Final Project Management Report
- 1. PROJECT MANAGEMENT (MGT60403) FINAL PROJECT MANAGEMENT REPORT A REPORT BY: CHAI PHEY CHIAT 0334480 TUTOR: AR. EMMANUEL CANLAS ARCHITECTURAL DESIGN PROJECT: IMAGES, City Lobby in Johor Bahru
- 2. CONTENTS 1.0 INTRODUCTION 1.1 PROJECT BRIEF 1.2 OBJECTIVE & GOALS 1.3 PROJECT CLIENTS 1.4 STAKEHOLDERS 2.0 DESIGN ANALYSIS 2.1 SITE 2.2 SWOT ANALYSIS 2.3 PESTLE ANALYSIS 3.0 DESIGN SUITABILITY & PROJECT VIABILITY 3.1 DESIGN SUITABILITY 3.2 PROGRAMME VIABILITY 3.3 PROJECT COST CALCULATION 4.0 PROJECT PROCUREMENT & RESOURCE PLANNING 4.1 PROCUREMENT METHOD 4.2 ORGANIZATION STRUCTURE 4.3 RESOURCES PLANNING 5.0 RISK ANALYSIS & MANAGEMENT 6.0 PROJECT DELIVERIES 6.1 SUCCESS CRITERIA 6.2 WORK BREAKDOWN STRUCTURE (WBS) 6.3 GANTT CHART
- 3. 1.0 PROJECT INTRODUCTION 1.1 PROJECT INTRODUCTION 1.2 PROJECT OBJECTIVE & GOALS 1.3 PROJECT CLIENTS This project is to build a social cultural hub, also known as a city lobby, located in the heart of Johor Bahru. This building acts as a gathering point for local community and the tourists, provided with wide range of activities to allow cultural exchange and engagement of the public Project Objectives: 1. A platform for public interaction to the building rather than people-to-people interaction. 2. Create positive engagement between the public, youth, elderly and adult to stamp and define the local culture through their own or collaborative activities. 3. To engage and re-engage the local population and tourists from other towns and countries. 4. A place to showcase cultural events, public activities, recreational activities and public programmes. Project Goal: 1. To bring back the local culture and re-establish them to the community. 2. To restore the life within the city centre through cultural activities and social interactions. 3. A continuation of local history and culture in Johor Bahru. 4. To create a successful gathering point for the community. The two project clients: Johor Heritage Foundation and Johor Bahru Tiong Hua Association, are to promote cultural and social aspects and heritage in Johor. Johor Heritage Foundation • Founded in 1988 to preserve the Johor heritage art and culture. • It has given the responsibility not only to preserve, but also to ensure that the notion of cultural heritage can be elevated to the global level. Johor Bahru Tiong Hua Association • A non-profit organization established in 1922. • All religions, education, and cultural activities that belong to the Chinese ethnic group are led by this Johor Bahru Chinese association. • They promote cultural and artistic activities to the community and enhancing these activities to be presented to the younger generations and the community out of Johor Bahru. Johor Heritage Foundation Johor Bahru Tiong Hua Association
- 4. 1.4 STAKEHOLDERS IMAGES City Lobby in Johor Bahru Internal Stakeholder Demand External Stackholder Client: • Johor Heritage Foundation • Johor Bahru Tiong Hua Association Supply Consultants: • Architects • Interior Designer • Landscape Designer • Civil & Structural Engineer • Mechanical & Electrical Engineer • Quantity Surveyor • Land Surveyor • Lighting Consultant • Facade Design Consultant • Acoustic Design Consultant • Signage Design Consultant • Fire Engineering Consultant Supply Contractor: • Main Contractor • Sub-Contractor • Project Supplier Public: Authorities Local Governments: • City Council Majlis Bandaraya Johor Bahru (MBJB) • Town Planning Department Iskandar Regional Development Authority (IRDA) Regulatory Agencies: • Electric Supply Tenaga National Berhad (TNB) • Water Supply Saliran Air Johor (SAJ) • Fire Rescue Department BOMBA • Road Planning Jabatan Kerja Raya (JKR) • Sewerage Indah Water Konsortium (IWK) • Local Community • Tourists Public: End Users
- 5. 2.0 DESIGN ANALYSIS 2.1 SITE 2.2 SWOT ANALYSIS The Site 2 is located in the heart of the city, which is in an empty land between Jalan Wong Ah Fook and Jalan Trus, while very near to the pedestrian walkway which was once a river It is a transient town, as the site is located relatively near to the Johor Bahru Sentral, and also, the only vehicular route to reach the neighbouring country. Johor Bahru City can be both busy at day and night time. Most of the popular destinations are for specific purpose, culture ethnicity and religion besides besides the lifestyle centre and theme parks, but one weak component of the city is its socio-cultural aspect. STRENGTH • Visible from particular direction • High Vehicular and Pedestrian Movement • Surrounded by landmarks like The Old Temple of Johor, Johor Bahru City Square, Komtar JBCC WEAKNESS • Lack of human interaction • No visible social and cultural activities • No public spaces • Transient site that shows high traffic movement OPPORTUNITY • More developments are happening around the site • Construction of pedestrian bridge that connects to Site 2 • Very near to surrounding buildings with minimal walking distance THREADS • HIgh crime rate • Blocked by tall buildings • Slowly distinguished cultural buildings
