 1 s. 2015)
Results-Based Performance
Management System (DO. No. 2 s. 2015)
Student-Led School Watching and Hazard Mapping (DO. No. 23 s. 2015)

Figures
The SIP Process Flowchart................................................................................p. ix
The SIP Cycle.................................................................................................... p. 2

iiiSchool Improvement Plan Guidebook
Message
It is my greatest pleasure to present to you the enhanced School Improvement Plan
Guidebook. We dedicate this to our learners as much as we dedicate it to you: our
School Heads, teachers, and other stakeholders. May every initiative be planned well,
every process significantly improved, and every successful activity in your schools
greatly benefit our learners.
The education sector is a field of hurdles and challenges. The Department of Education,
along with you, our primary movers of reform, continues to surmount these by
working hand-in-hand. You – who are very familiar with these problems especially
in your own school context – have the capability to think of and implement solutions
to these challenges. I strongly believe in your capacity to transform your schools to
become more effective.
Key to this whole process is to listen to our learners – to get to know their perspective.
We cannot assume that the solutions we know are the ones that can address the
problems of our schools. We have to listen to our learners, we have to look at data,
we have to be patient enough to dig deeper and be open to what else we might find –
and only then can we think of solutions. These are what the School Improvement Plan
Guidebook encourages you to do.
As you read the pages of this Guidebook, may you feel our guiding presence journeying
with you. I am excited to see the improvements that you will do in your schools.
Together, let us build a better Department of Education for our learners.
Bro. Armin A. Luistro FSC
Secretary

iv School Improvement Plan Guidebook
Definition of Terms
The following are the key concepts/terms found in this SIP Guide. In applying these
concepts/terms, the user should bear in mind the following corresponding definitions:
Child labor Employment of children in any work that (a) is
mentally, physically, socially or morally dangerous
and harmful to children, and (b) interferes with their
schooling by depriving them of the opportunity
to attend school, obliging them to leave school
prematurely, or requiring them to attempt to combine
school attendance with excessively long and heavy
work.1
Children Persons below 18 years old. In line with DO No. 40,
s. 2012, the term also refers to those over 18 years
old but unable to fully take care of themselves from
abuse, neglect, cruelty, exploitation, or discrimination
because of a physical or mental disability or condition.
Continuous Improvement A methodology to continually assess, analyze, and act
on the performance improvement of key processes
and service delivery, focusing on both stakeholder
needs and the desired performance.2
Continuous Improvement Projects that revolve around the continuous
improvement of an identified school process
and service delivery related to access, quality or
governance, with the end view of improving learning
outcomes.
Community Barangay where the school is located. However, it
may also be expanded to refer to the following:
• Adjacent barangays where a significant
number of children enrolled in the school
come from
• Municipality
• City
• Ancestral domain
(CI) Process
(CI) Projects
1
International Labour Organization. Note: For indigenous people, child-related activities that are part of their cultural
and historical education-cum-learning are not considered as “child labor”. For example, supporting/joining on-farm
agricultural activities and related activities within their ancestral domain are considered as life-long education and
learning. For the indigenous peoples and their children, their “real classroom” is their ancestral domain, since they
considered an education continuum not just confined to the formal four-wall corners of a classroom.
2
School Improvement Project Learning Guide

vSchool Improvement Plan Guidebook
Disaster Risk Reduction and The concept and practice of reducing disaster risks
through systematic efforts to analyze and reduce
the causal factors of disasters. Reducing exposure
to hazards, lessening vulnerability of people and
property, wise management of land and the
environment, and improving preparedness and
early warning for adverse events are all examples of
disaster risk reduction and management.3
Hazard map A map illustrating the areas at risk of natural disasters
such as sediment-related disasters, floods, tsunamis,
storm surges, and volcanic eruptions. Hazard maps
produced by municipal governments usually contain
the following information in addition to the areas
at risk of disasters: sketches of evacuation routes
and shelters, evaluation of disaster possibility and
frequency, a warning and evacuation system, and
disaster-related basic information.4
Learner An individual who attends classes in any level of the
basic education system, under the supervision and
tutelage of a teacher or facilitator.
Priority Improvement Areas Selected areas in school management, operations,
and service delivery that need to be changed to
improve the three key result areas in basic education:
access, quality, and governance. A PIA is prioritized
based on disparity with Division goals, strategic
importance, urgency, magnitude, and feasibility.
Process Owner/s The concerned stakeholder/s – a person or group of
people responsible for ensuring the efficiency of the
process, who has the ability to make changes in the
process and is/are highly involved in the project.5
Project Team Aschoolteamthatimplementsimprovementprojects,
reports on project status, outputs and outcomes,
and prepares and maintains project documentation
and records.6
The members of the Project Team are
drawn from the community, teachers, and learners
with at least one member coming from the SPT.
Management (DRRM)
(PIA)
3
United Nations International Strategy for Disaster Reduction (UNISDR)
4
International Sabo Network
5
Basic Continuous Improvement Trainer’s Guide
6
Continuous Improvement Policies and Procedures Guide

vi School Improvement Plan Guidebook
School-Community A team composed of internal and external
stakeholders organized for the purpose of identifying
school concerns and issues, and strategically
coming up with appropriate interventions through a
collaborative process.
School Report Card (SRC) A report that provides stakeholders a snapshot of
the school’s current condition and performance. It is
a tool for advocating and communicating the school
situation, context, and performance to internal and
external stakeholders to involve them in making the
school a better learning place for the learners.
Planning Team (SPT)

viiSchool Improvement Plan Guidebook
Glossary of Acronyms
ADM Alternative Delivery Mode
AIP Annual Implementation Plan
ALIVE Arabic Language and Islamic Values Education
ALS Alternative Learning System
BC Barangay Council
BDP Barangay Development Plan
BDRRMC Barangay Disaster Risk Reduction and Management Council
CBMS Community-Based Monitoring System
CCA Climate Change Adaptation
CFSS Child-friendly School Survey
CI Continuous Improvement
DEDP Division Educational Development Plan
DepEd Department of Education
DRRM Disaster Risk Reduction and Management
EBEIS Enhanced Basic Education Information System
FGD Focus Group Discussion
IP Indigenous People
LGU Local Government Unit
MOOE Maintenance and Other Operating Expenses
NAT National Achievement Test
NCBTS National Competency-Based Teacher Standards
NGO Non-government Organization
OSC Out-of-School Children
PAP Programs, Activities, Projects
PHIL-IRI Philippine Informal Reading Inventory
PI Performance Indicator
PIA Priority Improvement Area
PTA Parents-Teachers Association
RPMS Results-based Performance Management System
SBM School-Based Management
SGC School Governing Council
SIP School Improvement Plan
SPT School-Community Planning Team
SRA Student-Led Risk Assessment
SRC School Report Card
SWM Solid Waste Management
SY School Year
WASH Water, Sanitation, and Hygiene

viii School Improvement Plan Guidebook
About this Guide
This guide is made with you – our school heads, teachers, school staff, and other school
stakeholders in mind. In crafting this guide, we consulted with planning experts and
experts from the field – principals, supervisors, and teachers – to ensure that School
Improvement Planning becomes easier and effective for you.
We hope that by improving our planning and implementation processes, our schools
will also improve. In this guide we encourage you to first, listen to your learners
and stakeholders and second, to base your plans on evidence – on quantitative
data you have collected and qualitative data from interviews with your learners
and stakeholders. We encourage you not to rush to the solutions. As they say, the
planning is more important than the plan. We believe that you know the context of
your schools and learners better. Therefore, we trust that the best solutions will come
from your efforts in determining the root causes of your own problems and from
planning your activities well.
In following this guide, you will find that the SIP cannot be done without working in
teams. We imagine that by building these teams, relationships within your school will
be nourished and community spirit will be strengthened.
For those practicing the Continuous Improvement (CI) program, you will find that the
tools used in the CI process are incorporated in this guide.
We created some features to help you follow the steps and activities:
• A process flowchart is made for your easy reference. It is found at the
beginning of this guide (p.ix)
• Group icons have been placed under each step or activity for you to know
who is the team in-charge:
• All templates, worksheets, and other guides are written in bold and italics
• All notes are highlighted by placing it in boxes
• An output check is placed at the end of each activity for the team to take
note of their deliverables
Our greatest desire is that your schools will improve so that learning outcomes will
also improve. If there is one thing that a school is made for, it is for learning. And we
shall do our best to provide you with tools to make this happen for our learners.
Please do not hesitate to let us know how we can make this toolkit better.
All the best in your efforts toward continuously improving your school!
The SIP Team

ixSchool Improvement Plan Guidebook
u
u
1
Prepare for SIP Development
1.1 Gather and organize necessary data
1.2 Form the SPT
1.3 Convene the SPT for orientation,
vision sharing, & scheduling
SRC Reporting
3
Analyze PIA
3.1 Set general objectives
3.2 Organize Project Team
2
Identify/Review PIAs
2.1 Present school data
2.2 Identify/Review PIAs
3.3 Listen to
the voice of the
learners & other
stakeholders
3.4 Analyze
the school
processes
3.6 Do
root cause
analysis
3.7 Present
the root
cause to SPT
u
ForYear2and3
3.5 Select
Area
of Focus
January-March
April-May
Preparatory Activities Assess
Plan Act
TheSIPProcessFlowchart
u
u
u
11
Check Progress of AIP
u
u
u
4
Review general
objectives &
targets
7
Write the
SIP
5
Formulate
solution/s
SRC Reporting
8
Prepare the
AIP
10
Roll out the
solution/s
9
Test the
solution/s
u
6
Develop
Project
Design/s
June-January
NO
Did the
solutions
work?
YES
2nd week of May
For Year 1: Submit the following: Copy of SIP, Copy of AIP Year 1, Project Monintoring Forms for Year 3 of the previous cycle
For Year 2 & 3: Submit AIP Year 2/Year 3 with Project Monitoring forms of the previous implementation plan.
Note:
It must be noted, however, that the duration of the implementation of school projects may vary depending on the
timelines set for each identified PIA.
Thus, the implementation may be as short as three months or may last until two or three years, if necessary.
Data gathering for year 2 and 3 shall be done from January to March.

x School Improvement Plan Guidebook

1School Improvement Plan Guidebook
Introduction
Introduction
What is a School Improvement Plan (SIP)?
A School Improvement Plan (SIP) is a roadmap that lays down specific interventions
that a school, with the help of the community and other stakeholders, undertakes
within a period of three (3) consecutive school years. It aims to improve the three
key result areas in basic education: access, quality, and governance. It is evidence-
based, results-based, and child or learner-centered. The SIP is central in School-Based
Management (SBM) and is prepared by the School-Community Planning Team (SPT). It
is the basis for the school’s Annual Implementation Plan.
The year-by-year plan for the Priority Improvement Areas (PIAs) is the Annual
Implementation Plan (AIP). It contains the specific activities, outputs, required
resources, schedule, and individual/s who will be accountable for the said PIA.
You will find the timeline for the preparation of the SIP and AIP in the attached
flowchart (p.IX).
The SIP Development and Implementation Process
MANDATE
In accordance with the Governance of Basic Education Act of 2001 (Republic Act
9155)7
, the Department of Education (DepEd) promotes shared governance through
School-Based Management (SBM). Under this mandate, school heads are tasked to
develop the School Improvement Plan (SIP).
GUIDING PRINCIPLES
The development and implementation of the SIP shall be guided by the following
principles:
1. The SIP shall be anchored on the DepEd vision, mission, core values, strategies,
and on Central, Regional, Division, and school goals.
2. The SIP shall be evidence– and results-based, child– and learner-centered.
3. The development of SIP requires innovative and systems thinking, and a
mindset of continuous improvement.
4. The formulation and implementation of the SIP shall involve the active
participation of all education stakeholders in the school and community such
as the school heads, teachers, parents, community leaders, and the learners
themselves, among others.
7
RA 9155, Chapter 1, Section 7.D.4, Governance of Basic Education, 2001
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2 School Improvement Plan Guidebook
Introduction
OVERVIEW OF THE SIP CYCLE
SIP development and implementation cover a period of three years and follow
three phases: Assess, Plan, and Act. The AIP, which is the year-by-year plan, likewise
undergoes these three phases with each year’s implementation being checked for its
progress to ensure continuous improvement.
The SPT, with the help of school stakeholders, shall ensure that the improvements
done during implementation will be further developed and enhanced. Thus, it is a
“continuous improvement cycle”.
The figure below shows the summary of the SIP-AIP cycle. Specific details for the
activities in each phase will be further explained in the subsequent sections of this
guidebook.
Progress Check
Plan
u
AIP Year 2
Act
Assess
Plan
u
AIP Year 3
Act
Assess
Plan
u
AIP Year 1
Act
Assess
Continuous Improvement
u
u
PlanAct
u
u
u
u
Assess
u
The SIP - AIP Cycle

Introduction
The cycle begins with the Assess phase where the identification of the PIAs is done and
the general objectives of the school for the SIP are set. This phase includes listening
to the voice of the learners and other stakeholders and analyzing the school data and
processes to determine the root cause of each PIA.
The Plan phase involves the preparation and writing of the SIP and AIP. It is when the
formulation of solutions and development of project designs are done.
The Act phase involves small-scale testing then implementation of the solutions.
Constant checking of the progress of implementation is done in this phase as well.
As your school proceeds to plan their AIP for year 2 or 3, the process goes back to
Assess where the SPT analyzes the impact of solutions that were implemented to
check for progress. The SPT then reviews their AIP – re-analyzing data and revisiting
the root cause to ensure that projects continue to address existing needs and will
contribute to the general objectives stated in the SIP. The AIP for the next year of
implementation should contain the adjustments and lessons learned from the previous
implementation.
Reporting the progress of implementation to stakeholders is important and is done
using the School Report Card (SRC) and other reporting forms.

Preparatory Activities
PreparatoryActivities
Objectives:
1. To gather information on the situation of children and learners in terms of their
access to quality basic education and the situation of the school in terms of
governance
2. To begin the SIP process by mobilizing the School-Community Planning Team (SPT)
Step 1. Prepare for SIP Development
Activity 1.1: Gather and organize the necessary data
Before the start of the planning session, the school head and a selected team are
responsible for the conduct of preparatory activities like gathering and consolidating
data and information, and the preparation of the profile of the school and its
environment. The estimated duration for this is two weeks.
The school head shall lead in data gathering and, depending on data needs, shall
conduct meetings with other stakeholders when necessary.
As a quick guide, your school team should gather data on access, quality, and
governance. The School-Community Data Template found in Annex 1A should be able
to help you organize all the existing data you have. This template will also give you an
idea of what data are important to have.
In preparation for your meeting with the SPT, create the SRC according to the minimum
information found in the SRC Summary of Information in Annex 11. Most of the
information needed to create the SRC are already found in the School-Community
Data Template. You just have to turn them into graphs or charts (see SRC Templates in
Annex 12A and 12B). You can add more information in the SRC according to what else
you think are necessary to report to your SPT. More detailed instructions in making the
SRC can be found in the chapter on Communicating to Stakeholders found in page 31
of this guidebook.
Some Tips on Data Gathering:
• Orient your team on what data should be gathered. Refer to the School
Community Data Template in Annex 1A for this.
• Group the data that will come from similar sources and assign teams for each
data source.

• To save time, check what you already have in the Enhanced Basic Education
Information System (EBEIS), and in other forms and documents.
• School and community-based meetings should be maximized in gathering
primary and secondary data for school planning.
• For specific concerns, the school may also engage experts to provide sufficient
data, e.g. consulting the Barangay Disaster Risk Reduction and Management
Council (BDRRMC) for information on disasters, risks, and hazards in the
community.
• To be able to have a solution that is evidence-based, always ensure the
accuracy of the data you have gathered.
• The data you will gather and organize will be immense and varied. Devise
a system to consolidate all the gathered data into the School Community
Data Template in Annex 1A. This template is created so you can have a single
‘container’ to put all your data, but feel free to use whatever tool or system is
available to help you better organize your data (if you already have an efficient
system of organizing data, you can use that instead).
The number of 4-17 year old children enrolled and the number of out of school are
some of the most important basic information used in planning. These are used to
anticipate enrollment for the coming School Years, to develop mechanisms for actively
seeking children not in school, and to give them access to education. You are usually
exposed to these data when your school campaigns for early registration, which also
happens in January.
Since you are already going around your communities with volunteers from the
barangay and civic organizations to promote early registration, you can harness the
data that is available in your community using the Child Mapping Tool found in Annex
1B. The tool provides you with a template that will help you gather essential data
during your early registration campaign that you can also use for planning.
You should do child mapping together with early registration activities at least every
3 years (preferably at the start of the SIP cycle), assuming that there are no major
changes in the population of your community. After events causing major population
changes (e.g. disasters or demolitions), child mapping should be conducted to account
for the children in your community.
Other tools provided for you in this Guidebook are the Child-Friendly School Survey
in Annex 2A to help you check how child-friendly your school is (this is required
information in the SRC) and the Child Protection Policy Implementation Checklist in
Annex 2B. These are important tools to help your school reflect on and improve your
status as a learner-centered institution.
In relation to school governance, you should also gather data on your school’s
vulnerability to risks and disasters, following the policy on Student-led School
Watching and Hazard Mapping as stated in DepEd Order No. 23 series of 2015. We
have attached the procedure for this and its accompanying checklist as Annex 2C.

