Living on the Bleeding Edge of Collection Development
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The document discusses the challenges faced by Washington State University Libraries in managing their collections amid budget cuts, mainly due to inflation and a decrease in serial collection funding. It outlines strategies used to leverage data for subscription decisions and integrates a serials decision database aimed at prioritizing high-use resources. Additionally, it highlights the importance of continuous adaptation and communication with vendors to meet the evolving needs of the library's diverse campuses.
Living on the Bleeding Edge of Collection Development
- 1. Living on the Bleeding Edge of Collection Development Electronic Resources & Libraries 2010 February 3, 2010
- 2. Presenters • Diane Carroll Head of Collections, Washington State University Libraries carroldi@wsu.edu • Kittie Henderson Director, Academic and Law Divisions, EBSCO Information Services kittieh@ebsco.com
- 3. The Situation • Washington State • 6-8% of the serial University collection dollars Libraries collection are canceled every budget has been year depending on flat since 2007 inflation ($240,000 • Positions in to $320,000). Technical Services • No relief expected are not filled
- 4. The Mission • WSU Libraries mission has not changed • The library still needs to fill the information requirements of the WSU research, teaching and outreach efforts
- 5. Response Configure subscription Create a serials agent profiles- decision database umbrella account Financial Challenges Collection Leveraging data in development decision vendor database based on use
- 6. Serials Decision Database - Collection Development (B) (Order (C) Location records, from order (A) Bib record, subscri records; format (D) Licenses Subscription agent, ption from ERM and and (H) Web of Science, agent, subscription subscription (E and F) ISI Web of Publishe (I and J) Interlibrary loan, etc ERM agent agent Science (G) ILLiad r data Calculated Priority (1 = Post- WSU WSU Cited ILL 2008 High; Current cancellation Authored papers from 1>15; 3< Use stats 2 = Med; 2009 1/28/2009 Sample subscri Campus Library rights papers from 2006-08 (ISI) 10 (1997 in 2008 3 = Low; SDD WSU Serials Decision ption in location and (Perpetual 2006-08 (ISI) (5 or more; to (1>250; 4 = no Journal Database 2009 format access) (1>10; 3<5) 1>40; 3<10) present) 3<40) data) cost/use ADL on the Frontline : HollTerr-Prt and EBSCO: No Published By the Anti- online via Ethnic archival Defamation League Current NewsWatch access 2 3 $13.30 Sage: Administration and Internet via Electronic Society Current SAGE 2007-2009 2 5 68 2 $11.26 Atypon: Need to research; HollTerr-Prt and EBSCOhost: online via Atypon No archival Johnson access; Administrative Science Graduate School, JSTOR: Quarterly Current Cornell University Electronic 1 116 902 1 $0.26
- 7. Building the Serials Decision Database Integrated Library System Web of Science • Title (A) • Number of WSU • Subscription status authored papers (E) (B) • Number of papers • Location of print, cited by WSU’s format and ejournal authors (F) provider (C) • Post cancellation rights (D)
- 8. Building the Serials Decision Database ILLiad (G) Calculated • Interlibrary loans • Priority of the title (I) borrowed (ILLiad) • Cost per use (J) Commercial source or publisher • Ejournal download use data (H)
- 9. Values that Drive Selection Decisions High Use Medium Use Low Use Priority (1) (2) (3) Number of WSU authored papers from 2006 to 2008 (Web of Science®) >10 5 to 10 <5 Number of WSU cited papers from 2006 to 2008 (Web of Science®; 5 or more) >40 10 to 40 <10 Full text/PDF download usage >250 40-250 <40 Interlibrary loan requests over the last 12 months (1997 to present) >15 5 to 15 <5
- 10. Communication • Two examples of how the serials decisions database can be reformatted for faculty input • Hum/Soc – request faculty prioritize each title • Science-proposed cancellation list for faculty review
- 11. WSU Landscape • WSU – Land grant institution with employees geographically dispersed across the state and at four locations • Each library has its own budget, but our collection is cooperatively shared and developed • Not all publisher recognize that WSU is one institution so some eResources are not available to all campuses. • WSU made 5 major corrections to IP address in 2009 where hundred’s of providers needed to be notified
- 12. EBSCO Landscape • WSU Accounts had been established separately over time. • Account parameters reflected local needs at the time as opposed to current system needs. • IP addresses and contact information sent with orders.