- 6. 2.3 PESTLE ANALYSIS POLITICAL • Johor Bahru City Center will be transformed to international business district which is known as IIBD project (Ibrahim International Business District). • The covered Segget River will be converted to waterway park at Jalan Wong Ah Fook to solve the pollution issue and turn it to become a community park and attraction. • These developments will bring benefit to the proposed city lobby as they bring community to the place. ENVIRONMENTAL • The rapid development within the city greatly reduced the greenery. • The covered Segget River turned to be a big drain in the city • There is a need to create green pockets in the building SOCIOLOGICAL • Segregation of community reduces the chances of them to have social interactions from the city center • The strategic location of the site allows the city lobby to take the advantage to allow the reconnection of the community in the city besides act as a point to allow cultural exchange. TECHNOLOGICAL • The city center graded as a low to middle technological zone • The construction of the building will not be affected by this factor since the building does not require high technology to get the building to be functioned fully LEGAL The building requirement from local authority (MBJB) mentioned that: • Building setback must be 6 meters from two sides and rear of the site, and 8 meters (6m + 2m landscape) setback for front of site • 2.4 meters for basement setback. • Building built in the site has a maximum 5 storeys only. ECONOMIC • The city center has a mixture of financial building, shopping malls, hotels, with food shops, and art and heritage museum. • The intention is to allow cultural exchange in this building and to bring the previously existing businesses back to the reality to reduce the competition with the businesses surrounding the site.
- 7. 3.0 DESIGN SUITABILITY & PROJECT VIABILITY 3.1 DESIGN SUITABILITY 3.1.1 SITE CONTEXT In order to make a design suitable to its current location surrounded by different factors from the site, some of the main points are taken as design consideration by referring to the current site situation and context: 1. Current City Development Status • The replacement of the new buildings to the new buildings bring no story to the city. 2. Pedestrian and Vehicular Movement • High pedestrian and vehicular movement at Jalan Wong Ah Fook. • Low pedestrian and vehicular movement at Jalan Trus. 3. Noise from Surrounding • High noise from pedestrian and vehicle at Jalan Wong Ah Fook. • Low noise from pedestrian and vehicle at Jalan Trus. 4. Blocked and Less Populated Back Alley that Increases Crime Rate 5. Lack of Greeneries 6. Lack of Public Spaces for Social Interaction 7. Lack of Heritage Buildings and no Historical Site for Social Cultural Exchange 1. Zoning in Plan 2. Noise from Surrounding 3. Pedestrian Route 4. View to the Site 5. Facade Proposal 6. Pedestrian & Vehicular Accessibility
- 8. 3.1.2 DESIGN IDEAS AND PROCESS The intention of the designed building is to bring those images of the past back with the concept and programmes are generated through site analysis and design strategies. The idea of designing is to transform the shophouses in the cultural streets into lines and to use those lines of memories to design the building in respect to bring the history of the town to the community. The programmes are to allow the community to learn and experience the life of the Teochew Community in the past. Besides, representing the culture to the public, it allows the community to interact with one another and learn the culture from the others. The design process started with the reference to the axes in the old town district that had been devoid of its purpose and meaning to create the experience of the story in the past. Pedestrian gathering points drew axes to the site as it is important to gather the community and also to present the gathered memories built within the building to the community. The concept, according to the cultural aspects and site context, the remaining memories stay on top of the other presenting the memories in the past are not important anymore, and slowly the memories are gone. The programmes are separated into three layers of memories to allow users to experience the life of Teochews in the past. 1. Pedestrian Axes formed Gathering Point like the Port in the past. 2. Axes drawn symbolized the Old Island that represents vanished memories 3. Fabric Axes formed unapproachable, and remaining memories. 4. Pedestrian Gathering Point drew axes to form remaining memories 5. Programmes + Concept Diagram 6. Zoning in Section