Data gathering may seem like a lot of work but it is a fundamental step in school
planning. Be patient. If your data is not accurate, it can result to objectives and
solutions that are not responsive to the real needs of your learners and your school.
Note:
If you are planning to do child mapping during your early registration activities
and there are other schools in your barangay, it is best to coordinate with
your District or Division so you can cover more ground by working with other
schools. Just make sure to set clear expectations and delegate tasks fairly. If
you do this, it will also be easier to consolidate and share the information
between schools and between communities (if you found children who go or
plan to go to schools in another barangay).
If you have questions on early registration you can refer to DepEd Order No.
1 series of 2015.
Activity 1.2: Form the SPT
Invite at least 7 stakeholders to become members of the SPT. The SPT should have
good gender balance and should be composed of the following:
School head as the Team leader
Student representative
Teacher representative
Parent representative
Barangay LGU representative
Member of BDRRMC
Member of School Child Protection Committee
Output check
Your team should be able to accomplish the following:
¨ School-Community Data Template [Annex 1A]
¨ Child Mapping Tool [Annex 1B]
¨ School Report Card
¨ Child-Friendly School Survey [Annex 2A]
¨ Child Protection Policy Implementation Checklist [Annex
2B]
¨ School Watching Checklist and Hazard Map [Annex 2C]

Please note that at least one of your members should be a member of the School
Governing Council (SGC). The school head may opt to add more members to
its SPT as deemed necessary such as, but not limited to, the following: Non-
Government Organization (NGO) representatives, Alim/Ulama, Indigenous People (IP)
representatives, Arabic Language and Islamic Values Education (ALIVE) teachers, and
school alumni.
In multi-cultural settings, IP and Muslim representation should be considered. In this
regard, any of the abovementioned members, e.g. a parent who is an IP or Muslim
may also serve as the IP or Muslim representative.
Representatives from communities adjacent to the one where your school is located
may be included as members, especially if there is a significant number of existing/
potential enrollees coming from these communities.
If more members are added, make sure that the total number is still an odd number
to prevent voting deadlocks. More than 50% of existing SPT members must be present
to reach quorum and conduct official business. When a member needs to be absent
from a meeting, s/he may send a substitute who can speak for him/her as long as the
substitute has the same representation as the member.
Note:
In cases where the teacher representative is also the School Head (such as in
small schools), additional seat may be given to parent representatives.
Output check
¨ List of members for the SPT with their representations

Activity 1.3: Convene the SPT for orientation, vision sharing, and scheduling
Here is the suggested agenda for a one-day activity when you convene the SPT:
Morning Session
1. Orientation of the SIP Process
2. Vision sharing
Afternoon Session
3. Scheduling
Note:
Before the meeting, make sure that you have a copy of the DepEd Vision-
Mission, Core Values, and the Division goals. You may also use your school’s
strategic goals if it is available but please ensure that this is still aligned with
the Division goals.
Activities can engage your SPT more and can help foster camaraderie. We encourage
you to think of activities for this step aside from what is listed in this guidebook. We
are sure that the SPT will appreciate that you have planned for activities rather than
just having a discussion with them. Feel free to include some teambuilding activities
on top of vision sharing activities if that will help strengthen your working relationship
with your SPT.
Orientation
1. SPT members should be informed about the following:
● Mandate of DepEd on the SIP
● SIP key features and principles
● SIP development and implementation cycle and phases
With these, discuss why the SIP and AIP are important for the school and the
learners.
2. Discuss and agree on the roles and responsibilities of the SPT chair and members
● During this part of the orientation, ask a member of the SPT to facilitate
the brainstorming of roles and responsibilities of each member.
● Give everyone a chance to share their ideas.
● Have the facilitator synthesize the ideas and let the SPT comment on or
approve what has been discussed.

Vision sharing
Help the SPT internalize the DepEd Vision-Mission and Core Values. They should also
be informed of the Division goals and, if available, the school’s strategic goals. You can
turn this into a reflective activity for your SPT if it will help you draw out their insights
more.
● Lift the first paragraph of the DepEd Vision and ask,
“What does this mean for us? What are our own dreams for the children of
our school? How do our dreams relate to DepEd’s Vision?”
● Read the second paragraph of the DepEd Vision and ask,
“What does being ‘learner-centered’ and ‘continuously improving’ mean for
us?”
● Do the same for the DepEd Mission. At the end of the discussion ask,
“How can we contribute to this? What is the role of each one?”
● For the DepEd Core Values ask,
“What values do we possess that support the core values? How should we be
(what should our thoughts and actions be) so we can demonstrate these core
values? How will these values help us fulfill the vision and mission?”
Vision
We dream of Filipinos who passionately love their country and whose values
and competencies enable them to realize their full potential and contribute
meaningfully to building the nation.
As a learner-centered public institution, the Department of Education
continuously improves itself to better serve its stakeholders.
Mission
To protect and promote the right of every Filipino to quality, equitable,
culture-based, and complete basic education where:
● Students learn in a child-friendly, gender-sensitive, safe, and motivating
environment.
● Teachers facilitate learning and constantly nurture every learner.
● Administrators and staff, as stewards of the institution, ensure an
enabling and supportive environment for effective learning to happen.
● Family and community, and other stakeholders are actively engaged and
share responsibility for developing life-long learners.
Core Values
Maka-Diyos, Maka-tao, Makakalikasan, Makabansa

Scheduling
Based on the SIP Process Flowchart found at the beginning of this guide, discuss and
create a simple timetable that the SPT will follow in preparing the SIP as well as the AIP.
See suggested format below (examples are not exhaustive and are used for illustration
purposes only):
SPT TIMETABLE
ACTIVITIES
PREPARATORY ACTIVITIES
Examples:
Secure the CBMS from the LGU
Organize data using the School-
Community Data Template
PHASE 1: Assess
Examples:
Conduct Dyad, Triad, FGD, or survey
Discuss the root cause
PHASE 2: Plan
Examples:
Write the SIP
Brainstorm solutions
PHASE 3: Act
Examples:
Start pilot test
Discuss preparations for roll out
SCHEDULE
Suggested time frame for this phase
is 1 month. Pls. specify the dates.
January 12
January 28-30
is 2 months. Pls. specify the dates.
February 9
March 11-13
is 1 month.
April 4-8
May 4
Timeframeforthisphasewilldepend
on the projects to be implemented
and is spread out within the SY
June-August (1st quarter)
September 3
Output check
¨ Documentation of vision sharing
¨ List of SPT Roles and Responsibilities
¨ SPT Timetable

Phase 1: ASSESS
Assess
PHASE 1: Assess
Objectives
1. To identify and analyze the Priority Improvement Areas
2. To set general objectives
3. To listen to the voice of the learners and other stakeholders
4. To analyze school processes
5. To determine the root cause/s of the PIAs
Step 2. Identify/Review Priority Improvement Areas
Activity 2.1: Present and discuss the information gathered during the
preparatory activities

As a summary of the data you have gathered in the School-Community Data Template,
present the SRC to your SPT to initiate a discussion about the status of your school.
Aside from this, you should also look into how the school contributes to the overall
performance of your Division (by now, you should already have a copy of the Division
targets which will help you do this). You can assess the gap between your school data
and the Division targets by using the Gap Analysis Template found in Annex 3 of this
Toolkit.
After presenting the school data and status, ask the SPT:
What surfaced as the most pressing need/problem?
For indicators with three-year data, what trends surfaced from your data for the last
three years?
Did your school improve? Stagnate? Worsen?
What did you find most alarming from the data?
What needs the most improvement?
Gather and write down the results of the discussion including an initial list of
improvement areas. From your initial list, group the problems which are related to
each other.
After your first year of AIP implementation, begin with this step in planning for year 2
or year 3. Present to the SPT the data you have collected from monitoring the progress
of your prior implementation. You can show them the most recent SRC and other

Phase 1: ASSESS
Assess
relevant information to help the SPT assess remaining gaps and needs. For this, you
may again use the Gap Analysis Template found in Annex 3 and the guide questions
provided above. From the discussions, review the list of improvement areas in the SIP.
Note:
It is important for you to document all the meetings and activities through
minutes of meetings, pictures, log books, etc. This is to make reporting easier
and to also have a record of the processes you have done during planning
which will inform your succeeding projects and activities.
Activity 2.2: Identify/Review the Priority Improvement Areas (PIAs)
Based on the results of the discussions done in the previous activity, identify the PIAs.
The PIAs are selected areas in school management, operations, and service delivery
that need to be changed to improve the three key result areas in basic education:
access, quality, and governance. However, PIAs are not just limited to issues within the
school. It can also be a community situation affecting the school and learners which
needs to be addressed and brought to the attention of stakeholders such as flooding
and unsafe school water source.
To help you determine which among the issues you should identify as your PIAs, you
can refer to the rubrics below. A template that you can use with these rubrics can be
found in Annex 4: Identifying Priority Improvement Areas. For an illustration of how
this is used, a sample matrix is also shown on the following page.
Output check
¨ Documentation of the discussion
¨ Initial list of improvement areas
¨ Gap Analysis Template [Annex 3]

Phase 1: ASSESS
Assess
Rubrics
Sample Matrix
Interpretation: 4.5 – 5.0 Very High Priority
3.5 – 4.49 High Priority
2.5 – 3.49 Moderate Priority
1.5 – 2.49 Low Priority
1.0 – 1.49 Very Low Priority
DescriptionCriteria Scale
Strategic
Importance
Urgency
Magnitude
Feasibility
The number of other areas that will benefit
when the improvement area is addressed
The urgency or need to improve the area as
soon as possible
The number of learners that will benefit when
the improvement area is addressed
The degree to which the improvement area is
within the school’s mandate and control
5 – Very High
4 – High
3 – Moderate
2 – Low
1 – Very Low
Improvement Areas
High absenteeism
Lack of Professional
Development
High dropout
Low intake of 5 year old
children in Kindergarten
Flooding
Strategic
Importance
5
3
5
3
5
Urgency
3
3
4
4
5
Interpretation
Very High
Priority
Moderate
Priority
High Priority
High Priority
Very High
Priority
Average
4.5
3.25
3.75
3.5
4.5
Magnitude
5
5
4
4
5

Phase 1: ASSESS
Assess
Indicate these PIAs in the first column of the Planning Worksheet in Annex 5.
Please note that PIAs have varying difficulties – some can be addressed within a year
and some can span for three years. If a school, for example, determined flooding as
one of their PIAs, it is possible that this could be addressed in a year’s time. Dropout,
on the other hand, takes a longer time to resolve.
In planning for your year 2 or year 3 AIP, review the PIAs listed in the Planning
Worksheet. In cases where the PIA has already been addressed, choose another PIA to
take on from the ones you have already identified. In the process of selecting another
PIA, you may find that the context of your school has changed. You can again use the
template in Identifying PIAs found in Annex 4 to check if these are the same areas you
will prioritize for the 2nd or 3rd year of implementation.
Step 3. Analyze the Priority Improvement Areas
Activity 3.1: Set General Objectives

From your identified PIAs, formulate general objectives for your 3-year plan. General
objective statements are what you want to achieve. If, for example, your school
has a problem in student tardiness, the general objective can be ‘to reduce student
tardiness.’ The second column of the Planning Worksheet in Annex 5 is where you
write your general objectives and where you check the appropriate box to note when
they should be done.
Revisit the objectives set in the Planning Worksheet if you are in your year 2 or year
3 AIP. Check if objectives have been met and if there are objectives that need to be
revised.
Output check
¨ PIA Template [Annex 4]
¨ First column of the Planning Worksheet [Annex 5]
Output check
¨ Objectives and Year columns in the Planning Worksheet
[Annex 5]

Phase 1: ASSESS
Assess
Activity 3.2: Organize the Project Teams
Organize a Project Team for each PIA that you will address for the current year.
Depending on the size of the school and number of PIAs identified, a Project Team
may be formed to work on more than one PIA. The members of the Project Team
may be drawn from the community, teachers, and learners, with at least one member
coming from the SPT.
For priority improvement areas related to the teaching-learning process, it is best to
organize the Project Team from members of the Learning Action Cells (LACs) so that
their tasks will not be different from the activities they do in the LACs.
The SPT shall turn over relevant data, which were gathered and discussed during the
preparatory activities, to the assigned Project Teams for each PIA.
The Project Team shall agree on the role of its members (e.g. Project Team Leader, Asst.
Team Leader, Scribe, etc.). For documentation purposes, you may use the following
template:
Project Member Role Responsibilities

Each Project Team should discuss their assigned PIA and list down the possible factors
that affect their PIA. Factors are different from solutions. They will then validate these
factors through the succeeding activities.
For year 2 or year 3 AIP, the Project Teams assigned to PIAs that span for more than
a year will have to continue managing the projects they have started in the first year.
Project Teams from year 1 can be tapped to work on other PIAs for year 2 or 3 if they
have already addressed their PIA in the first year of the SIP. In these cases, the SPT can
also form new Project Teams.
Note:
The Project Team can gather more data related to their PIAs if necessary.

Phase 1: ASSESS
Assess
Activity 3.3: Listen to the voice of the learners and other stakeholders
While we may have the school data, it is still important to validate these and get more
information by talking to the faces behind the numbers. Thus, your Project Team
should talk to the learners and stakeholders who are relevant to your assigned PIAs.
By doing this, the real needs and problems of the learners and stakeholders can be
identified.
Aside from digging deeper into your learners’ or stakeholders’ problems, this step is
also a good opportunity to ask the learners or stakeholders on how they were helped
by your school. If your school has existing interventions, you can also check how they
feel about and how they view these interventions. With this, you will get an insight on
what current school process you need to analyze in the succeeding activity.
We want to emphasize that listening to the voice of the learners and stakeholders is
crucial in the SIP and should not be skipped.
‘Listening’ can be done through one-on-one or dyads/triads interviews, surveys, or
Focus Group Discussions (FGD) with learners, parents, and other stakeholders. These
are necessary to gather their views/concerns on the identified PIA. It might be good to
read the Guidelines in Listening to the Voice of the Learners and Other Stakeholders
in Annex 6.
This step should still be done when analyzing the PIAs for year 2 or 3 because the
context, needs, and views of learners and stakeholders might have changed over time.
Note:
In some instances where the learners or other stakeholders who are important
to your assigned PIA cannot come to school (e.g. students who are habitually
absent), home visits are necessary.
Output check
¨ Project Team member list with roles and responsibilities or
Team Charter
¨ List of possible factors affecting your assigned PIA

Phase 1: ASSESS
Assess
Output check
¨ Documentation from FGDs, interviews, or home visits
Activity 3.4: Analyze the school processes

From the concerns, needs, and problems that were raised by your learners and
stakeholders, look into what specific critical school processes are related to these to
understand further why and where the needs and problems exist.
A school process is a set of activities arranged together in order to deliver a service (e.g.
Mathematics Periodical Test Process or Enrollment Process). We need to understand
processes in order to know how a stakeholder’s needs or wants are being met. A
process must also be simple enough to be repeatable and replicable. This means that
how a certain process is done should be known by everyone and should not rely on
just one person to work. This is why it is important for us to map the process.
The use of a process map can be a tool to help communicate how the process works in
order to have a consistent and reliable performance. Process mapping is the technique
of using flowcharts to illustrate the detailed flow of inputs, activities, and outputs to
identify opportunities for improvement.
Your Project Team should map out the processes involved in your assigned PIA by
creating a flowchart of what is currently happening in each step of the process and
NOT what the process should be. The common mistake is combining the present state
with the desired outcome. You “walk through” the process by brainstorming with the
people who are involved in the process or by doing interviews or direct observations
to understand what is currently happening in each step.
We suggest that you read the Walk the Process Guidelines found in Annex 7 which will
provide you with more detailed instructions in walking the process with your team. It
is important to know that brainstorming and interviews alone are not enough to map
out a process. Direct observations are a must if you want to validate how the process
works.
When you do direct observations, you will notice problems arising in specific activities
in the current process. These are what we call ‘storm clouds’ – it helps you locate
where the issues reside. Storm clouds are specific, measurable, and observable.

Phase 1: ASSESS
Assess
As an example, when you walked through the Mathematics Periodical Test Process,
you might find that 10 out of 30 students’ test papers had items that were erroneously
checked. This is a storm cloud which you will write on the activity where you discovered
it – in this case, during the recording of the test scores. Note that more than one storm
cloud may be observed in an activity (e.g. there can be three storm clouds during the
test proper).
Output check
¨ Flowchart of the school processes relevant to each PIA
with storm clouds
¨ Documentation of interviews or observations
The careful identification of critical storm clouds in the process enables you to look at
a smaller, more targeted, and more focused problem that contributes to the broader
school issue. Selecting an area of focus for your root cause analysis will be discussed
in the next activities.

The same thing should be done for the PIAs of year 2 or year 3. For projects that will
continue for the next years, you can keep doing this activity to review the process that
you have improved.

