MailCom 2011 - Tabletop Techology for the Small / Medium Mail Center

Course #: OS375 Title: Tabletop Technology for Small/Medium Mail Center and In-Plants Scheduled For: Wednesday, March 2, 2011 Round Seven, 8:15-9:15 AM Presented By: James P. Mullan, CMDSM, EMCM, MQC, MDC National Operations Manager - Chubb Oce Business Services

Automation is available for any size operation. Even the smallest mail operations are making productivity gains and saving money by replacing manual labor or with equipment. Tabletop Technology for Small/Medium Mail Center / In-Plants

The Bryce 30K address and barcode printer is designed for printing over 30,000 postcards or 25,000 envelopes per hour. Barcodes and other graphics can be printed anywhere on the mail piece at resolutions of 150,200,300 or 600 dpi using renowned Hewlett-Packard inkjet technology. By recognizing postal codes in the address, the 30K can automatically generate postal barcodes Tabletop Technology for Small/Medium Mail Centers / In-Plants

Tabletop Technology for Small/Medium Mail Centers / In-Plants SECAP TC 48 Conveyor/Stacker and Adjustable Stand - features two, high capacity vacuum fans that stabilize material on the conveyor. This helps control the registration and transport of difficult media. In addition, the unique and flexible design of the TC 48 make it adaptable to meet your transport and drying needs.

Tabletop Technology for Small/Medium Mail Centers / In-Plants A Comprehensive Mail Presort and Coding Solution for Mid-High Volume Mailers DeskTop Mailer combines address correction (CASS-Certification) and standardization, (PAVE-Certification) database management, merge/purge processing, presorting, custom printing options, and other valuable features into one affordable package you can run on any Microsoft Windows 98, 2000, NT or XP operating system . Increase the accuracy and speed delivery of your mailings with CASS-certified (Coding Accuracy Support System) address-assignment system. Assign addresses to the finest level Add ZIP+4 Codes, carrier routes and delivery point barcodes Automatically setup presort schemes and helps presort First-Class, Periodicals, and Standard "A" Mail Produces USPS reports and ready-to-sign mailing statements Import and export dBASE, fixed, and delimited ASCII files and export mail-merge files Easily locate duplicate records, and then process them according to your specifications User friendly menus, toolbars, and status bars enable you to move quickly through your database. An easy file set-up "wizard" that takes you through each step so you can set up a new file, or import and export existing ones easily and quickly Print barcoded addresses plus sack/tray tags. Correct Spellings & Abbreviations Include Carrier Route & Line of Travel Provide Punctuation & Caps Control CASS Certify a group of addresses using batch processing Review unknowns & easily try to rectify uncoded addresses Print the required USPS CASS Certification Form 3553 Print PAVE-certified standardized documentation & other postal reports Print USPS Postage Statements (3600, 3541 & 3602) Includes barcode and endorsement line info on address labels

Tabletop Technology for Small/Medium Mail Centers / In-Plants A revolutionary new way of tracking your mail as it travels through the Postal Service. Just by going to a web site you can find out if and when your mail has been delivered. PLANET codes, a barcode technology developed by the Postal Service that allows mailers to print an additional barcode on a mail piece that provides the Postal Service with tracking information on that piece. Every time a mail piece goes through a barcode sorter, the PLANET code is read and the whereabouts of that piece is captured. That same data is transmitted to TrackMyMail.com ™ who then compiles the data and provides us with easy to read, easy to use data, generally within a couple of hours of the scan! You can print your own PLANET codes, and use Trackmymail.com for your tracking services. The system will provide you with a PLANET code number and all of the forms you need to turn in with your mailing. The system is designed to work for the small business user. Our mail tracking kit, the tracKIT ™ provides you with preprinted peel-and-stick PLANET code labels that you can use for sampling your mail. You don't need to develop new barcode printing technologies. with a tracKIT ™ everything you need is in one easy to use kit. You just register your mailing on the web, apply the PLANET codes to a sampling or every piece, and go back to the web site to watch the delivery results. No software installation is needed just a Web browser.