- 9. 3.2 DESIGN VIABILITY In order to make this designed building to grow and succeed at this site, it is required to solve the following issues that can be found from the site: • No public spaces provided to provide social interaction within the city area • Lack of communication between the local community • Development in the city brought no historical and cultural knowledge • No visible social and cultural activities from the site The objective of this project is intended to bring the social cultural activities back to the city and to provide a public space for social interactions within the city area. The project is to provide an experience of the social and cultural activities in the past in Johor Bahru. The proposed programme structure on the right is planned according to spatial hierarchy and is designed to make this project successful. Floor Zoning Programmes Ground Floor The Origin of Teochew Community Trading Activities by the Teochews • Maze Garden • Food Market • Souvenir Shop Upper Ground Floor The Origin of Teochew Community The Food by the Teochews • Teochew Food Street First Floor Vanished Memories The Memories that are Gone • Drawnwork Gallery, Ceramic Gallery • Drawnwork Studio • Ceramic Painting Workshop • Puppetry Theatre Second Floor Unapproachable Memories Known Memories but not Existed • Embroidery Gallery, History of Teochew Music • Embroidery Workshop • Music Hall, Music Practicing Studio • Teahouse Third Floor Remaining Memories The Memories left in the City • History of Wood Carving, Teochew Opera • Wood Carving Studio • Food Craft Studio • Opera Theatre • Staff Accomodation Roof Top The Memories The Maze Garden • Maze Gallery on the History of the Teochews in Johor Bahru
- 10. 3.3 PROJECT COST CALCULATION Basement Parking - 2223.37m² Water Filter Room - 11.03m² Rainwater Collection - 18.44m² Water Tank - 14.48m² Fire Tank - 17.88m² Pump Room - 14.55m² Total Gross Floor Area - 2299.75m² Ground Floor Plan Food Market - 233.34m² Information Corner - 102.89m² Reception + Maze Garden - 525.33m² Souvenir Shop - 211.64m² Total Gross Floor Area - 1073.2m² TOTAL GROSS FLOOR AREA Upper Ground Floor Plan Food Street - 449.2m² Total Gross Floor Area - 449.2m² First Floor Plan Gallery - 68.9m² Drawnwork Studio - 116.83m² Puppetry Theatre - 124.82m² Ceramic Painting Workshop - 145.16m² Total Gross Floor Area - 505.71m²
- 11. Second Floor Plan Embroidery Workshop - 157.11m² Music Practicing Studio - 71.69m² Music Hall - 136.97m² Teahouse - 210.93m² Total Gross Floor Area - 576.7m² Third Floor Plan Wood Carving Studio - 111.97m² Food Crafting Studio - 91.19m² Opera Theatre - 160.82m² Office - 34.15m² Staff Accommodation - 181.05m² Total Gross Floor Area - 579.18m² TOTAL GROSS FLOOR AREA Total Gross Floor Area Basement to Third Floor = 5486.74m² Estimated Construction Cost for Medium-Sized Project = RM300 sqft. Gross Construction Cost = 59058.78 sqft. X RM 300.00 = RM 17,717,634.00 Consultant Fees (10% of Construction Cost) = RM 17,717,634.00 X 10% = RM 1,771,763.40 Contingency of Budget (10% of Consultant Fees) = RM 1,771,763.40 X 10% = RM 177,176.34 Estimated Project Cost (Basement to Third Floor) = RM 17,717,634.00 + RM 1,771,763.40 + RM 177,176.34 = RM 19,666,573.74 PROJECT COST CALCULATION
- 12. 4.0 PROJECT PROCUREMENT & RESOURCE PLANNING 4.1 PROCUREMENT METHOD: Traditional Procurement Method • Traditional Procurement Method is used in the project. It is the most common method used in the construction industry in Malaysia. • Open tendering procedure is applied to allow any external contractor, supplier and other related parties to bid for the project. • It consumes more time during the tender process but it allows more opportunity for the clients and consultants to acquire resources. • This procurement method requires consultants to produce detailed brief based on requirements, design the building, prepare drawings’ specifications, and prepare tender documentation. • Architects work closely with engineers, land surveyor and other consultants to prepare detailed design drawings. • The works are continued