Phase 1: ASSESS
Assess
Activity 3.5: Select Area of Focus
You have to select a specific storm cloud, called an area of focus, from among your
storm clouds so you can aim your improvement efforts on a particular problem rather
than attempting to solve all the problems at once. Focusing on a problem allows
you to deal with fewer issues which you can deeply analyze. This, in turn, makes it
easier to think of solutions or improvements. Improvements in your area of focus may
contribute in addressing the bigger issues in school and consequently will improve
school performance in time. In selecting your area of focus, choose the one which,
when addressed, will clearly affect the PIA.
Having identified your area of focus from the storm clouds, formulate it into a problem
statement. This statement includes information on the following questions:
What is the magnitude of the problem?
How often is it happening?
Where is it happening?
When does it happen?
Going back to our example on the Mathematics Periodical Test Process, your focused
problem statement can be:
During the first quarter, ten out of thirty Mathematics Periodical Test papers of Grade
7 students had items that were erroneously checked.
From your focused problem statement, you should now determine the root cause of
this problem.
Repeat this activity when analyzing a new PIA for year 2 or 3. For PIAs that span for
more than a year, you can review the storm clouds you have identified and look at
what other areas were not addressed. This can be your area of focus for the next
years.
Output check
¨ Problem statement based on your area of focus

Phase 1: ASSESS
Assess
Activity 3.6: Do Root Cause Analysis
The root cause is the deepest underlying cause of the problems within any process.
Thus, it is necessary that your Project Team conducts root cause analysis to uncover
the real source of your focused problem. This root cause should be observable and
measurable. Analyze your area of focus by using problem analysis tools like the
Fishbone diagram/Ishikawa, Why-why diagram, and Problem Tree.
The root cause is not the solution. But only after the identification of the real root
cause can appropriate, relevant, and workable solutions be developed to help address
the focused problem. Otherwise, creating solutions may only address the symptoms
and the problems will resurface eventually.
A focused problem can have several root causes. In cases like this, you have to prioritize
which root cause or root causes to address. See the Root Cause Analysis Overview8
found in Annex 8 for a guide on prioritizing root causes and for conducting root cause
analysis.
For year 2 or year 3 AIP, the Project Team should revisit and review the root cause they
had already determined in the Planning Worksheet found in Annex 5. Conduct root
cause analysis again if your team is addressing a new PIA or if you have selected a new
area of focus.
8
Based from Continuous Improvement Guide
Output check
¨ Diagrams showing the root cause

Phase 1: ASSESS
Assess
Activity 3.7: Present Root Cause to SPT
After you have determined the root cause, your Project Team should present it to the
SPT. You should not just show the diagram of your root cause analysis but you should
also present the following:
• Results of your FGDs and interviews with the learners and stakeholders (and
other relevant quantitative data)
• The flowchart of the particular school process you observed, including the
storm clouds
• Area of focus (focused problem statement)
Output check
¨ Presentation (in PowerPoint or hard copy) of the root
cause, with the supporting data, process flowchart, and
area of focus

Phase 2: Plan
Plan
PHASE 2: Plan
Objectives
1. To review the general objectives and targets
2. To formulate solutions
3. To develop and write the project designs, SIP, and AIP

Step 4. Review General Objectives and Targets
Now that you know the root cause for each area of focus, review the initial general
objectives you have set at the beginning. Encode the root cause and the changes in
your general objectives (if there are any) in the Planning Worksheet found in Annex 5.
Aside from making sure that the general objectives are aligned with your root cause,
this step highlights the importance of always going back to your general objectives so
you will never lose sight of your targets.
If you are planning for your year 2 or year 3 AIP, revisit the objectives in the Planning
Worksheet taking note of the root cause that was reviewed by the Project Team.

Step 5. Formulate Solutions

The assigned Project Team/s for the identified PIAs will then brainstorm solutions
based on the root cause. Several solutions can be formulated for a single root cause.
If the Project Team prioritized more than one root cause, several solutions can be
formulated for each one of these as well.
Output check
¨ Root Cause column in the Planning Worksheet [Annex 5]

Phase 2: Plan
Plan
Keep in mind four considerations in formulating solutions:
• Should address the root cause/s
• Should be within the control of the school
• Should be economical
• Should be sustainable
• Should have the support of the concerned stakeholders/process owners

Step 6. Develop project designs
Your Project Team will now develop project designs for your solutions, using the
format in Annex 9: Project Work Plan and Budget Matrix. One project design should
contain only one solution.
To help you in filling up this template, remember the following definitions:
• Problem Statement: The selected area of focus phrased as a problem (the
output of Activity 3.5: Select Area of Focus)
(e.g. During the first quarter, 10 out of 30 Mathematical Periodical Test papers
of Grade 7 students had items that were erroneously checked)
• Project Objective Statement: What you want to achieve and by how much*
(e.g. To reduce the incidence of erroneously checked Mathematical Periodical
Test papers of Grade 7 students by 100%)
*Reminder: Objective statements should be SMART – specific, measurable,
attainable, realistic, time bound. Targets to be set should be discussed and
agreed upon by the SPT based on the school context.
• Activities: The activities you need to do to implement your solution (e.g. meet
with teachers to discuss the new process of checking Periodical Test papers)
• Output: The concrete, tangible products that results from undertaking an
activity (e.g. teacher attendance during discussion of the new process on
checking Periodical Test papers)
For PIAs that span for more than a year, set incremental targets for each year. If, for
example, your PIA is on literacy, your project objective statement on your first year can
be ‘to increase the number of independent readers by 5%’ then you can increase your
targets for year 2 and year 3.
Output check
¨ List of possible solutions

Phase 2: Plan
Plan
How long a project will take can vary depending on the timelines set for each identified
PIA. But it is important to make the projects manageable to provide the team with
immediate results which they can celebrate (if these are successful) or improve (if
these do not meet the target). In cases where there are major projects that would
need a long time to implement, the Project Team should subdivide this into smaller,
more manageable projects.
Each project will have to be monitored at least twice by the SPT – during the middle
and during the end of the implementation period (longer projects will be monitored
more than twice). You will have to set the dates when the SPT will monitor your
project. Include these dates in the Project Work Plan and Budget Matrix.
After preparing the Project Work Plan and Budget Matrix, submit this to the SPT so
they can use it to write the SIP and AIP.
Note for School Heads, teachers, and staff:
Your contribution in planning and implementing the SIP and AIP should be
included in the Results-based Performance Management System (RPMS).
You can write these as Performance Objectives under the corresponding Key
Result Areas. Make sure it is aligned with the objectives and targets of the
projects in the SIP and AIP.
Output check
¨ Project Work Plan and Budget Matrix

Phase 2: Plan
Plan
Step 7: Write the School Improvement Plan
Write the SIP document using the structure below:
All the SPT members shall sign the SIP then the school shall submit it to the Schools
Division Office (SDO). You only need to submit this at the beginning of the three-year
SIP cycle.
SCHOOL IMPROVEMENT PLAN
(Name of School)
SY____ to SY ____
I. DepEd Vision, Mission, and Core Values Statement
II. School’s Current Situation
(a narrative based on the School-Community Template [Annex 1A] and
the School Report Card [Annex 12A and 12B])
III. Planning Worksheet
IV. Monitoring and Evaluation
(include a brief description of the Monitoring and Evaluation
arrangements in the implementation of the SIP. Refer to the Check
Progress part of this SIP guide)
Prepared by the School-Community Planning Team composed of the following:
SPT Member Name Signature
________________ ________
________________ ________
________________ ________
Output check
¨ SIP with signatures of SPT members

Phase 2: Plan
Plan
Step 8. Prepare the Annual Implementation Plan
From the general objectives set in the SIP, the SPT shall prepare the AIP. If this is your
first year of implementation, you just have to make the AIP for year 1. The Annual
Implementation Plan Template found in Annex 10 should be able to help you craft
your AIP.
Please attach a copy of the project designs to the AIP so you can easily go back to it
when you review the implementation of your AIP for years 2 and 3.
Note:
Notice that your AIP for years 1 to 3 are based on the general objectives and
targets set in the SIP, while the SIP is aligned to the objectives and targets of
the Division goals, which in turn tries to actualize the DepEd Vision-Mission.
Check this alignment before you proceed to the next steps.

Output check
¨ AIP Template

Phase 3: Act
Act
PHASE 3: Act
Objectives
1. To test and review the proposed solutions
2. To roll out the solutions
Step 9. Test the Solutions
Before you implement the solutions (written as projects) in your AIP, test it first
on a small population to reduce the risk of failure and so you can make necessary
adjustments in the implementation (you can choose, for example, a section out of an
entire grade level). Your Project Team may opt to test all the identified solutions and
then choose the most effective one to roll out.
Compare your data before and after testing the solution. If the solution is not effective,
revisit the implementation process to see where improvements should be done.
If successful, communicate the initial implementation results to the concerned
stakeholders (process owners). For example, if the project team made improvements
to the Grade 6 attendance checking process, the concerned stakeholders or process
owners would be the Grade 6 class advisers because they are the ones who check the
attendance of students. It is important to get the feedback, acceptance, and support
of the concerned stakeholders so they can become fully engaged in implementing
the solution. This ensures that solutions will continue to be carried out even after the
project period is done.
For solutions that address problems or issues in the teaching and learning process, the
project team may communicate the improved process through the school’s Learning
Action Cells (LACs).
Note:
Because each school will have different needs and problems, it follows that
solutions will vary. There are some solutions which you cannot test especially
if your project deals with facilities and infrastructure. If this is the case, you
may skip this step.


Phase 3: Act
Act
Output check
¨ Data from testing the solutions
¨ Communication plan to concerned stakeholders (process
owners)

Step 10. Roll out the Solutions
After successful testing, the project can now be implemented and rolled out to
the rest of the school, not by the Project Team, but by the concerned stakeholders
(process owners). This is because the concerned stakeholders are the ones who will
actually use the solution.
In our previous example of improving the attendance checking process, the Grade
6 class advisers who went through the pilot test are the concerned stakeholders.
Experiencing the improved process, they are the best people to share the process to
class advisers in other grade levels. You as the Project Team, however, will continue to
guide the concerned stakeholders as they implement the solution. You may provide
training and other interventions to aid the process owners in the implementation of
the solution.
Do not forget to create a venue for the concerned stakeholders (process owners) to
constantly give you feedback and to work with them so the process will continuously
improve.
Note:
For small schools, the Project Team may also be the process owner.
Output check
¨ Training plan and other interventions to roll out your
solutions
¨ Plan to gather feedback from concerned stakeholders

Back to Assess
Assess
Back to Assess
At the end of Act for both SIP and AIP, the cycle goes back to Assess where data
collected in the checking of progress will be used as input in succeeding planning. The
school’s monitoring and evaluation system takes note of the performance indicators
set for each PIA to ensure that implementation is properly reviewed for continuous
improvement.
Step 11. Check Progress of AIP
Depending on the timelines set by the Project Team in their project designs, the SPT
will monitor progress at the middle and end of the implementation period. For longer
projects, the SPT will have to monitor more than twice. Indicate the scheduled dates
on the Project Monitoring Form. Aside from this, the SPT should guide and help the
Project Teams in resolving problems especially during the early stage of the project
implementation.
To help inform the SPT of the status of their projects, the Project Team will submit a
progress report based on the suggested template below. Both the SPT and the Project
Team will discuss the Recommendations/Action Points based on the results of the
monitoring done by the SPT.
Project Monitoring Report Form
Scheduled Dates of Monitoring
Mid-year: _______________________ Year-end: ___________________________
(1)
Name
of Project
(2)
Project
Objectives and
Targets
(3)
Date of
Monitoring
(4)
Accomplishments/
Status to Date
(5)
Issues/Problems/
Challenges
(6)
Recommendations/
Action Points
(7)
Signature of SPT
and Project Team
Leader
To be filled by Project Team
To be discussed
by SPT and
Project Team

Back to Assess
Assess
The progress reports shall be consolidated to serve as inputs to the SRC, which shall
be presented to the stakeholders during midyear and yearend. Update the previously
reported SRC using the data from project and annual progress reports and other
relevant data sources. As indicated in the SRC Summary of Information found in
Annex 11, the period of reporting of some indicators is done only once.
The Project Monitoring Report is submitted to the SDO to help them in monitoring the
progress of your projects in school. Based on the recommendations/action points, the
Project Team and SPT can now adjust, modify, and write the AIP for the following year.
In starting the next AIP, the Project Team assigned may begin by collecting, organizing,
and analyzing the required school data for the PIAs to be tackled in the next AIP.
The cycle for the next AIP begins with Step 2: Identify/Review PIAs.
After year 3, the SPT can now prepare the SIP for the next cycle. During this time, your
SDO will conduct a visit to your school to do a summative evaluation of your SIP.

Output check
¨ Project Monitoring Report Form
¨ Updated SRC based on results and reports

Communicating to Stakeholders
Stakeholder’s participation is one of the important features of School-Based
Management (SBM). Studies confirm that involvement and participation of multiple
stakeholders contribute to better management of schools (Bruns, Filmer, & Patrinos,
20119
). Hence, it is important to advocate and communicate to them the situation,
context, and performance of our schools.
One of the tools to do this is the School Report Card (SRC). The SRC is not for planning
– we have the School-Community Data Template [Annex 1A] to help you plan; it is
also not for accountability (it is not used for the Performance-Based Bonus) – we have
the RPMS for this. The SRC is for communication and advocacy.
The objective of the SRC is to increase community participation and involvement
in school operations and activities by providing your stakeholders a snapshot of
the status of the school and advocating for areas that need their involvement. It is
recommended that the reporting of the SRC to stakeholders should be done at least
twice in a School Year: during midyear and yearend.
What are the data included in the SRC?
The SRC has three parts: 1) school profile; 2) performance indicators measuring
aspects of access, quality, and governance; and 3) status of school projects. A mix of
quantitative and qualitative data is reported to provide the stakeholders a snapshot
of the school situation, context, and performance. To help you in making your SRC,
you should note that majority of the SRC data are already contained in the School-
Community Data Template [Annex 1A]. We have included codes (ex. [SRC.1.]) in the
template so you will know which data sets you can use for the SRC. In the code, the
number corresponds to the item found in the SRC Summary of Information in Annex
11.
Other data and information can be gathered from the EBEIS, forms, and project
monitoring reports from your Project Teams and other stakeholders like the Learning
Action Cells (LACs), Parents-Teachers Association (PTA), Teacher’s Club, and Student
Government.
The list of information covered by the SRC is shown below. For a complete description
and template for these information, please refer to Annexes 11, 12A, and 12B. Other
information aside from those indicated in these guidelines may be included according
to what your school thinks is necessary to share to your stakeholders.
9
Bruns, B., Filmer, D., & Patrinos, H.A. (2011). Making Schools Work: New Evidence on Accountability Reforms. World
Bank Publications.

SCHOOL PROFILE
1. Enrollment
2. Health and nutritional status
3. Learners materials
4. Teachers’ professional development
5. Funding sources
6. School awards and recognitions
PERFORMANCE INDICATORS
ACCESS
7. Number and rate of dropouts by cause
QUALITY
8. Percentage of learners who completed the School Year (Promotion Rate)
9. National Achievement Test (NAT) – by Mean Percentage Score (MPS)
10. Literacy level
GOVERNANCE
11. School-Based Management Assessment Level
12. Child-Friendly School Survey result
13. Stakeholders’ participation
14. Learner-Teacher ratio
15. Learner-Classroom ratio
16. Learner-Toilet ratio
17. Learner-Seat ratio
STATUS OF SCHOOL PROJECTS
18. Status of Annual Improvement Plan (AIP)/Continuous Improvement (CI)
projects
19. Other stakeholders’ accomplishments
To check how child-friendly your school is, we have included a copy of the Child-
Friendly School Survey in Annex 2A. This is included in the SRC under ‘Performance
Indicators: Governance’ and should be accomplished during the preparatory phase of
the SIP process.
What are the steps in preparing the SRC?
The development of the SRC has three steps:
Using the SRC Summary of Indicators as reference, the SPT extracts
the data from the School Community Planning Template, Child-friendly
School Survey, EBEIS, and reports from the Project Teams and other
stakeholders.
The SPT analyzes the data and writes the interpretation below the graph
or chart using the language most easily understood by stakeholders. The
mother-tongue may be used.
1
2

It is important that the SRC be disseminated to stakeholders. The dissemination of
SRC could be done through the following:
• Presentation to stakeholders during School Meetings and Assemblies (October
and March).
• Posting of SRC in school or Division websites, bulletin boards, and in other
public areas.
• Allocating space in the School Journal or Newsletter for SRC Updates.
• Reproduction of enough copies for distribution to the general public.
Note:
If you want to include other information which you think are necessary, please
make sure that it falls on the appropriate SRC section:
• Profiles – information that describes your school (e.g. enrollment – just
describes how many learners you have)
• Performance Indicators – reports your school performance in terms
of access, quality, and governance (e.g. promotion rate – tells you the
percentage of learners who successfully completed the school year, which
is a good indicator of school quality)
• Status of School Projects – captures the progress of implementation of
various school projects (e.g. AIP project on raising the literacy rate of the
learners)
Output check
¨ SRC
Lay out the graphs, charts, and interpretation using the suggested SRC
Template. You have the option to create an SRC with a basic layout
(Annex 12A) or a more advanced one (Annex 12B) depending on your
resources and skills. Once the SRC is finalized, the School Head, PTA
President, Student Body President, and Teacher Representative will sign
the SRC to certify its accuracy.
3

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SCHOOL-COMMUNITY DATA TEMPLATE
I. COMMUNITY PROFILE/DATA
ANNEX 1A School-Community Data Template
IDENTIFYING INFORMATION
Name of the Community/Barangay (s): ____________________________________

NOTE: Community basically refers to the barangay where the school is located. If applicable, include the name(s) of other nearby
barangay(s) where a significant number of enrolled children come from. To make planning easier, this template aims to organize existing
school-community data from different sources. If you find it useful to lift data from other templates and transfer it here, you may do so.
Otherwise, you can just attach the other data templates to this form.

