Library as Publisher - handout
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This document requests information needed to set up an online journal hosting site. It asks for details about the journal title, editors, topic areas, design preferences, publication details, submission policies, and more. Library staff will use this information to create the site, set up the editorial workflow, and ensure all necessary components are in place for online publishing.
Library as Publisher - handout
- 1. INFORMATION NEEDED F OR JOURNAL HOSTING Be sure you have a public page describing your policies and what you do to support e-journal publishing (e.g. http://www.lib.uiowa.edu/dls/ejournal.html) This form should be filled out by library staff to the extent possible. The form then serves as the basis for a meeting about the journal, providing library staff an opportunity to gather the remaining questions. GENERAL SITE SETUP Title of Journal Journal acronym Set up contact – names, email, and phone number of individual(s) who have primary responsibility for working with libraries staff during set up Description of journal. A brief description will go on the front page. A longer description will go under “Aims & scope”. Explain how the proposed journal fills a gap in the existing literature. What are the broad topic areas it covers? Who is the publisher? University of Iowa? Department/Center within University? Society? Are there design requirements from Department? What do you want the site to look like? Do you have a logo? Is there a color scheme you would like? Do you have a general feel you would like (very simple, formal, etc.) Mockups will be provided for your review What is editorial address/contact information for journal if users want to reach you? We need an email address at least, but mailing address, phone or fax to contact the journal staff is also desirable. 1
- 2. Provide names and institutions for the complete editorial board. Other sites you would like to link to (such as a department, research center or society) Other information about the journal, such as its history, related society etc. This will go on “About the journal”. Any special pages of content? Examples: book review information, contributors, listing of reviews, announcements Other requests? OTHER PUBLICATION DETAILS Is the title peer reviewed? Will you want to use the submission process/tracking in the software? Number of reviewers Does journal follow an anonymous (blind) submission policy? Editors / people who will be receiving initial training provide names and email address (and institution if not local) Do you have (or requested) an ISSN? If not, Library staff will do this for you Will the article information need to go to an indexer or aggregator? (PubMed, Nines, etc.) Will the title be online only? Print + online titles Who will print it? Who will distribute it? Will it be free? 2
- 3. Subscription titles How much do subscriptions cost? Include date effective/period covered Are online only subscriptions possible? Is there a different rate for institutions or for international subscribers? What is subscription address/who should be contacted regarding subscriptions? Who takes care of the subscribers list? If printed, includes coordination with printer Who takes care of payments? How long will the embargo period be (up to 24 months or a number of issues that would generally be no more than 24 months). Do you accept advertising? Provide details including rates BACK CONTENT Does the title already exist? If yes, answer the following: When did it begin? Is it online already? Are there abstracts for past issues? Can you get us metadata for articles for back issues? Are there former titles and title changes? Include dates, vol. numbers 3
- 4. and ISSNs Who has copyright for back content? Are there print backfiles? Do these need to be digitized? How many volumes? Can print back issues be purchased? If yes, provide details Is it indexed anywhere? Is the full text included in an indexing database? CONTENT DETAILS What types of content will be included? Articles? Book reviews? Short notes? Case studies? Announcements? Images? Audio or Video? What is the expected publication frequency? Will articles be published as soon as they go through editorial review or will they be held until a complete issue is ready and the whole issue released at once? What format will you use for publication date of each issue? Month-Year or Season-Year? Will you be using page numbers or article numbers for official citation form? Will pagination be separate for each issue (or article) or consecutive within a volume? You will be uploading pdfs for each article that is ready to publish. Will you want assistance creating a template for the 4
- 5. issues? Please note that each pdf will need to be downloaded to be viewed, so it is best to optimize the pdfs with images so that they are not overly large. Let library staff know if you need assistance with this. Will you want a cover image for issues? Our default is to display the editors on the contents page for each issue. Note if this is not wanted. SUBMISSION INFORMATION Default (change based on answers): Submissions to XXX should be double spaced. Pages should be numbered consecutively and should include a short title in the header. To facilitate blind review, do not include your name on the document. Are there any restrictions on who can submit? Are submissions accepted year round or are there limited windows for submission? What are the deadlines for issues? Will you want submissions to include an abstract? (abstracts are preferred) Do you have a suggested length for articles? For case studies? For reviews? For notes? Is any language other than English accepted for submissions? Who will have copyright of content? (creative commons, author with non- exclusive right to publisher, publisher) What are the formatting/style requirements for initial submission? Are print submissions accepted? If yes, how many copies? Where should they be mailed? 5
- 6. Are non-textual supplementary materials (images, audio, sound, data) accepted? Expected time between submission and publication decision (in weeks or months) Expected time between publication decision and publication (in weeks or months) Is there a submission fee or pages charges? If yes, provide details FINAL MANUSCRIPT PREPARATION You may have extensive defaults or leave this largely for editors to set up. What are final manuscript preparation/formatting guidelines? Do you have a template that should be used for final submission? What style should be used for citations? Any other instructions for contributors? POLICIES Review default policies (e.g. http://ir.uiowa.edu/ejab/policies.html) to see if other changes are needed. (Don’t refer editors to this page until information above has been incorporated.) Powerpoint and handout will be available in http://ir.uiowa.edu/lib_pubs/ 6