by Quantity Surveyor to produce Bills of Quantity (BQ) based on drawings. • Contractors that are bidding for the project are required to submit their tender documents which includes materials and cost of overall construction. • Quantity Surveyor will review and evaluate tenderers after the tender process closes. • A report shall be produced for the Architect and clients to make final decision for the selection of contractors. • The chosen contractor will have an agreement with the client and will be fully responsible on construction of project based on agreed contract. • Contractor is able to appoint subcontractors to take specialized works. • Lump sum contract is agreed by the contractor and the client, with an agreed fixed price listed in Bill of Quantity and drawings for all works. • The contract used to agree on lump sum contract is PAM Contract 2006 (Without Quantity) and is signed by the clients and contractor. • This type of contract reduce the client’s risk to pay for unpredictable sum while the contractor is able to quote for accurate price for works. Other Designers Engineers Quantity Surveyor Direct Contractual Relationship Subcontractors, Suppliers ContractorArchitect Clients Traditional Procurement Method The contract signed by the Client and the Contractor once agreed with the Lump Sum Contract - PAM Contract 2006 (Without Quantities)
- 13. 4.2 PROJECT ORGANIZATION STRUCTURE Client: • Johor Heritage Foundation • Johor Bahru Tiong Hua Association Project Manager: Architect Consultant Team Construction Team Design Team Engineers Other Consultants Main Contractor: KTN Construction Sdn. Bhd. Architect: CPC Architect Interior Designer: David Interior Design Sdn. Bhd. Landscape Architect: SLJY Landscape Design Sdn. Bhd. Mechanical & Electrical Engineer: JS M&E Sdn. Bhd. Civil & Structural Engineer: SZT Consultant Sdn. Bhd. Quantity Surveyor: Monroe Consulting Group Land Surveyor: Mesra Ukur Sdn. Bhd. Lighting Consultant: VIP Lighting Sdn. Bhd. Facade Design Consultant: Meinhardt Facade Technology (Malaysia) Sdn. Bhd. Acoustic Design Consultant: SL Acoustic Design & Build Sdn. Bhd. Signage Design Consultant: Infinite Loop Media Sdn. Bhd. Fire Engineering Consultant: P.N. Engineering Sdn. Bhd. Sub-Contractors Supplier (Materials)
- 18. 6.0 PROJECT DELIVERIES 6.1 SUCCESS CRITERIA It is a standard to evaluate and measure the project success of what should be the outcome of the project that is acceptable to the end user, customer, and stakeholders. When managing a project, there are several aspects which will influence the overall project and are required to define in the form of triplet constraint of a project. The three factors are time, scope and cost are used to evaluate the successful level of a project. In this project, success criteria are being analyzed according to Triplet Constraint. TIME SCOPE COST QUALITY TIME COST SCOPE The time frame of the project takes about 27 Months to complete. The project will start on July 2020 to October 2022. The progress of the project depends on the work and deliveries: 1. Gantt chart is essential in the project for plan the duration of each task in the project as listed down by using work breakdown structure. It includes the project float to ensure the project is proceeding will without affecting the project times. 2. Weekly inspections are needed to be checked by the consultants to ensure efficiency and smooth time flow. 3. Architect as the lead consultant should understand the workflow of the progression of project. The total estimation of project would be RM 19,666,573.74 is within the clients’ budget. 1. Appropriate allocation of resources and planning before construction starts. 2. Having proper fee breakdown structure to understand the amount money needed for each task. 3. Continuously tracking of progress to avoid additional unforeseen cost to occur. 4. Minimise wastage of building materials on site by preventing the errors during construction stage. The objectives given by the clients are to be fulfilled in the design and communication is the key to bring success to the object to ensure the project to be on-going. It will be able to monitor the progress and evaluate the project clearly. It is easier to identify the scope of work using Work Breakdown Structure (WBS) and Gantt Chart. 1. WBS is an outline to control and define project to its overall components in progress. 2. Gantt chart is to monitor the workflow and progress of duration of works. 3. Coordinate and coorperation between contractors, consultant teams, and clients to update with current progress.