Municipality: ____________________________________
Division: _______________________________________
Region: ________________________________________
A. SOCIAL, DEMOGRAPHIC AND CULTURAL PROFILE
A.1 Population of Children [SRC A.1.]
Total Population
Boys Girls TotalAge Boys Girls Total Boys Girls Total
Number of children NOT in School %of children NOT in School
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
Grand Total
NOTE: Data for the above may be obtained from the Community-Based Management System (CBMS). In case data are not available,
a mapping of children can be done by a team of teachers and/or community volunteers such as the Barangay Service Point Officers
(BSPOs).

1A School-Community Data Template
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A.2 CBMS Basic Needs Indicators: Social
Core IndicatorsBasic Needs
Health

Nutrition
Shelter

Water &
Sanitation

Basic
Education
Value
Proportion of child deaths aged 0-5 years old
Proportion of women deaths due to pregnancy-related causes

Proportion of malnourished children aged 0-5 years old
Proportion of households living in makeshift housing

Proportion of households classified as squatters/informal settlers
Proportion of households without access to safe water supply

Proportion of households without access to sanitary toilet facilities
Proportion of children 6-12 yrs old not in elementary school

Proportion of children 13-16 yrs old not in secondary school

A.3 Ethnic groups present in the community:

A.4 Language spoken by the majority:

A.5 Availability of basic social infrastructure and services. Check which of the following are present in the community.

Elementary school (□ Public □ Private) Clean water supply/ water system
Secondary school (□ Public □ Private) Public library
Day Care Center Public playground
Community health center/station Road/Farm-to-market road
Botika sa Barangay Transportation. Pls specify: ________________________
A.6 Other relevant information. Indicate below any additional information on social, demographic and cultural factors in the
community which impact on children's education.
B. POLITICAL/PEACE AND SECURITY/PEACE AND ORDER
B.1 CBMS Basic Needs Indicator: Peace and Order
Peace and order

Value
Proportion of persons who were victims of crime
B.2 Local mechanisms/structures for peace, security, and order.
Tick if any of the following are present.
Active Barangay Council for the Protections of Children (BCPC) Indigenous/local conflict resolution mechanisms
Police Station Other structures. Pls. specify:
Barangay tanods

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B.3 Stakeholder support to education [SRC G.16.]
Percentage of parents/guardians and other stakeholders who attend Co-curricular activities, Extra-curricular activities,
Meetings, and Assemblies
Actual Number
Total amount of ContributionParticipants and Attendance
Target % Labor* In Kind Cash
Co-Curricular Activities
Extra-curricular Activities
Other Major Activities
* Computed based on the existing minimum daily wage of the locality/province.
B.4 Incidence of crimes and other human-induced hazards
Tick if there are incidences of any of the following in the last 3 years.
SOURCE: Government Elementary/Secondary School Profile (GESP).
Armed conflict as a result of organized crime (terrorism, siege, etc.)
Crime against school head/s (murder/homicide, physical injury, rape, sexual harassment, etc.)
Crime against school property (theft, robbery, arson)
Crime against students (murder/homicide, physical injury, rape, sexual harassment, etc.)
Crime against teacher/s (murder/homicide, physical injury, rape, sexual harassment, etc.)
Fire (Electrical wiring failure, etc.)
Health Threat (i.e. Dengue, Malaria, Measles, food poisoning, disease outbreak)
Oil Spill
Security threat as a result of civilian violence (bomb threats, kidnapping threats, hostage taking, shooting, etc.)
Structural collapse (as a result of engineering failures)
Others. Pls. Specify: ______________
B.5 Other relevant information. Indicate below any additional information on political factors in the community which impact on
children's education.

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C. PHYSICAL ENVIRONMENT/ECOLOGICAL PROFILE
C.1 List of local resources/features of the environment that can be used as learning resource/material
[Example: Rice terraces and water falls; other natural resources in the community]
C.2 Incidence of natural disasters
Tick if there are incidences of any of the following in the last 3 years.
Drought Tropical Cyclones (Storm, Typhoon, Tropical Deppression, etc.)
Earthquake Oil Spill
Fire (includes forest fire, fires as consequence of Tsunami
natural disasters such as typhoons and earthquakes) Public playground
Flood Landslide
Volcanic eruption Others. Pls. Specify: ______________
Storm surge

C.3 Result of Disaster incidences
School used as an evacuation center
C.4 Other relevant information. Indicate below any additional information on environmental/ecological factors in the community
which impact on children's education.

D. ECONOMIC PROFILE
D.1 CBMS Basic Needs Indicators: Economic
Income
Employment
Value
Proportion of households with income below poverty threshold
Proportion of households with income below subsistence threshold
Proportion of households which experienced food shortage
Proportion of persons who are unemployed
D.2 Primary or Major Means of Livelihood of the Households
Agriculture/Forestry. Pls. specify the major products: ______________
Fishery
Manufacturing
Mining
Services
Others
D.3 Child Labor Practice
Are there children in the community who are employed in any work that (a) is mentally, physically, socially or morally dangerous
and harmful to children, and (b) interferes with their schooling by depriving them of the opportunity to attend school, obliging
them to leave school prematurely, or requiring them to attempt to combine school attendance with excessively long and heavy
work?
Pls. specify: how many children; in what industry, activity?
YES
NO

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D.4 Other relevant information. Indicate below any additional information on economic factors in the community which impact
on children's education.
E. TECHNOLOGICAL
E.1 Availability of Electrical Supply: What is the source of electricity?
Grid supplu
Oil-grid supply
Solar power
Generator
Others. Pls. Specify: ______________
No source of electricity
E.2 Internet Connectivity

E.2.1 Are there internet service providers in the area?
YES NO
If Yes, check the appropriate internet service provider/s servicing the area:
BAYANTEL GLOBE SMART WIT Global (Satellite)
DIGITEL PLDT SUN Others. Pls. Specify: _______
E.2.2 Does the school subscribe to any of the internet service provider/s listed above?
YES NO
E.2.3 Are there internet café’/shops/WIFII-enabled stations?
YES NO
Pls. Specify: _____________
E.3 Other relevant information. Indicate below any additional information on technological factors in the community which impact
on children's education.

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II. SCHOOL PROFILE/DATA
IDENTIFYING INFORMATION
Total
Enrolment,
Current SY
No. of Classrooms
For Repair/
Rehabilitation
Level Total
Pupil:
Classroom
Ratio1
In Good
Condition
For Repair/
Rehabilitation
Total
Pupil:
Seat Ratio1
No. of Seats
Kindergarten
Grade 1
Grade 2
Grade 3
Grade 4
Grade 5
Grade 6
Grade 7
Grade 8
Grade 9
Name of School: ________________________________________ School ID: __________________________
Address: ______________________________________________
District: _______________________________________________ Municipality: _____________________
Division: _______________________________________________ Region: _________________________

A. LOCATION, RELATIVE DISTANCE, AND TYPE OF SCHOOL
A.1 Location of the School. Tick the applicable description.
Along the highway Near a river or waterway On top of a mountain
Near the coastline By the hillside
A.2 Relative Distance of the School
Distance in km Mode of Transportation
a. From the poblacion
b. From the nearest public elementary school
c. From the nearest private elementary school
d. From the nearest public secondary school
e. From the nearest private secondary school
f. From the District office
g. From the Division office
B. LEARNING ENVIRONMENT
B.1 Physical Infrastructure
B.1.1 Classrooms and Seats [SRC G.10.; G.12.] Fill-in only the grade level that is applicable to your school.

In Good
Condition

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Annexes
Total
Enrolment,
Current SY
No. of Classrooms
For Repair/
Rehabilitation
Level Total
Pupil:
Classroom
Ratio1
In Good
Condition
For Repair/
Rehabilitation
Total
Pupil:
Seat Ratio1
No. of Seats
Grade 10
Grade 11
Grade 12
TOTAL
In Good
Condition
1
Pupil:classroom ratio = Total enrolment divided by the total number of classrooms
2
Pupil:seat ratio = Total enrolment divided by the total number of seats

B.1.2 Water, Sanitation and Hygiene (WASH) Facilities

B.1.2.a Water Supply/Source. Tick as appropriate. SOURCE: GESP
Local piped water Rainwater catchments
Without available water supply Water well/deep well
Natural source

Is the main source of water functional at present?

Yes No
Pls. cite reasons why: ______________________________________________

B.1.2.b Handwashing. Is there space for handwashing?

Yes If Yes: with soap without soap
No

B.1.2.c Functional Toilets [SRC G.11.] B.1.2.c Toilet Bowls

Number Ratio3
Male
Number Ratio3
Female
Number Ratio3
Male
Number Ratio3
Female
3
Pupil:toilet ratio = Total enrolment divided by number of toilets
4
Pupil:toilet bowl ratio = Total enrolment divided by number of toilet bowls


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B.1.3 Textbooks. Indicate number of textbooks per grade level and subject, and the pupil:textbook ratio.[SRC G.13.]

Pupil:textbook ratio = Total enrolment divided by the number of textbooks. Fill-in only the grade level that is applicable to your
school.
Number Ratio
Subject___________
Number Ratio
Subject___________
Number Ratio
Subject___________
Number Ratio
Subject___________
Number Ratio
Subject___________Level
Kindergarten
Grade 1
Grade 2
Grade 3
Grade 4
Grade 5
Grade 6
Grade 7
Grade 8
Grade 9
Grade 10
Grade 11
Grade 12
TOTAL
B.1.4 Library: No. of books: _________ No. of tables: _________ No. of chairs: _________

Give additional information and qualitative description of the library (lighting, space, other fixtures present, etc.)

B.1.5 Other Learning Facilities/Materials (Example: computer, science equipment)

Facility/Material Number Qualitative description/condition


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C. TEACHERS
C.1 Number of Teachers [SRC G.9.] Fill-in only the grade level that is applicable to your school.
Total Enrolment,
Current SY
No. of Nationally Funded Teachers (Current SY)
TOTALLevel Male 2
No. of
Locally
Funded
Teachers
No. of
Subsidized/
Volunteer
Teachers
Kindergarten
Grade 1
Grade 2
Grade 3
Grade 4
Grade 5
Grade 6
Grade 7
Grade 8
Grade 9
Grade 10
Grade 11
Grade 12
TOTAL
Female
5
Pupil:teacher ratio = Total enrolment divided by number of nationally-funded teachers.
C.2 Quality of Teachers

C.2.1 Number of Master Teachers
Number Carries Full-Time Class
Teaching Load
Assigned
Grade Levels
Assigned Part-Time to
Class Teaching
Assigned Full-Time to
Ancillary Services
Master Teacher IV
Master Teacher III
Master Teacher II
Master Teacher I

Annexes
Total No. of
Teachers
No. of
Teachers
meeting the
standards
SY Before Previous SY ______
% meeting
the
standards
Kindergarten
Grade 1
Grade 2
Grade 3
Grade 4
Grade 5
Grade 6
Grade 7
Grade 8
Grade 9
Grade 10
Grade 11
Grade 12
TOTAL
Previous SY ______ Current SY ______
C.2.2 Number of Teachers meeting the desired competencies based on NCBTS. Fill-in only the grade level that is applicable to your
school.
C.2.3 Projects/interventions implemented to improve basic competencies of teachers
a. Does the school have a mechanism for
sustained school-based training (e.g.,
Learning Action Cell sessions)?

b. Does the school use the result of the
NCBTS-Teacher’s Strength and Needs
Assessment as basis for planning?

YES NO If yes, please describe
Total No. of
Teachers
No. of
Teachers
meeting the
standards
% meeting
the
standards
Total No. of
Teachers
No. of
Teachers
meeting the
standards
% meeting
the
standards

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C.2.4 If the response to C.2.3.b above is YES,

(a) What were/are the identified top 3 training needs of teachers Current SY? Fill-in only the grade level that is applicable to your
school.
Level
Kindergarten
Grade 1
Grade 2
Grade 3
Grade 4
Grade 5
Grade 6
Grade 7
Grade 8
Grade 9
Grade 10
Grade 11
Grade 12
1st 2nd 3rd
Current SY:_______________________
(b) Based on the top 3 training needs mentioned above, how many of the teachers were trained? [SRC G. 14.]

Fill-in only the grade level that is applicable to your school.

Total No. of
Teachers
No. of
Teachers
trained
%
of trained
Kindergarten
Grade 1
Grade 2
Grade 3
Grade 4
Grade 5
Grade 6
Grade 7
Grade 8
Grade 9
Grade 10
Grade 11
Grade 12
TOTAL
Total No. of
Teachers
No. of
Teachers
trained
%
of trained
Total No. of
Teachers
No. of
Teachers
trained
%
of trained

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(c) If the response to question (b) above is NO, cite reasons why teachers were not trained based on identified needs.
(d) What are other interventions implemented to improve competencies of teachers?

Implementer Program/Project Title
Duration
End Start Target
Status/Accomplishments
Indicate progress of the
program/ project, and its effect/
impact on the children's access to
and quality of education.
D. STATUS OF PRIORITY IMPROVEMENT PROJECTS OR CI PROJECTS [SRC G.18.; G.19.]

(These projects include those implemented by the school and other stakeholders)

E. FUND SOURCES [SRC G.16.]

(These projects include those implemented by the school and other stakeholders)

Fund Source Amount
General Appropriations Act (School MOOE)

General Appropriations Act (Subsidy for Special Programs)


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Annexes
III-A. SITUATION OF CHILDREN / LEARNERS: ACCESS - IN AND OUT OF SCHOOL
Instruction: Please input required data/information in unshaded cells. Fill in only the age group/grade level that is applicable to your
school.
1. CHILDREN NOT IN SCHOOL

1.1 Number of school-aged children NOT in school (last two years or previous year, depending on data availability)
Two Years Ago ____
Total Male Female
Previous Year ____
Total Male Female
“No. of out-of-school children
attending other forms of learning”
Total Male Female
5 y/o
6-8 y/o
9-11 y/o
12-15 y/o
16-17 y/o
TOTAL
Age Group
Source: Community-Based Management System (CBMS) of the Barangay; school-community mapping, if available
1.2 Reasons for not attending school in previous year 1

Number of children not in school according to reason(s)Total number
of school-aged
children
not in school
Financial
Matters
Health and
Nutrition
Child
Labour
Distance of
School from
Home
Affected by
Disaster
Affected by
Conflict
Other Reasons
5 y/o
6-8 y/o
9-11 y/o
12-15 y/o
16-17 y/o
TOTAL
Age Group
1
School Planning Teams are encouraged to conduct interviews or focus group discussions with parents/guardians/community members to probe
deeper on reasons cited

Annexes
1.3 Projects/interventions implemented to ensure that out-of-school children are reached or mainstreamed in school
1.3.a. Does the school-community have a mechanism to
actively seek out children not in school and give them access
to education (e.g., family mapping, Community-Based
Management System, etc)

1.3.b. What interventions are being implemented in previous
School Year (s) to ensure that out-of-school children have
access to education?
YES NO "If yes, please describe the mechanism
pursued by the school-community"
2. CHILDREN ENROLLED IN SCHOOL [SRC A.1.]
Total Male
Female
Kindergarten
Grade 1
Grade 2
Grade 3
Grade 4
Grade 5
Grade 6
Grade 7
Grade 8
Grade 9
Grade 10
Grade 11
Grade 12
Percent of Total
Total Male Female Total Male Female
2.1 Enrolment for the last 3 School Years, refer to Government Elementary/Secondary School Profile or EBEIS

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Annexes
2.2 Number of children with disabilities by category

TYPE OF DISABILITY (Current SY)
Total Number
of Children with
Disabilities
Kindergarten
Grade 1
Grade 2
Grade 3
Grade 4
Grade 5
Grade 6
Grade 7
Grade 8
Grade 9
Grade 10
Grade 11
Grade 12
Total
Percent of Total
Level
2.3 Other data
Level Number of Over-aged
Learners
Number of
IP Learners
Number of
Muslim Learners
Number of 4Ps
Learner-recipients
Kindergarten
Grade 1
Grade 2
Grade 3
Grade 4
Grade 5
Grade 6
Grade 7
Grade 8
Grade 9
Grade 10
Grade 11
Grade 12
Total

Annexes
III-B. SITUATION OF CHILDREN / LEARNERS: ACCESS - ATTENDANCE AND RETENTION
Instruction: Please input required data/information in unshaded cells. Fill-in only the grade levels that are applicable to your school.