- 13. The Way It Was ….. Account structure in Example: 2008 SF77700-00 used for • One account for each Pullman titles in all regional library with formats independent and account structure • Inaccurate IPs associated with titles • Accounts were not aligned with IP ranges available to all campuses
- 14. Realignment of Pullman Accounts Account structure 2009 • 00 = WSU All IP • Subaccounts associated addresses with correct access IP • 01 = Pullman IP ranges addresses • Establishment of an • 06 = Exceptions umbrella account so all No IP addresses sent campuses can see all • 30 = WSU All IP WSU subscriptions addresses for titles with customized pricing • 32 = Pullman customized pricing
- 15. Realignment of all WSU campuses Account structure 2010 • 00 = WSU All IP • Subaccounts associated addresses with correct access IP • 01 = Vancouver IP ranges for all campuses addresses accounts • 06 = Exceptions • Subaccounts mirror No IP addresses sent Pullman account • 30 = WSU All IP addresses for titles with customized pricing • 32 = Vancouver customized pricing
- 16. Communications with vendor Account Reconfiguration WSU ERM Subscription Agent information merged into the Serials Decision Database NEW Site EBSCO Definition Agent NEW Agent Subscri or Print Agent Title Account ACCOUNT Subscriber ber ILS only Agent Title Name - FY09 Number Number NUMBER Code Code Format number WSU ADMINISTRATIVE THEORY & Print + Vancouver PRAXIS - PRINT + ONLINE 013-605-688 SF37588-00 SF37588-01 AA VA Online ADULT EDUCATION WSU All QUARTERLY - ONLINE 014-253-504 SF77700-30 HO Online o2857923 WSU ADVANCED MATERIALS Pullman RESEARCH - ONLINE 014-835-754 SF77700-00 SF77700-01 Online 3528923
- 18. Leveraging data in agent database • Bibliographic Data • Access and Registration Information • License Details • Payment Information • Order History
- 19. Serials Decision Database - Collection Development (B) (Order (C) Location records, from order (A) Bib record, subscri records; format (D) Licenses Subscription agent, ption from ERM and and (H) Web of Science, agent, subscription subscription (E and F) ISI Web of Publishe (I and J) Interlibrary loan, etc ERM agent agent Science (G) ILLiad r data Calculated Priority (1 = Post- WSU WSU Cited ILL 2008 High; Current cancellation Authored papers from 1>15; 3< Use stats 2 = Med; 2009 1/28/2009 Sample subscri Campus Library rights papers from 2006-08 (ISI) 10 (1997 in 2008 3 = Low; SDD WSU Serials Decision ption in location and (Perpetual 2006-08 (ISI) (5 or more; to (1>250; 4 = no Journal Database 2009 format access) (1>10; 3<5) 1>40; 3<10) present) 3<40) data) cost/use ADL on the Frontline : HollTerr-Prt and EBSCO: No Published By the Anti- online via Ethnic archival Defamation League Current NewsWatch access 2 3 $13.30 Sage: Administration and Internet via Electronic Society Current SAGE 2007-2009 2 5 68 2 $11.26 Atypon: Need to research; HollTerr-Prt and EBSCOhost: online via Atypon No archival Johnson access; Administrative Science Graduate School, JSTOR: Quarterly Current Cornell University Electronic 1 116 902 1 $0.26
- 22. License Details
- 23. License Details
- 24. Summary Cancellations create the opportunity to really understand post-cancellation access rights. After the hard work of deciding cancellation and notifying agent, changes are need to ERM and OPAC.
- 25. A work in progress • Collections are always a work in progress, each year adjusting and fine-tuning the process in response to current situation.
- 26. Presentation and Materials • http://www.electroniclibrarian.org/erlwiki/Program# Wednesday.2C_February_3 • http://www2.ebsco.com/en- us/InfoProfs/academic/Pages/budgetingtools.aspx
- 27. Thank You! • Diane Carroll Head of Collections, Washington State University Libraries carroldi@wsu.edu • Kittie Henderson Director, Academic and Law Divisions, EBSCO Information Services kittieh@ebsco.com