- 19. 6.2 WORK BREAKDOWN STRUCTURE (WBS) IMAGES, City Lobby in Johor Bahru 1. Pre-Construction Stage 1.1 Preliminary Stage - Site Studies 1.1.1 Project Briefing and Objectives 1.1.2 Site Study and Analysis 1.1.3 Site Surveying and Investigation 1.1.4 Project Suitability Study, Documentation 1.2 Schematic Design Stage 1.2.1 Conceptual Sketches and Design Planning 1.2.2 Interior Spatial Arrangement Planning 1.2.3 Landscape Planning 1.2.4 Material Proposal 1.2.5 Design Visualization 1.2.6 Preliminary Cost Estimation 1.2.7 Drawings Submission for Town Planning 1.3 Design Development Stage 1.3.1 Detailed Design Drawings 1.3.2 Interior and Landscape Plan Drawings 1.3.3 Structural and Mechanical Drawings 1.3.4 Authorities Submissions (BP & BOMBA) 1.3.5 Revised Cost Estimate, Project Schedule 1.4 Contract Documentation Stage 1.4.1 Tender Documentation 1.4.2 Tender Invitation 1.4.3 Tender Review and Analysis 1.4.4 Tender Award 1.4.5 Resource Planning 1.4.6 Stakeholder Notification 2. Construction Stage 2.1 Preliminary 2.1.1 Site Possession 2.1.2 Site Mobilization 2.1.3 Dilapidation Survey 2.1.4 Site Setting Up 2.1.5 Hoarding and Signboard 2.1.6 Site Clearance and Levelling 2.1.7 Setting Out 3. Post-Construction Stage 2.2 Foundation 2.2.1 Excavation of Site 2.2.2 Piling and Footing 2.2.3 R.C. Ground Beam, Basement Slab and Retaining Wall 2.3 Superstructure 2.3.1 R.C. Ramp, Slab and Landing 2.3.2 R.C. Beam, Column and Slab 2.3.3 Wall Erection 2.3.4 Fire Staircase Installation2.4 Roofing System 2.4.1 Roof Beams and Slabs 2.4.2 Green Roof and Freestanding Walls 2.5 Facade System 2.5.1 Wooden Vertical Fin 2.6 Doors and Windows 2.6.1 Door Installation 2.6.2 Window Installation 2.7 M&E Installation 2.7.1 Lift System 2.7.2 Internal Wiring and Cable Works 2.7.3 Telecommunication System 2.7.4 Mechanical Ventilation 2.7.4.1 Air Exhausting System 2.7.4.2 Air Conditioning System 2.7.5 Lighting System 2.7.6 Plumbing System 2.7.6.1 Water Supply Piping 2.7.6.2 Water Tank 2.7.6.3 Washroom Fixtures 2.7.7 Rainwater Collection System 2.7.7.1 Rainwater Downpipe and Gutter 2.7.7.2 Rainwater Collection Tank 2.7.7.3 Water Filtration System 2.7.7.4 Water Pumping 2.7.8 Sanitary System 2.7.8.1 Vent Pipe 2.7.8.2 Sanitary Piping 2.7.9 Fire Protection System 2.7.9.1 Active F.P.S 2.7.9.2 Passive F.P.S 2.7.10 Security Surveillance System 3.1 Final Completion 3.1.1 Final Clearing and Testing 3.1.2 Final Inspection by Consultants 3.1.3 Issuance of Certificate of Completion and Compliance 3.1.4 As-Built Drawings, Warranty, and Guarantee 3.1.5 Issuance of Certificate of Making Good Defect 3.1.6 Final Account and Contract Preparation 3.1.7 Handling Over and Operation 2.8 External Work and Landscape 2.8.1 Surface Drainage System 2.8.2 External M&E Installation 2.8.2.1 External Lighting Fixtures 2.8.2.2 External Wiring 2.8.3 Landscape Construction 2.9 Architectural Finishes 2.9.1 Floor, Wall, Ceiling Finishes 2.9.2 Staircase and Handrail Installation 2.9.3 Furniture Installation