3. ATTENDANCE
Total Male
Female
Kindergarten
Grade 1
Grade 2
Grade 3
Grade 4
Grade 5
Grade 6
Grade 7
Grade 8
Grade 9
Grade 10
Grade 11
Grade 12
Percent of Total
7
no. of children regularly attending classes divided by the total enrollment x 100

3.1 Number of children regularly attending classes (at least 90% attendance) for the last three SYs 7


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Total Male
Number of children who were frequently absent
Female
Kindergarten
Grade 1
Grade 2
Grade 3
Grade 4
Grade 5
Grade 6
Grade 7
Grade 8
Grade 9
Grade 10
Grade 11
Grade 12
Percent of Total
Number of frequently absent students that were
recipients of Pantawid Pamilya
Total Male Female
Total
Enrolment in
Previous SY2
Previous SY ______
Level
3.3 In the previous SY, how many children were frequently absent (below 90% attendance) and how many of them were recipients
of the Conditional Cash Transfer Program (Pantawid Pamilya) of DSWD?
3.2 Percentage of children regularly attending classes (at least 90% attendance) for the last three SYs7

Total Male
Female
Kindergarten
Grade 1
Grade 2
Grade 3
Grade 4
Grade 5
Grade 6
Grade 7
Grade 8
Grade 9
Grade 10
Grade 11
Grade 12
Percent of Total
7
no. of children regularly attending classes divided by the total enrollment x 100


Annexes
Number of children who are frequently absent according to reasons 8
(Previous SY)Total No. of
Children who
were Frequently
Absent in
Previous SY
Financial
Matters
Health and
Nutrition
Child
Labour
Distance of
School from
Home
Affected by
Disaster
Affected by
Conflict
Other Reasons
Kindergarten
Grade 1
Grade 2
Grade 3
Grade 4
Grade 5
Grade 6
Grade 7
Grade 8
Grade 9
Grade 10
Grade 11
Grade 12
Total
Level
8
School Project Teams are encouraged to conduct interviews or focus group discussions with parents/guardians/community members to probe deeper
on reasons cited
3.5 Projects/interventions implemented to address needs of children who are frequently absent Number of Children Covered
(insert new rows if necessary)
3.4 What were the reasons why children were frequently absent in the previous SY? Please indicate number of children who are
frequently absent according to reasons.

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4.2 Dropout Rates for the last three School Years
Total Male
Female
Kindergarten
Grade 1
Grade 2
Grade 3
Grade 4
Grade 5
Grade 6
Grade 7
Grade 8
Grade 9
Grade 10
Grade 11
Grade 12
Total
DROPOUT RATES
4. DROPOUT [SRC A.2.]
Total Male
Female
Kindergarten
Grade 1
Grade 2
Grade 3
Grade 4
Grade 5
Grade 6
Grade 7
Grade 8
Grade 9
Grade 10
Grade 11
Grade 12
Total
4.1 Number of Dropouts for the last three School Years, refer to Government Elementary School Profile or EBEIS
NUMBER OF DROPOUTS

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4.3 Number and Rates of Dropouts by Cause (Insert row/s when necessary)
NUMBER OF DROPOUTS BY CAUSE (CURRENT SY)
Total No.
of Dropouts
(Current SY)
Kindergarten
Grade 1
Grade 2
Grade 3
Grade 4
Grade 5
Grade 6
Grade 7
Grade 8
Grade 9
Grade 10
Grade 11
Grade 12
Total
Percent of Total
Level
4.4 Projects/interventions implemented to address children at risk of dropping out
- track attendance and identify children at risk of dropping-
out and failing and design remedies to keep them in
school?
- anticipate and minimize disruptions of classes especially
with respect to emergencies (disaster and conflict)?
- track teachers attendance and ways of ensuring their
regular presence based on CSC policy?

YES NO "If yes, please describe the mechanism
pursued by the school-community"
4.4.a. Does the school have a mechanism to:
4.4.b What are the interventions implemented for children at risk of dropping out? Number of Children Covered
Insert new rows if necessary.

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Annexes
III-C. SITUATION OF CHILDREN / LEARNERS: QUALITY
Instruction: Please input required data/information in unshaded cells. Fill-in only the grade levels that are applicable to your school.
5. PROMOTION/GRADUATION RATES [SRC Q.3.]
5.1 Number of promoted learners by grade level, for the last three years
Total Male
Female
Kindergarten
Grade 1
Grade 2
Grade 3
Grade 4
Grade 5
Grade 6
Grade 7
Grade 8
Grade 9
Grade 10
Grade 11
Grade 12
Percent of Total

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5.2 Promotion and Graduation Rates for the last three years 9
Total Male
Female
Grade 1
Grade 2
Grade 3
Grade 4
Grade 5
Grade 6
Grade 7
Grade 8
Grade 9
Grade 10
Grade 11
Grade 12
Overall
9
Promotion rate: no. of promoted learners divided by the total enrollment x 100;
Graduation rate: no. of graduates divided by the total enrollment x 100
6. MEAN PERCENTAGE SCORES (based on National Achievement Tests for Grades 3 and 6) [SRC Q.4.]
6.1 Mean Percentage Scores of NAT Grade 3 and 6 (or Grade 8 and Grade 10 for the Secondary Level), per subject for the last three
SYs
SY Before Previous SY: ____
English Filipino Math Science HEKASI
Level
Grade 3
Grade 6
Grade 8
Grade 10
Previous SY: ____
Level
Grade 3
Grade 6
Grade 8
Grade 10
SY: ____
Level
Grade 3
Grade 6
Grade 8
Grade 10


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6.2 Projects/interventions implemented to improve basic competencies of learners (insert new rows if necessary)
7. LITERACY LEVEL [SRC Q.5.]
7.1 Number of learners who are in the frustration, instructional, and independent levels for the current SY (ENGLISH)10

Total Male Female
Frustration Level
Total Male Female
Instructional Level
Total Male Female
Independent Level
Pre-Test Results
Level
Kindergarten
Grade 1
Grade 2
Grade 3
Grade 4
Grade 5
Grade 6
Grade 7
Grade 8
Grade 9
Grade 10
Grade 11
Grade 12
Kindergarten
Grade 1
Grade 2
Grade 3
Grade 4
Grade 5
Grade 6
Grade 7
Grade 8
Grade 9
Grade 10
Grade 11
Grade 12
Post-Test ResultsLevel
10
Based on Phil-IRI pre-test results (grades 2-6)

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7.2 Number of learners who are in the frustration, instructional, and independent levels for the current School Year (FILIPINO) 10
Total Male Female
Frustration Level
Total Male Female
Instructional Level
Total Male Female
Independent Level
Pre-Test Results
Level
Kindergarten
Grade 1
Grade 2
Grade 3
Grade 4
Grade 5
Grade 6
Grade 7
Grade 8
Grade 9
Grade 10
Grade 11
Grade 12
Kindergarten
Grade 1
Grade 2
Grade 3
Grade 4
Grade 5
Grade 6
Grade 7
Grade 8
Grade 9
Grade 10
Grade 11
Grade 12
Post-Test ResultsLevel
10
Based on Phil-IRI pre-test results (grades 2-6)
7.3 Projects/interventions implemented to improve reading skills of children (insert new rows if necessary)

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8. AWARDS/RECOGNITIONS (TOP 3)
Year
District International
Category of
Awardees
Title
Student
Teacher
School Head
School
Division Regional National
Award-giving Body (Please identify)
1
2
3
1
2
3
1
2
3
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2
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1B Child Mapping Tool
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“Before you go around your community to conduct your early registration activities, coordinate with the Dis-
trict or Division office and your barangay. If there are other schools in your barangay, coordinate with them as well.
Distribute this child mapping tool to your team of teachers and volunteers. They should fill this up as they move from house to
house in the barangay. This will help you get important basic information on the status of 4-17 year old children in your
community which you can use in school planning. You only need to cover your barangay unless majority of your students
come from nearby communities, in which case, you need to conduct child mapping in those barangays as well. If there are
no schools in a barangay, the District or Division office will initiate the child mapping in that area (following DO. No. 1 s. 2015).
Child mapping should be done at least every 3 years (preferably at the start of the SIP cycle), assum-
ing that there are no major changes in the population of your community. After events causing major popula-
tion changes (e.g. disasters), child mapping should be conducted to account for the children in your community.
After mapping, consolidate the data. You can encode it in the School-Community Data Template for easy reference. Share the data with
your District and Division offices, barangay, and with nearby schools and communities.”

ANNEX 1B Child Mapping Tool

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Name of Barangay: Municipality:
Division: Region:
1
ASK: "Is the child a permanent resident?" (YES/NO) If YES, follow up "do the residents plan on moving out?"
2
TYPES OF DISABILITIES: (see DepED Order No. 2, s 2014 for detailed descriptions)
1- Visual Impairment 6- Serious emotional disturbance
2- Hearing Impairment 7- Autism
3- Intellectual Disability 8- Orthopedic impairment
4- Learning Disability 9- Special health problems
5- Speech/language impairment 10- Multiple disabilities

Last First Middle
NAME
Gender Age Date of Birth
DEMOGRAPHIC INFORMATION
With
Birth
Certificate
(Y/N)
Present
Address
Number
of Years
in present
address
Is residence
permanent?
(Yes/No)
RESIDENCE
If YES
specify t
of disabi
DISABILITY
Has a
disability?
(YES/NO)
3
EDUCATIONAL ATTAINMENT:
CK- Completed Kindergarten C7- Completed Grade 7 SK- Some Kindergarten S7- Some Grade 7
C1- Completed Grade 1 C8- Completed Grade 8 S1- Some Grade 1 S8- Some Grade 8
C6- Completed Grade 6 S6- Some Grade 6


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If YES,
specify type
of disability2
DISABILITY
Has a
ability?
S/NO)
ECCD (FOR 4YO CHILDREN)
If YES,
specify
ECCD facility
Provided
with ECCD
services?
(YES/NO)
Educational
attainment3
Currently
studying?
(YES/NO)
EDUCATIONAL STATUS
If YES,
specify name
of school
If NO, state
reason for not
studying
If studying
through ADM,
specify type of
ADM
FUTURE ENROLLMENT
Planning to
study next
school year?
(YES/NO)
If YES, specify
the name of
prospective
school
If NO, state
reason for
not planning
to study next
school year
INTERVIEWER NAME AND SIGNATURE
DATE OF INTERVIEW

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Name of Barangay: Municipality:
Division: Region:
1
ASK: "Is the child a permanent resident?" (YES/NO) If YES, follow up "do the residents plan on moving out?"
2
TYPES OF DISABILITIES: (see DepED Order No. 2, s 2014 for detailed descriptions)
1- Visual Impairment 6- Serious emotional disturbance
2- Hearing Impairment 7- Autism
3- Intellectual Disability 8- Orthopedic impairment
4- Learning Disability 9- Special health problems
5- Speech/language impairment 10- Multiple disabilities

Last First Middle
NAME
Gender Age Date of Birth
DEMOGRAPHIC INFORMATION
With
Birth
Certificate
(Y/N)
Present
Address
Number
of Years
in present
address
Is residence
permanent?
(Yes/No)
RESIDENCE
If YES
specify t
of disabi
DISABILITY
Has a
disability?
(YES/NO)
3
EDUCATIONAL ATTAINMENT:
CK- Completed Kindergarten C7- Completed Grade 7 SK- Some Kindergarten S7- Some Grade 7
C6- Completed Grade 6 S6- Some Grade 6


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If YES,
specify type
of disability2
DISABILITY
Has a
ability?
ES/NO)
ECCD (FOR 4YO CHILDREN)
If YES,
specify
ECCD facility
Provided
with ECCD
services?
(YES/NO)
Educational
attainment3
Currently
studying?
(YES/NO)
EDUCATIONAL STATUS
If YES,
specify name
of school
If NO, state
reason for not
studying
If studying
through ADM,
specify type of
ADM
FUTURE ENROLLMENT
Planning to
study next
school year?
(YES/NO)
If YES, specify
the name of
prospective
school
If NO, state
reason for
not planning
to study next
school year
INTERVIEWER NAME AND SIGNATURE
DATE OF INTERVIEW

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ANNEX 2A Child-friendly School Survey
CONTENTS
I. INTRODUCTION
How did you like school?
What is a school?
What makes up a school?
Who provides the learning environment?
When can a school be called a ‘Child-friendly School’?
What exactly is a Child-friendly School and how can our school become one?
What should a Child-friendly School aim to achieve?
II. SELF-ASSESSMENT TOOL
How should our school go about achieving the goals of the Child-friendly school?
Accomplishing specific targets
How our school scored
So, is our school Child-friendly?
How did you like school?
Many of us look at school as a place for serious learning but rarely as a place for one to enjoy learning activities
and have a say in what one needs and wants to learn.
When you were in school, were you ever consulted as to what you wanted to learn and how you wanted to
learn them? If you were lucky enough to have been asked, were you able to freely suggest ways and activities
by which you could learn more effectively?
Rights and enjoyment are perhaps words often left out of any student handbook or school circular. Now that
you are a teacher, principal or parent, are you the type who believes that being ‘soft’ on children will only make
them learn or study less? Or that giving them ‘choices’ and allowing them to express themselves freely will
only diminish discipline – discipline to make them sit up and listen to their lessons?
Each of us probably has his or her own idea or approach to education and how we can make children ‘learn’.
Regardless of the differences in our opinions, many of us would probably agree that SCHOOL IS FOR CHILDREN.
Perhaps, we could further firm up this agreement by coming up with some common definitions...
What is a school?
Let us consult our dictionaries. Do you have one in your school? All dictionaries would probably contain any
or some of the following definitions: 1) an institution devoted primarily to imparting knowledge or developing
certain skills; 2) the building or buildings in which instruction is given; 3) any sphere or means of instruction.

2A Child-Friendly School Survey
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What makes up a school?
Since it is safe to agree that ‘school’ is for those needing or seeking knowledge or instruction, it should be
primarily composed of learners or pupils.
Where there are pupils, there should also be teachers who care for children, provide for their learning needs,
and nurture their interests.
Then, there is the physical school – the school building and its facilities – classrooms, gymnasium or activity
area, grounds for young children to romp and play, toilet facilities, drinking fountains, and the like.
Did we miss anything? Well, yes there’s still one more and probably the most important one of all. It’s all
people and things that we’ve mentioned combined...and more. It is called the learning environment. The
learning environment is more than just the sum total of all these – people (pupils and teachers) and things
around them – parents, brothers, sisters, other relatives, and other people and things in the community where
the school is located.
When all these INTERACT, and interact FAVORABLY with each other, a lot of wonderful things can happen
to the child’s learning. Remember that learning does not only occur within the four walls of a classroom.
Learning continues when the pupil returns from school to his or her family, mingles with the neighbors and
playmates, runs an errand to the sari-sari store, attends with his or her family a religious service at their place
of worship, and does tens of other things. A healthy learning environment not only enhances the child’s
academic achievement but also ensures his or her physical, psychological, social, and emotional growth.
Who provides the ‘learning environment’?
School principals, teachers, parents and families, community institutions such as your local barangay council,
other community members and the children themselves support each other in creating and enhancing the
‘learning environment’.
When can a school be called a ‘Child-friendly School’?
A Child-friendly School is more than just a place for formal learning. Foremost, it is an institution that recognizes
and respects the range of rights of children, and not just their right to be educated. These rights also include
their rights to be healthy, to be given opportunities for play and leisure, to be protected from harm and abuse,
to express their views freely, and to participate in decision-making according to their evolving capacities.
While upholding children’s rights, a Child-friendly School also instills in children the resposibilities that go with
their rights. Among these are to respect the rights of others, respect diversity, practice equality, and resolve
differences without resorting to violence.
Just as important, a Child-friendly School takes the lead in shaping a learning environment that enables children
to learn as much as their intellectual faculties could take. It is a kind of environment that allows them to grow
healthy, equips them with knowledge and skills that they can use throughout life, and enables them to become
responsible and productive members of their community and society.

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What exactly is a ‘Child-friendly School’ and how can our school become one?
A ‘Child-friendly School’ has the following five traits:
1. A Child-friendly School is inclusive, gender-sensitive, and non-discriminating.
It is said to be inclusive, gender-sensitive, and non-discriminating when it...
- does not turn away any child from enrolling and attending classes for whatever reason
- gives boys and girls equal learning opportunities
- treats all children equally, regardless of gender, social status, cultural origin or religious belief.
2. A Child-friendly School is effective with children.
It is said to be effective with children when it... is child-centered
- has the best interest of the child in mind in all its learning activities
- has a curriculum that addresses the child’s learning needs as well as those of the community and
society
- employs teaching methods that are suited to the child’s age, abilities, and ways of learning
- encourages children to think and decide for themselves, ask questions, and express their opinions
promotes quality learning
- makes sure that children master the basic skills of writing, reading, speaking (and listening),
mathematics, and the necessary skills that they can use through life
- encourages children to learn by doing and by doing things with others
- makes sure that teachers are qualified to teach and continue to become better teachers
- makes sure that teachers and other staff are physically fit, adequately paid, and highly motivated.
encourages children to participate in school and community activities
- encourages children to work together to solve problems and achieve what they aim to do
- encourages children to express their feelings through the arts – music, drawing, drama, and other
forms
3. A Child-friendly School is healthy for children.
It is said to be healthy for children when it...
- promotes children’s health
- guarantees that school buildings, grounds, and facilities are safe, clean, healthy, and with adequate
water and sanitary facilities
- has written policies and regular practices that promote good health
- integrates health education and life skill development in its curriculum
- hosts regular health services for children, such as immunization
4. A Child-friendly School is caring and protective of all children
It is said to be caring and protective of all children when it...
- safeguards and provides security for children
- helps defend and protect children from harm and abuse
- encourages children to care for each other
- does not tolerate physical punishment on children
- has clear guidelines for conduct between students and does not allow bullying

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5. A Child-friendly School involves children’s families and the community
It is said to involve families and the community when it... works closely with children’s families
- consults parents and invites their opinions regarding school policies and activities
- holds regular dialogues with parents regarding their children’s learning progress
- collaborates with parents to encourage their children to practice at home what they are learning
in school
- cares as much as parents that children get enough nutrition and are in good health
- cares about the children’s safety not only within the school premises but also on their way to and
from school
engages the support and interaction of community institutions and other indviduals
- enlists the support of community institutions and individuals for its projects and activities for
children
- acts on behalf of and upholds the interests of children in community assemblies
WHAT SHOULD A CHILD-FRIENDLY SCHOOL AIM TO ACHIEVE?
A Child-friendy School should aspire for these seven (7) goals:
(1) Encourage children’s participation in school and community
(2) Enhance children’s health and well-being
(3) Guarantee safe and protective spaces for children
(4) Encourage enrolment and completion
(5) Ensure children’s high academic achievement and success
(6) Raise teacher’s morale and motivation
(7) Mobilize community support for education
How should our school go about achieving these goals?
The following checklist contains action items that will guide you through what you need to have or need to do
towards accomplishing the seven goals of the Child-friendly School.
See how many of the action items listed under each goal you have accomplished or are doing on a regular
basis. Tick the box before each action item if you have accomplished this. Add up and write your total in the
box after each goal. By checking what your school already has and what it is doing regularly, you will be able
to track your progress towards becoming a Child-friendly School.
You may already be well along the way to becoming a Child-friendly School! Remember though that you have
to be honest with your answers!

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Here’s one other advice... Please accomplish this checklist first before moving on to the next section.
GOAL #1: Encourage children’s participation in school and community
What your school should have or should be doing:
¨ Your school has a working student government.
¨ Your school involves students in meetings and planning sessions that concern their well-being.
¨ Your school involves students in the organizing, planning, and execution of the disaster preparedness
and response plan.
¨ Your school encourages its students to get involved in community work.
¨ Your school has a mechanism or mechanisms – such as a school publication, students’ bulletin board,
or opinion box – for pupils to express their opinions about school and community issues.
Total number of action items checked for this goal
GOAL # 2: Enhance children’s health and well-being
¨ Your school maintains and regularly updates a health record of each pupil.
¨ Your school holds annual weighing and health examination of your pupils.
¨ Your school holds annual dental examination of your pupils.
¨ Your school treats or refers pupils with health problems.
¨ Your school treats pupils with decayed teeth.
¨ Your school has a feeding program for malnourished children.
¨ Your school serves or sells healthy and nutritious food in your premises.
¨ Your school practices proper waste disposal.
¨ Your school has a steady supply of clean and safe drinking water.
¨ Your school has separate toilet facilities for boys and girls consisting of urinals and lavatories that are
regularly maintained and kept clean.
¨ Your school has a functional clinic.
Total number of action items checked for this goal.
GOAL # 3: Guarantee safe and protective spaces for children
¨ Your classrooms have proper ventilation and lighting and enough space for 45-50 pupils.
¨ Your classroom desks and other furniture are sized to the age of the pupils. In the case of shared desks,
each pupil has enough space to do seatwork.
¨ Your classrooms’ layout and furniture allow pupils to interact and do group work.
¨ Your classrooms have a bulletin board or a corner that displays helpful learning materials such as
posters, illustrations, newspaper and magazine clippings, and your pupils’ own works.
¨ Your classrooms, facilities, and premises are regularly maintained and kept clean.
¨ Your school has safe facilities in place to address hazard threats (e.g. fire exits, fire extinguishers,
appropriate electrial wirings).
¨ Your school has identified and prepared alternative learning spaces in cases of emergencies.

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¨ Your school has adequate emergency/first aid kits that are readily available.
¨ Your school conducts regular evacuation drills for earthquake, fire, flooding, or tsunami.
¨ Your school has a library for reading and for study.
¨ Your school has facilities and equipment for recreation and sports.
¨ Your school has sufficient lawn space and vegetation.
¨ Your school has duly assigned personnel in charge of securing its premises, its properties, and those of
its pupils and teachers.
¨ Your school coordinates with the barangay and local authorities to ensure the safety and protection of
your pupils.
¨ Your school has a policy against discrimination with regard to gender, cultural origin, social status,
religious belief, and others.
¨ Your school has a program for children with special needs.
¨ Your teachers use non-threatening styles of discipline.
GOAL # 4: Encourage enrollment and competition
¨ Your school has a master list of all school-age children in the community, whether enrolled or not.
¨ Your school regularly coordinates with the local barangay council to identify school-age children who
are out of school, for the purpose of bringing them to school.
¨ Your school conducts campaigns to encourage parents to enroll their children.
¨ Your school has a system to regularly check on the attendance of its pupils and address problems
concerning non-attendance.
GOAL # 5: Ensure children’s high academic achievement and success
¨ Your school has a clear vision/mission statement that is prominently displayed and adequately
explained to all school personnel.
¨ The principal and teachers are familiar with child-centered and child-friendly principles.
¨ Your school provides each student a complete set of textbooks.
¨ Teachers regularly prepare their lesson plans.
¨ Your school encourages and promotes cooperative and “hands-on” learning (“learning by doing”).
¨ The principal has data on the school’s past three years performance in the division, regional or national
tests for the purpose of improving its current year performance.
¨ Teachers regularly monitor and assess their pupils’ academic performance, with the view of improving
their performance.
¨ The school provides students access to ADM, ALS, and/or other learning materials for their use during
emergencies.

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GOAL # 6: Raise teachers’ morale and motivation
¨ Teachers undergo continuing and advance professional training at least once a year.
¨ Teachers are regularly trained in new and effective teaching-learning strategies.
¨ Teachers have their own lounge and/or work area.
¨ Teachers are given annual medical check-up.
¨ The principal provides strong direction and leadership guided by a written supervisory plan.
¨ The principal regularly monitors teachers’ performance and provides needed support.
¨ Teachers support their co-teachers by sharing teaching techniques and experiences.
¨ Your school provides annual medical examination to your teachers and other staff.
GOAL # 7: Mobilize community support for education
¨ Your school has a Parent-Teacher Association (PTA) that has elected leaders, meets regularly, and has
a written plan of action.
¨ Your school coordinates with barangay institutions to identify children who are physically or sexually
abused or are made to do hard physical labor, for the purpose of identifying their special needs.
¨ Your school coordinates with the barangay and local institutions to enroll illiterate parents in literacy
programs.
¨ Your school takes the lead in conducting literacy programs for illiterate parents.
¨ Your school enlists the support of community organizations to help raise funds and resources for
learning.
¨ Your school invites parents to discuss with your teachers the learning experiences and progress of their
children.
¨ Your school consults parents in the drafting of its policies, and in the planning and implementation of
school activities.
¨ Your school has organized and capacitated the School Disaster Risk Reduction and Management
Committee (SDRRMC).
¨ Your school has strong partnerships with external stakeholders in order to address disaster risk
reduction and the CCA-related needs of the school (i.e. data and statistics, capacity building, resources,
etc).

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RATING YOUR SCHOOL FOR ACTION ITEMS DONE
Goal # 1: Encourage children’s participation in school and community
The Goal has 5 action items. If you scored 3 points, give yourself a blue heart; if you scored 4 points, give
yourself a purple heart; if you scored 5 points, give yourself a red heart. If you scored lower than 3 points, don’t
color the heart. But take heart (pardon the expression), there are still six goals to assess and you might just do
better with the next ones.
(Note: If you do not have crayons or color pens or pencils, you can just mark the inside of the heart with a B
for Blue, P for Purple, or R for Red)
Color this heart!
Goal # 2: Enhance children’s health and well-being
This Goal has 11 action items. If you scored 7 points, give yourself a blue heart; if you scored 8-9 points, give
yourself a purple heart; if you scored 10-11 points, give yourself a red heart. If you scored lower than 7 points,
don’t color the heart, if your score is lower than desired, try again with the other goals. You have five more to
go!
Color this heart!

Goal # 3: Guarantee safe, protective spaces for children
This Goal has 17 action items. If you scored 10-11 points, give yourself a blue heart; if you scored 12-14 points,
give yourself a purple heart; if you scored 15-17 points, give yourself a red heart. If you scored lower than 10
points, don’t color the heart. Did you do better this time?
Color this heart!
Goal # 4: Encourage enrollment and completion
This Goal has 4 action items. If you scored 2 points, give yourself a blue heart; if you scored 3 points, give
color the heart. We’re midway through the test. Let’s see how you score with the rest!
Color this heart!

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Goal # 5: Ensure children’s high academic achievement and success
color the heart. Hope you’re racking up those points!
Color this heart!
Goal # 6: Raise teachers’ morale and motivation
This Goal has 8 action items. If you scored 4-5 points, give yourself a blue heart; if you scored 6-7 points, give
color the heart. Do you think you’ll be a Child-friendly School by the end of this test?
Color this heart!
Goal # 7: Mobilize community support for education
color the heart. That’s it! Hope you did well!
Color this heart!
ACCOMPLISHING SPECIFIC TARGETS
The preceding sections outlined the actions that we need to take towards establishing a Child-friendly School.
However, this is just the first step. We must also ensure that our actions are effective enough to help us realize
desired outcomes for children in the context of the Child-friendly School System.
We may also call these desired outcomes ‘targets.’ The following are the targets set for itself by the Department
of Education (DepEd). The ideal, of course, is to aim for universal coverage or 100% attainment of these targets.
• All school-age children in your community are served by the school (ages 5-11 in ES, 12-15 in JHS, 16-
17 in SHS).
• All children in your school who enrolled in Kinder six years ago finish Grade 6/ enrolled in Grade 7 three
years ago finish Grade 10/ enrolled in Grade 11 finish Grade 12.
• All your Grade 6 pupils/Grade 10/Grade 12 students pass the division, regional, or national tests or
assessments.
In addition are targets relating to the promotion of proper health and nutrition among schoolchildren and

Annexes
school personnel. This follows the principle that a healthy and well-nourished child is more ready for learning
than a sickly one.
The additional targets are as follows:
• All schoolchildren are well nourished.
• All schoolchildren are healthy.
• All schoolchildren have good dental health.
How much of these targets has your school accomplished?
The following are the standards by which you are asked to rate your school:
Enrollment and academic achievement targets for school year (SY) _______:
1. All school-age children in your community are served by the school (ages 5-11 in ES, 12-15 in JHS, 16-17 in
SHS).
(Please check)
¨ Less than 95% Poor 0 point
¨ 95-96% Fair 1 point
¨ 97-98% Good 2 points
¨ 99-100% Outstanding 3 points
Your Score: __________point/s
2. All children in your school who enrolled in Kinder six years ago finish Grade 6/ enrolled in Grade 7 three
years ago finish Grade 10/ enrolled in Grade 11 finish Grade 12.
(Please check)
3. All your Grade 6 pupils/Grade 10/Grade 12 students pass the division, regional, or national tests or
assessments.
(Please check)

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Health and nutrition targets:
4. All your pupils/students are well nourished.
(Please check)
5. All your pupils/students are healthy.
(Please check)
6. All your pupils/students have good dental health.
(Please check)

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How our School scored
On these pages, you will tally your scores in the two assessment categories.
To rate yourself for Action Items done (pages __), assign the following points to your colored hearts:
Blue heart - one (1) point
Purple heart - two (2) points
Red heart - three (3) points
Uncolored heart - no (0) point
Now add up those points
Action Items / Goals Colored Hearts Points
1. Encourage children’s participation in
school and community
2. Enhance children’s health and well-being
3. Guarantee safe and protective spaces for
children
4. Encourage enrollment and completion
5. Ensure children’s high academic
achievement and success
6. Raise teacher’s morale and motivation
7. Mobilize community support for
education
SCORE
Enter and add up your scores for Accomplishing Specific Targets (pages __) here.
Progress toward specific targets Points
1. All school-age children in your community are served by
the school (ages 5-11 in ES, 12-15 in JHS, 16-17 in SHS).
2. All children in your school who enrolled in Kinder six years
ago finish Grade 6/ enrolled in Grade 7 three years ago
finish Grade 10/ enrolled in Grade 11 finish Grade 12.
3. All your Grade 6 pupils/Grade 10/Grade 12 students pass
the division, regional, or national tests or assessments.
4. All your pupils are well nourished.
5. All your pupils are healthy.
6. All your pupils have good dental health.
SCORE `

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Now, tally your scores in the two categories.
Action Items / Goals
Progress toward Targets
TOTAL SCORE
So, is your school Child-friendly?
If you got a total of at least 25 points but lower than 30 points, you are a CHILD-FRIENDLY SCHOOL!
If you got at least 30 points but lower that 35 points, you are an OUTSTANDING CHILD-FRIENDLY SCHOOL!!
If you got 35 points or higher, you are indeed a VERY OUTSTANDING CHILD-FRIENDLY SCHOOL!!!
To all of you who made it, CONGRATULATIONS!!! To those who didn’t, you can try to do better next school year.
Now make sure that you do this every school year to see if you are keeping with or improving your performance.
Thank you for answering this little test. Until next time when we include other action items and targets in our
list! Becoming a Child-friendly School is easy, don’t you agree?
(name of your school)
is a
CHILD-FRIENDLY SCHOOL!!!

2B Child Protection Policy Implementation Checklist
Annexes
Annex 2B Child Protection Policy Implementation Checklist
School-Based Child Protection/Anti-Bullying Policy Implementation Checklist
Name of School: _______________________________________
Address: _____________________________________________
District/Division/Region: ________________________________
This checklist is designed to monitor and evaluate the compliance of the school/s in the
implementation of DepEd Order No. 40, s. 2012 and DepEd Order No. 55, s. 2013.
Tick the appropriate box that corresponds to your observation.
P – Present or In Place
A – Absent or Not In Place
Findings will be based simply on the presence or absence of the requirement as stated in
each item and shall be the basis for a plan of action by the school and the Division Office.
Instruction:
1. The school has a written school-based child protection and/or anti-bullying policies.

2. There is a code of conduct incorporated in the school-based child protection or anti-
bullying policy for the following:
a. Students
b. School Administrators
c. Non-Teaching Personnel (guards, maintenance, etc.)
d. Teachers
e. Visitors (Parents, alumni etc.)
f. Off-Campus activities such as field trip, camping etc.

3. The code of conduct has specific provisions to address potential risks to students such
as:
a. Disregarding abusive situation or behavior against children;
b. Employing children as house helper or asking students to care for teacher’s
children while in school;
c. Relating with children in private for personal matters like student-teacher as
“text mates” or face book friends;
d. Going out with students after school such as watching movies;
e. Using green jokes or jokes with double meaning in the class; and
f. Cultural Beliefs (marrying children because it is acceptable based on one’s
culture/religion, amicable settlement on child abuse cases).

P A

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4. Promotion or information dissemination of the school-based child protection and/or anti-
bullying policies is done during school opening for:
• Students
• Teachers
• Non-Teaching personnel
• Parents

5. There are written procedures to guide in conducting disciplinary proceedings in cases of
offenses committed by pupils, students, or learners.

6. The school has adopted a conflict resolution mechanism that respects the rights of
indigenous peoples, provided that they conform to child’s rights and the Department
issuances on child protection.
7. There is an established system for identifying students who may be suffering from
significant harm based on physical, emotional, or behavioral signs.

8. Has developed and implemented a school-based referral and monitoring system to
address child abuse and bullying cases.
9. There is an existing record of all proceedings related to bullying and child abuse cases
using the Intake Sheet (Annex B of DO 40, s. 2012 or Appendix B or DO 18, s. 2015) as
appropriate.

10. Records related to complex cases of child abuse and bullying using the Intake Sheets
(Annex A of DO 40, s. 2012 or Appendix B of DO 18, s. 2015) are well-kept and separate
from simple cases.

11. The school has submitted its consolidated reports on bullying and child abuse cases to
the Division Office a week after the opening of each school year.

12. Has mapped out available resources in their community for possible linkages or
networking for cases needing referrals etc.

13. Has an active coordination with WCPD, DSWD, and other government and Non-
Government Organizations (NGO).

14. Has a clear policy on the use of positive and non-violent discipline for children.

15. There is an organized Child Protection Committee (CPC) in the school.

16. There is an annual capacity building activities for the members of the CPC:
• Guidance Counselor/Designated Guidance Teacher
• Representative of the Students
• Representative of the Parents
• Representative of the Barangay
• Representative of the Teachers
P A

2B Child Protection Policy Implementation Checklist
Annexes
17. The CPC is meeting regularly to discuss appropriate interventions and/or responses to
school problems on bullying and child abuse cases and other concerns.

18. The school with its CPC has initiated information dissemination programs and organized
activities for the protection of children from abuse, exploitation, violence, harm, and
bullying.

19. There is a strong student participation in the promotion of child protection and anti-
bullying policies of the school.

20. There is a feedback mechanism in the school to monitor the implementation of the
Child Protection and/or Anti-Bullying policies.

(Total Number of P and A multiplied the total number of items divided by 100)
Overall Scores
General Description:
Recommendation:
P A
Prepared by:
_______________________________

Signature over Printed Name

_______________________________
Designation
_______________________________
Received by:
_______________________________

Signature over Printed Name

_______________________________
Designation
_______________________________

Annexes
Annexes
Annex 2C Guidelines on Student-led School Watching and Hazard Mapping
Student-led School Watching and Hazard Mapping
(Lifted from DO. No. 23 s. 2015)
PROCEDURES
A. Organizing and Preparing the School Watching Team
• The school head shall designate a moderator to facilitate a student-led school watching and hazard
mapping activity. The moderator is preferably a DRRM-trained school personnel who is familiar with
the hazards and risks in the school or anyone who has previous/current involvement in any DRRM
activity.
• The School Watching Team (SWT) should compromise of at least 10 members. For medium and big
schools, organizing various students’ organizations and/or student leaders for a school watching
activity is preferred to maximize engagement. For very small schools (i.e. with less than five classes),
teachers could integrate school watching in their respective lessons as an outdoor activity. For very big
schools, more than one team could be organized to ensure that all grade levels, sections, and groups
are represented.
• The Supreme Student/Pupil Government (SSG/SPG) shall aid in the identification of SWT members.
The team members could be student leaders of youth clubs, academic and/or non-academic clubs
such as boy/girl scouts, Red Cross, or representatives from various grade levels and/or sections.
• The moderator is encouraged to redesign the process, if necessary, to ensure appropriateness to the
composition of the SWT. Preferably SSG/SPG shall also participate in this activity.
• It is important that the moderator presents the guidelines in the language that the SWT is most familiar
and comfortable with.
• The moderator could prepare a timeline on the conduct of this activity to ensure that this will not
disrupt regular school activities and/or classes of SWT members.
• The moderator will prepare the route for the school watching, designate stops and provide a School
Watching Checklist (see attached) to Team members for guidance in the observation of hazards.
• Designate a start and end point for the school watching activity.
• The moderator shall orient the SSG/SPG on school watching and hazard mapping before convening the
SWT.
B. School Watching and Hazard Mapping
• The moderator should ensure that all SWT members have a pen and notebook for note taking during
the school watch.
• The moderator shall orient the SWT on the background and purpose of this activity, and level-off with
the Team on the conduct of this activity.
• Walk through each building, classroom, office, laboratory, workshop, play area, garden, and any open
area of the school.
• At each point, give a 3-5-minute stop for the Team to observe and take down notes in every building,
classroom, office, laboratory, workshop, play area, garden, and any open area.
• Use the School Watching Checklist as a basic guide in identifying hazard factors and/or at risk areas in
the school. The Team members are encouraged to add other risk factors based on their observation,
experience, and appreciation of the condition of the school environment/facilities.
• Afterwalkingaroundtheschoolpremises,themoderatorwillfacilitatetheprocessingoftheinformation
noted by the SWT.

2C Student-led School Watching and Hazard Mapping
Annexes
• Then, materials such as cartolina, pens, crayons, coloured papers or any drawing material will be
distributed to the SWT to map and plot the identified hazards and/or risk areas in the school.
• Allow the SWT to discuss the plotted hazard areas in the map to enhance the initially placed markings.
• Finalize the hazard map based on the SWT discussion and prepare for a presentation to the School-
Community Planning Team (SPT).
School Watching Checklist
¨ Broken window
¨ Slippery pathway
¨ Blocked corridor
¨ Heavy objects mounted on top of cabinets/
shelves
¨ Flooded area
¨ Busted plugs/light bulbs/electrical facilities
¨ Exposed electrical wires
¨ Protruding nails in chairs and tables
¨ Broken door knobs
¨ Warning sign: Slippery pathways/corridors
¨ Plants mounted on the building railings
¨ Flooding
¨ Exposed chemicals and liquids
¨ Lack/absence of storage for equipment
¨ Unlabeled chemicals
¨ Dripping ceiling
¨ Open pit
¨ Stagnant water
¨ Unpruned trees/bushes/shrubs
¨ Open/clogged canals
¨ No ramps for elevated school buildings or other
facilities
¨ Swing-in doors
¨ Broken/dilapidated ceiling
¨ Open/incomplete perimeter fence
¨ Presence of stray animals inside the school
campus
¨ Presence of electrical post/transformer near or
within the school perimeter
¨ No system of release to parents during
emergencies
¨ No posted emergency hotlines around the
school
¨ Garbage area (segregation of biodegradable
and non-biodegradable)
¨ Detached or peeled off GI sheet
¨ Broken toilet bowl and/or sinks
¨ Broken chairs/desks/tables
¨ Blocked/no emergency exits
¨ Unmounted cabinets/shelves
¨ Medical kits in every classrooms
¨ Bells/alarms
¨ Condemnable building (i.e. very old structure,
collapsing building and/or prominent cracks on
classroom walls)
¨ Others (List as many as possible)

Annexes
Annexes
ANNEX3GapAnalysisTemplate
SCHOOLIMPROVEMENTPLANNING
GAPANALYSISTEMPLATE
REGION:___________________________________
DIVISION:__________________________________
DISTRICT:__________________________________
BARANGAY:_________________________________
SCHOOL:___________________________________
Instruction:UsethematrixonthenextpageasaguideinassessingthegapbetweenyourDivisionTargets(A)andschoolperformance(B).In
particular,youcanfilloutthematrixbyansweringthefollowingquestionsforeachDivisionTarget:
B1. Dataneeded–WhatdatadoweneedtoassessourschoolperformanceagainstthisDivisionTarget?
B2. Currentlycontributing–IsourcurrentschoolperformancecontributingtotheattainmentofthisDivisionTarget?Howisitcontributingornot
contributing?Explain.
B3. InhibitingFactors–Ifcontributing,whatarethefactorsthatpreventusfromcontributingfurthertothisDivisionTarget?Ifnotcontributing,
whatarethefactorsthatpreventusfromcontributingtothisDivisionTarget?Includethemostpressingneedsorproblemsfromavailabledata.
B4. Projectsimplemented–WhatschoolprojectsbeingimplementedaregearedtowardstheattainmentofthisDivisionTarget?Ifnosuchprojects
arebeingimplemented,leaveitblank.
B5. Groupsthatrequireattention–AretheregroupsinourschoolthatrequirespecificattentionconcerningtheattainmentofthisDivisionTarget?
(e.g.,consideringgender,socio-economicstatus,ethnicity).
DATEACCOMPLISHED

3 Gap Analysis Template
Annexes
A.DIVISIONTARGETS
B.SCHOOLPERFORMANCE
B1. DATANEEDED
B2.CURRENTLYCONTRIBUTING
B3.INHIBITINGFACTORS
B4.PROJECTS
IMPLEMENTED
B5.GROUPSTHAT
REQUIREATTENTIONYES/NOEXPLANATION
Example1.ZeroDropout
1.Dropoutrates
overtheprevious
threeyears
2.Reasonsfor
droppingout
No
Dropoutratesoverthe
lastthreeyearshave
beengreaterthan2%.
Highdropoutratesdueto
thefollowing:
-financialmatters
-healthproblems
-childlabor
1.Newstrategyon
attendancemonitoring
2.Teachercounselingof
students
Disadvantaged
students
Example2.Attainbasicliteracy
byGrade3
Basicliteracyrates
bygradelevelover
thepastthree
years
Yes
Allstudentsoverthe
pastthreeyearshave
attainedbasicliteracyby
Grade3.
Basicliteracycanbe
attainedearlier(e.g.,by
Grade1):
-focusingonthemale
studentsinGrades1and2
thatfallbehind
-determiningthereasons
whymalestudentsin
Grades1and2fallbehind
OplanTutokBasaMalestudents

Annexes
Annexes
ANNEX4IdentifyingPriorityImprovementAreas
Instruction:Usingthematrixonthenextpage,pleaserateeachimprovementareaonfivecriteriausinga5-pointscaleasdescribedbelow.
Afterwards,computetheaverageratingofeachimprovementareaandinterprettheresultsasfollows:
CriteriaDescriptionScale
Strategic
Importance
Thenumberofotherareasthatwillbenefitwhentheimprovementareais
addressed
5–VeryHigh
4–High
3–Moderate
2–Low
1–VeryLow
UrgencyTheurgencyorneedtoimprovetheareaassoonaspossible
MagnitudeThenumberoflearnersthatwillbenefitwhentheimprovementareais
addressed
FeasibilityThedegreetowhichtheimprovementareaiswithintheschool’smandateand
control
AverageRatingInterpretation
4.5–5.0VeryHighPriority
3.5–4.49HighPriority
2.5–3.49ModeratePriority
1.5–2.49LowPriority
1.0–1.49VeryLowPriority

4 Identifying Priority Improvement Areas
Annexes
ImprovementAreasStrategicImportanceUrgencyMagnitudeFeasibility

Annexes
Annexes
ANNEX5PlanningWorksheet
Instruction:Alignyourinputintotheappropriatelearningstageandintermediateoutcomes.
PLANNINGWORKSHEETforACCESSandQUALITY
LEARNINGSTAGEDEPEDINTERMEDIATEOUTCOMES
PRIORITY
IMPROVEMENTAREA
GENERALOBJECTIVE/SROOTCAUSE/S
TIMEFRAME
SY__SY__SY__
K-3
IO1:Learnersareinschooland
learningcenters
   □□□
IO2:Learnersaccessprograms
responsivetotheirneedsand
consistentwiththeirinterestsand
aptitudes
  □□□
IO3:Learnersenjoylearner-friendly
environment
  □□□
IO4:Learnersactivelyparticipatein
theirlearningenvironment
  □□□
IO5:Learnersattainlearningstandards  □□□
IO6:Learnersarewell-rounded,happy
andsmart
□□□
4-6
IO1:Learnersareinschooland
learningcenters
   □□□
responsivetotheirneedsand
consistentwiththeirinterestsand
aptitudes
  □□□
environment
  □□□
IO4:Learnersactivelyparticipatein
theirlearningenvironment
  □□□
andsmart□□□

5 Planning Worksheet
Annexes
PLANNINGWORKSHEETforACCESSandQUALITY
LEARNING
STAGE
DEPEDINTERMEDIATEOUTCOMES
PRIORITYIMPROVEMENT
AREA
TIMEFRAME
SY__SY__SY__
7-10
IO1:Learnersareinschoolandlearning
centers
   □□□
responsivetotheirneedsandconsistent
withtheirinterestsandaptitudes
  □□□
environment
  □□□
IO4:Learnersactivelyparticipateintheir
learningenvironment
  □□□
andsmart
□□□
11-12
IO1:Learnersareinschoolandlearning
centers
   □□□
responsivetotheirneedsandconsistent
withtheirinterestsandaptitudes
  □□□
environment
  □□□
IO4:Learnersactivelyparticipateintheir
learningenvironment
  □□□
andsmart
□□□

Annexes
Annexes
PLANNINGWORKSHEETforGOVERNANCE
DEPEDINTERMEDIATEOUTCOMES
PRIORITY
IMPROVEMENTAREA
TIMEFRAME
SY__SY__SY__
IO1:Educationleadersandmanagers
practiceparticipativeandinclusive
managementprocesses
   □□□
  □□□
  □□□
  □□□
IO2:Internalsystemsandprocesses
neededforcontinuousimprovementin
place
  □□□
□□□
   □□□
  □□□
IO3:Growingnumberofstakeholders
activelyparticipateandcollaboratein
convergencemechanismsatalllevels
  □□□
  □□□
  □□□
□□□

6 Guidelines in Listening to the Voice of the Learners and Other Stakeholders
Annexes
ANNEX 6 Guidelines in Listening to Voice of Learners and Other Stakeholders
GUIDELINES IN LISTENING TO THE VOICE OF THE
LEARNERS AND OTHER STAKEHOLDERS
(based on the School Improvement Project Learning Guide)
Different types of stakeholders have different needs that they want to satisfy. It is important to understand
stakeholder differences in order to satisfy their different needs.
FACILITATING AND PROBING
It is critical to have the stakeholders themselves help in identifying their own needs. When stakeholders tell us
in their own words what their needs or issues are, we may be able to pick up new ideas and acquire a deeper
understanding of their situation.
Stakeholders have different ways of saying what they need. We have to learn how to scrutinize and understand
what they truly mean. The real needs of the stakeholders may have to be inferred or extracted from what they
actually say during interviews. While they may identify the things they need, it is critical to determine why they
need these things.
Oftentimes, stakeholders are unable to directly voice out what they need or want. As such, it is important to
ask follow-up questions to identify stakeholders’ needs that are important to them. In terms of gathering qual-
itative data on your identified priority improvement area, your learners and other stakeholders should also be
asked about interventions done by teachers or the school to address their existing problem.
NEEDS AND WANTS
When gathering the voice of our stakeholders, we must be careful in determining whether something is a need
or a want. Needs are what stakeholders expect to receive from a concept or service. Wants are preferences of
a stakeholder on how to receive a concept or service. Needs are more likely common across our stakeholders.
Wants may vary from stakeholder to stakeholder even if they share the same needs. We have to make sure to
address the needs first before the wants. However, wants are important to create a balance on what we deliver
and how we deliver our service to our stakeholders.
DATA GATHERING TOOLS
There are different tools that can be used in gathering the voice of the learners and other stakeholders. The
most common way is by conducting interviews or Focus Group Discussions (FGDs). It is critical to allow our
stakeholders to elaborate on their responses in order to infer the specific needs that are critical for them. After
gathering data through interviews, we can conduct surveys to quantify and verify the responses from the inter-
views. In most cases, tools need to be used in combination.
Interview questions should be open-ended. When necessary, follow-up the questions to delve further into the
stakeholder issues. In such cases, we should allow the stakeholders to talk. We must avoid biased, leading, or
loaded questions. Our questions should be clear, and the way we word the questions should not be ambiguous.

Annexes
Annexes
PROCESSING
How do we analyze the responses of the learners and other stakeholders? We have to transcribe the learners’
and other stakeholders’ responses verbatim, or word for word. The use of their own language is important. We
have to read through these interview transcriptions and highlight any statements that you think are relevant
to our PIA. It might be good to group their responses to help you classify their needs, issues, or suggestions.

7 Walk the Process Guidelines
Annexes
ANNEX 7 Walk the Process Guidelines
Walk the Process Guidelines
How to Create Flowcharts?
A flowchart shows the relationship between inputs, activities, and outputs that constitute a process. When
creating a flowchart, people who are involved in the process can work as a group to have multiple viewpoints.
For example, if you want to look into the attendance checking process of Grade 6 students, walk the process
with Grade 6 advisers. Let them create the process flowchart with you because they are the ones who are
involved in attendance checking. The following guidelines should help you in walking the process with them:
1. Brainstorm
- Initially, it is more beneficial to brainstorm or think of the inputs, activities, and outputs that
constitute a process rather than to conduct interviews or more hands-on approaches to identify
process elements. This will provide you with the big picture of the process and this can also serve
as your reference when validating the process map through interviews and, ultimately, direct
observations.
- For brainstorming, it is better to use flipchart and self-stick notes. You can easily write down ideas
on stick notes as soon as it is said and post it on the flipchart. The group can then give immediate
feedback. If there will be corrections, you can easily move the stick notes and proceed with the
discussion.
- Walk the process from the very start. Then, think of each activity that happens as you move along
the process. In your flowchart, arrange these activities in sequence using appropriate flowchart
symbols. Be consistent in the direction flow: time should always flow from top to bottom, or from
left to right.
- The flowchart/s should map what is really happening in the process. However, process maps can
also be used/viewed in different perspectives:
o What you think the process is – the team’s perspective of what is happening in the process
o What the process really is – what is actually happening in the process, validated through
interviews and direct observations
o What the process should be – the actual future state of the process based on learners’ or
stakeholders’ requirements
But remember to do these separately from each other. Do not combine elements of what you
think a process is and what the process should be. Each one should have a different process map.
For now, you will only have a map of the first one (what you think the process is).
- If the team is having difficulties in mapping their process, it could mean that the sequence of their
process is unclear or is undefined. An unclear or undefined process usually results in inconsistent
performance (e.g. some teachers in the grade level have very good documentation of student
attendance while others do not – this inconsistency affects the performance of the whole grade
level).

Annexes
Annexes
2. Conduct interviews
- Interviews can be conducted 1) to identify missing elements of the process (including decision
points) and 2) to validate the elements conceived during brainstorming.
- You should interview the people that are involved in the process as necessary, especially if there
are unclear or undefined elements in the process. For example, in the Mathematical Periodical
Test process, checking and recording the test scores are activities that the teacher may perform
at home. Instead of directly observing the teacher, you can verify these elements by asking the
teachers if they do these at home, for how long, producing what output, what problems they
encounter, what other related activities they do, etc.
3. Directly observe the process
- Direct observations allow you to determine what the process really is from what you think the
process is. This allows you to check for missing elements and, more importantly, to validate the
elements identified during brainstorming and interviews.
- This step is especially important when you identify storm clouds, or problems arising in specific
activities in the process. Storm clouds have to be observable, measurable, and specific.

7 Walk the Process Guidelines
Annexes
SAMPLE FLOWCHART
è
è
èè
è
è
è
è
Parent-Teacher Dialogue Flowchart
Start
Adviser
Prepares
Forms 1 and 2
Check Attendance:
Form 1
Inform Parents
(Verbal)
Identify
SARDO
Parents
Arrive?
Drop
Or
Home Visit
End
PTD during
Card Giving
End
è
NO
YES

Annexes
Annexes
ANNEX 8 Root Cause Analysis Overview
Root Cause Analysis Overview
STEP 1
In this step, we will identify the root causes of each area of focus. The root cause is the deepest underlying
cause of problems within any process. This process of identification is important because the solutions to
be formulated depend on the correct diagnosis of the root causes. Kindly take note that there are two (2)
different causes, namely:
a. Direct Cause – a cause that directly affects an event or condition. Example: Fever causes Absenteeism.
This type of cause is what we want to address.
b. Indirect Cause – a cause that affects the direct cause which by itself is not sufficient to affect the event
or condition. Example: Poverty contributes to high malnutrition.
The usual approach to problem solving used by many is to come up with solutions based on preconceived
ideas and assumptions about the existence of the problem. Solutions may temporarily provide improvement
but the problem eventually resurfaces since the root cause was not properly addressed. Thus, the root cause
analysis approach is necessary in meaningfully addressing the problem.
Root Cause Analysis is a structured and thorough review of the problem designed to identify and verify what is
causing the problem. The root cause must be within the boundaries of the school process that you analyzed.
Performing Root Cause Analysis requires transparency and no predetermined assumptions. Otherwise, it may
lead you to ignore the real causes of the problem.
Once you have analyzed the performance indicators, school processes, and interviews with learners and
stakeholders,younowhaveavalidatedlistofrootcauses. Congratulations! Oncetherootcausesareidentified,
we organize these causes into a diagram. We suggest that you only use one tool to make the diagram.
Sample problem:
A school wants to determine the root causes of their low performance in Grade 3 NAT. Below are examples of
the application of the various suggested tools:
Steps What you will need Tools Outputs
1. Synthesize
identified
possible root
causes
 School and
community data
 Flowchart of the
school processes
relevant to each PIA
 Documentation
from FGDs,
interviews or home
visits
Any of the following:
• Fishbone Diagram
• Why-why Diagram
• Problem Tree
A diagram showing
the possible root
causes for each PIA
2. Prioritize
root causes
 Step 1 Output Prioritization Rubrics List of priority root
causes for each Area
of Focus

8 Root Cause Analysis Overview
Annexes
Fishbone Diagram
Problem Tree

Annexes
Annexes
o Is the root cause within
your control?
o Does the root cause cut
across different PIAs?
o Does solving the root
cause result in school-wide
improvement?
o Do you have enough
resources to address the
root cause?
o Is there sufficient time to
think about the solution of
the root cause?
Checklist
If your answer is yes,you should probablyprioritize this root cause.
STEP 2
You can now synthesize these root causes to help you decide which root cause to prioritize and address. We
suggest two techniques to synthesize the root causes.
Tallying
This technique is the simplest and is easily understood by stakeholders. The synthesis can be done by counting
the frequency of occurrence of a root cause. A high frequency count is a sign that there is high prevalence of
the root cause.
Triangulation
The Triangulation Technique can be used alone or together with Tallying. In Triangulation, we take advantage
of different sources of data to support validity of the root causes, if three or more data sources (e.g. EBEIS,
Interview with the Child, FGD with Parents) identify the cause as direct, then we have confidence that this
cause is the possible cause of the area of focus. Please take note that you do not have to repeat the data
analysis, interview, and FGD for this technique.
Also, you can also use the checklist below to help you prioritize a root cause:

9 Project Work Plan and Budget Matrix
Annexes
ANNEX 9 Project Work Plan and Budget Matrix
Project Title:
_______________________________________________________________
Problem Statement:
_______________________________________________________________
Project Objective Statement:
_______________________________________________________________
Root Cause:
_______________________________________________________________
Project Work Plan and Budget Matrix
Activity Output
Date of
Implementation
Person
Responsible
Budget
Budget
Source
Note: Please record also the date of monitoring per project
Please attach this form to the AIP template


Annexes
Annexes
ANNUALIMPLEMENTATIONPLAN
SCHOOLYEAR________
Instruction:Listdowntheactivitiesthatarerequiredineachschoolyeartoimplementtheschoolimprovementprojects.Indicatedforeveryactivity
arethescheduleandvenue,budget,andtheperson(s)responsible.
ANNEX10AnnualImplementationPlanTemplate
SCHOOL
IMPROVEMENT
PROJECTTITLE
PROJECT
OBJECTIVE
OUTPUTFOR
THEYEAR
ACTIVITIES
PERSON(S)
RESPONSIBLE
SCHEDULE/
VENUE
BUDGETPER
ACTIVITY
BUDGET
SOURCE
NOTE:Youmayaddrowswhennecessary

11 SRC Summary of Information
Annexes
ANNEX11SRCSummaryofInformation
SchoolProfileDescriptionRemarks
Periodof
Reporting
DataPresentationDataSource/Forms
1.Enrolment● Totalnumberoflearners
enrolled
o Bygender
o Last3years
● Optional:
Iftheschoolhasspecial
programs,theycanalso
presentinaseparategraph
theenrolmentnumberofthe
differenttypesoflearnersby
program(e.g.SPED,ADM,
ALS,IPEd,ALIVE)ofthe
currentyear–schoolscan
showthetotalforeachtype
oflearner
Mid-year(BoSY
data)
Year-end(EoSY
data)

Stackedbargraphbygenderperyear
Fortypesoflearners,apiegraphcan
beused
Year-Enddatacanbeacomparisonwith
theMid-Yeardata(lineonbargraph)
SF-1:School
Register;EBEIS
2.Healthandnutritional
status
• Numberoflearnerswho
areseverelywasted/wasted
• Bygender
• Foreverykeystage
• (K-3,4-6,JHS,SHS)
• Currentyear
● No.ofseverelywastedor
wasted
Mid-year
Year-end

Stackedbargraphbygenderperkey
stage
NutritionalStatus
Report
3.Learnersmaterials*● Thecountofshortages/excess
learnersmaterialspergrade
levelbasedonwhatthestudents
areusingduringtheSchoolYear
● Onlysubjectswhichhave
shortage/excesslearners
materialswillbelistedpergrade
level
● Currentyear
Year-endTablepergradelevelthatshowsthe
numberofshortage/excesslearners
materials(bysubject)
SF-3:BooksIssued
andReturned;
PhysicalCountof
Inventories

Annexes
Annexes
4.Teachers’professional
development*
● Numberofteacherswho
attendedtraining/furtherstudies
● Bykind/typeofprofessional
development(e.g.ICT,Further
studies,INSET,LAC,etc)
● Currentyear
Mid-year
Year-end

Bargraphbykind/typeofprofessional
development
Accomplishment
report
5.Fundingsources*● Fundingamountandsources
(MOOE,LGU,canteen,donors,
etc.)
● Currentyear

Mid-year
Year-end
PiegraphbyfundingsourceFinancialreports;
Monthlyliquidation
reports
6.Schoolawardsand
recognitions*
● Top3awards/recognition
fromaward-givingbodiesduly
recognizedbyDepEd
● Listingbytitle,award-giving
body,level(school,division,
regional,national,international)
● Categorizedintostudent,
teacher,schoolhead,andschool
awards
● Currentyear
Mid-year
Year-end
TableAccomplishment
report
*DatanotfoundintheEBEIS

Annexes
Performance
Indicators
DescriptionRemarks
Periodof
Reporting
DataPresentationDataSource/Forms
ACCESS
7.Numberandrateof
dropoutsbycause
● Countandpercentageoflearnerswhodo
notfinishaparticulargradelevel.(Itdoes
notcapturelearnerswhofinishagrade
levelbutdonotenrolinthenextgrade
levelthefollowingschoolyear)
● Lookatthefive(5)majorcausesof
dropoutintheschool
● Last3years
Year-endStackedbargraph
bycauseperyear;
percentagecanbe
shownthroughaline
graphoverthebar
graph
SF-4:MonthlyLearner’s
MovementandAttendance;
SF-2:DailyAttendance
ReportofLearners;EBEIS
QUALITY
8.Percentage
oflearnerswho
completedtheSchool
Year(PromotionRate)
● Percentageoflearnerswhocompleted
theschoolyear
● Numberofpromotedlearnersover
numberoftotallearnersx100
● Pergradelevel
● Currentyear
Year-endBargraphEBEIS:Enrolmentdata;
SF-6:SummarizedReport
onPromotionandLevelof
Proficiency
9.National
AchievementTest
(NAT)–byMean
PercentageScore
(MPS)
● MPSpersubject
● Grade6/10resultsforcompleteschools
● Grade3/8resultsforincompleteschools
● Currentyear
● IntheabsenceofNAT
scores,schoolcanusethe
SchoolReadinessYear-End
Assessment(SReYA)in
ElementaryORthegeneral
averageofpupilsinthe
highestgradeleveloffering
Year-endBargraphbyMPSof
eachsubject
ReportfromNETRC
10.Literacylevel● Totalnumberoflearnerswhoareinthe
frustration,instructional,andindependent
levelsforEnglishandFilipino(oraland
silentreading)
● Shouldshowpreandposttestresults
● IfPHIL-IRIisused,willcovergrades2-6
only
● Currentyear
● Intheabsenceofatool
tomeasureliteracy,schools
canusePHIL-IRIresultsor
anyexistingtooltomeasure
literacy
Mid-year
Year-end
Bargraphsshowing
oralandsilentreading
results(oneforEnglish
andFilipino)
PhilippineInformal
ReadingInventory(PHIL-
IRI);McCall-CrabReading
ComprehensionExamination
oritsequivalent

Annexes
Annexes
GOVERNANCE
11.School-Based
Management
AssessmentLevel
● SchoollevelbasedonSBMAssessment● UseSBMAssessmentYear-endSBMLeveland
itscorresponding
qualitative
interpretation
SBMAssessment
12.Child-Friendly
SchoolSurveyresult*
● SurveytobeaccomplishedbytheSchool
PlanningTeam
● BasedonCFSSpointsystem:
v 25-29points:Child-Friendly
School
v 30-34points:OutstandingChild-
FriendlySchool
o 35andabovepoints:Very
OutstandingChild-FriendlySchool
● Currentyear
● UseChild-FriendlySchool
Self-AssessmentGuide

Year-endPointsandstatusChild-FriendlySchoolSelf-
Assessment
13.Stakeholders’
participation*
Therewillbetwo(2)datasets:
1. Percentage(numberofattendees
overthoseinvited)ofparents/
guardiansandotherstakeholders
whoattendduring:
vCo-curricularactivities(Science
month,Readingmonth,contests,
etc.)
vExtra-curricularactivities(Boy
Scouts,BrigadaEskwela,sports
fests,etc.)
vMeetingsandAssemblies(SIP,CI,
GeneralPTA,etc.)
vCurrentyear
2. Totalcontribution(inkind,man-
hours,etc.)ofstakeholderswhich
areaccounted
• Currentyear
• Byreportingperiod(Mid-
yearandYear-end)
Mid-year
Year-end
Forpercentage:
stackedbargraphby
activity(co-curricular,
extra-curricular,
meetings/assemblies)
perstakeholder

Fortotalcontribution:
stackedbargraphby
typeofcontribution
perreportingperiod,
withtotal
Attendancesheets;
DepEdorder18:School
Calendar

Annexes
14.Learner-Teacher
ratio
● Comparisonoftheactualratiooflearnersto
teachersagainstthestandard:
v Kinder(25:1)
v Grades1&2(40:1)
v Grades3to10(45:1)
v SHS(40:1)
● Pergradelevel
● Currentyear
Year-endRatiopergradelevel
shownasbargraph;
Standardcanbeshown
aslinegraphoverthebar
graph

SF-7:SchoolPersonnel
AssignmentListandBasic
Profile;SF-1:SchoolRegister;
EBEIS
15.Learner-
Classroomratio
● Comparisonoftheactualratiooflearnersto
classroomsagainstthestandard:
v Kinder(25:1)
v Grades1&2(40:1)
v Grades3to10(45:1)
v SHS(40:1)
● Pergradelevel
● Currentyear
Year-endRatiopergradelevel
shownasbargraph;
Standardcanbeshown
aslinegraphoverthebar
graph

EBEIS:Facilitiesand
Structures
16.Learner-Toilet
ratio
• Comparisonoftheactualratiooflearnersto
functionaltoiletsagainststandards(50:1)
• Totalnumber
• Bygender
• Currentyear
Year-endLinegraphEBEIS:Facilitiesand
Structures
17.Learner-Seat
ratio
● Comparisonoftheactualratiooflearnerstoseats
againstthestandard(1:1)
● Totalnumber
● Currentyear
Year-endLinegraphConsolidatedReporton
Desk/ArmchairsforESand
SS;EBEIS
Note:CFS–Child-FriendlySchool(TheChild-FriendlySchoolAssessmentwasmadebyUNICEF.Theconceptfor
establishingaChild-FriendlySchoolSystem(CFSS)inthePhilippineswasintroducedin1999andiscurrently
beingreviewedsoitcanbeutilized/integratedinschoolplanning,monitoringandevaluation).
SF–SchoolForms

Annexes
Annexes
StatusofSchoolProjectsDescriptionRemarks
Periodof
Reporting
Data
Presentation
DataSource/Forms
18.StatusofAnnual
ImplementationPlan(AIP)/
ContinuousImprovement(CI)
Projects*
● TheprogressofCIprojects
● Datasetsmaydifferdependingonwhat
theschoolwantstopresent
● Currentyear
● Theschoolwilldecide
whichmajorprojectsto
putintheSRCbutour
recommendationistoreport
thetop3priorityprojects
● Includethereporton
baseline,andalsotheendline
whenapplicable
Mid-year
Year-end

Graphsmay
differ

19.Otherstakeholders’
accomplishments*
● Reportsdonebyotherstakeholderson
theirinitiatives/activitiesindependentfrom
thePIA/CIprojects(e.g.activitiesoftheSGC,
SPG/SSG,etc.)
● Datasetsmaydifferdependingonthe
initiatives/activitiesofthestakeholders
● Currentyear
● Theschoolmaychoose
thetop3stakeholder
accomplishments/initiatives/
activities
Mid-year
Year-end
Graphsmay
differ


12A Basic SRC Template
Annexes
Annex 12A Basic SRC Template
Name of School: School ID:
Address:
School Head:
Contact Number:
Email Address:
Insert Picture of Learners doing school activities

Annexes
Annexes
School Profile
1. Enrollment
2. Health and nutritional status
Write interpretation of the data.

Annexes
3. Learners materials
4. Teachers’ professional development
Excess Shortage
Textbook
Subject
English 3
Mathematics 5
Science 6
Number
Library
Books
Tables
Chairs
Computer Computers

Annexes
Annexes
5. Funding sources
6. School awards and recognitions
Title of Award Award Giving Body Level
(International,
National, Region,
Division or School
level)
Category of Awardee
(Student, Teacher,
School Head, School)
Best Performing
School
Division Office of
Ilocos Sur
Division School
Over-all Champion
in Sports Contest
Vigan City LGU Division Student
Hall of Famer
Brigada Eskwela
Awardee
DepEd Central Office National School

Annexes
Performance Indicators
Access
7. Number and rate of dropouts by cause
Quality
8. Percentage of learners who completed the School Year (Promotion Rate)

Annexes
Annexes
9. National Achievement Test (NAT) – by Mean Percentage Score (MPS)
10. Literacy level

Annexes
Governance
11. School-Based Management Assessment Level
12. Child-Friendly School Survey result
SBM Level
I
Qualitative Interpretation:
Developing
CFSS Points:
33
Qualitative Interpretation:
Outstanding

Annexes
Annexes
13. Stakeholders’ participation

Annexes
14. Learner-Teacher ratio
15. Learner-Classroom ratio

Annexes
Annexes
16. Learner-Toilet ratio
17. Learner-Seat ratio

Annexes
Projects
18. Status Continuous Improvement (CI) projects
*Presentation of Tables or Graphs depends on the School
19. Other stakeholders’ accomplishments
*Presentation of Targets or Graphs depends on the School
Certified Accurate:
_______________________ _______________________
School Head Teacher Representative
_______________________ _______________________
PTCA President Student Government President
Write interpretation of the data
Write interpretation of the data

Annexes
Annexes
Annex 12B Advanced SRC Template

12B Advanced SRC Template
Annexes

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bcover_with unicef.indd 1 12/3/2015 3:56:16 PM

bcover_with unicef.indd 2 12/3/2015 3:56:17 PM

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