Tabletop Technology for Small/Medium Mail Centers / In-Plants INTELLIGENT MAIL® If you use mail as part of your business, Intelligent Mail® will be a part of your future. By May of 2011, virtually every postal discount will be tied to using the new barcode , with additional discounts for users of the new “Full Service” option being offered by the Postal Service™ expected to take effect in late 2011. Since these discounts are an important savings for any significant mailing operation, you will be using Intelligent Mail® for the discounts alone. The only real question is “When?” Aside from lower costs in the years ahead, there are good reasons to start using Intelligent Mail® right now. In fact, the benefits of the Intelligent Mail® services available today go beyond the cost savings being offered.

Tabletop Technology for Small/Medium Mail Centers / In-Plants Intelligent Mail® has been available from the Postal Service™ since September, 2006, and has been used to route and track billions of pieces of mail since then. “Intelligent Mail®” is a suite of services that uses a new barcode. The Intelligent Mail® barcode (IM™BC) is a 65 bar barcode using bars of four different lengths/positions, formerly known as a four-state barcode. Intelligent Mail® currently includes the following services: • Mail routing – The IM™BC contains all of the information contained in the postnet barcode currently used on mail pieces, providing the ZIP®+4 and delivery point information; • Confirm® – This Postal Service™ program follows mail as it travels through automated sorting equipment, returning scan data to subscribers that can be used to predict delivery. This functionality was provided by adding a second barcode, the PLANET Code®, before the IM™BC was released in 2006; • OneCode ACS™ – ACS™ is the acronym for Address Correction Service, a service from the Postal Service™ that returns information to the subscriber when a piece of mail is undeliverable (or the reason for nondelivery) along with a new address if available.

Tabletop Technology for Small/Medium Mail Centers / In-Plants Boost Your Productivity! Automated Folding / Inserting By automating your entire folding and inserting process it will enable you to fold, fill and seal envelopes up to 40 times faster than by hand. Receive maximum productivity Dramatically reduce time spent in folding inserting activity Accelerate payment of mailed invoices and bills Increase communication with customers Securely automate complex and personalized mailings

Tabletop Technology for Small/Medium Mail Centers / In-Plants IJ-80 Digital Mailing System Powerful mailing performance and modular efficiency Increase mail center output and keep costs in check with the high performance Neopost IJ-80 mailing system. With all the speed, advanced technology and productivity-enhancing options, it's the simple and effective solution for companies with rapidly growing needs for mailing efficiency, reliability and performance. Process mail at speeds up to 185 letters per minute Track postage and costs for up to 500 departments PC interface for exporting data and reports Differential weighing option automatically calculates postage Process mail up to 5/8" thick Expand your mailing capabilities with peripherals, such as the IJ Dynamic Scale, as your needs grow RATE CHANGE PROTECTION ENABLED Simple, hassle-free postal rate change downloads Conveniently electronic rate downloads instead of time-consuming rate chip installations Seamless and automatic rate downloads

Tabletop Technology for Small/Medium Mail Centers / In-Plants FriendShip PS 600 The FriendShip PS600 Series Package Shipping System is designed with many more standard features plus add-on advanced software modules and host applications "integration" options to adapt our system to your more sophisticated shipping needs. The FriendShip® PS600 Series Package Shipping System is designed with many more standard features plus add-on advanced software modules and host applications "integration" options to adapt our system to your more sophisticated shipping needs. The system comes standard with the FriendShip® PS600 Series software, 600 Series PC-computer, standard PC keyboard, VGA color monitor, 70lb, 150lb or 250lb commercial scales, high speed report printer, Windows®98 operating system, 56K internal modem, anti-virus protection software, and remote diagnostic software. The PS600 Series software includes basic UPS, RPS, FedEx, and USPS rates and services with options for DHL, Emery, Airborne and custom programmable rate keys to support local couriers or LTL's. FriendShip PS600 Series software is MAC Certified by the USPS for mail manifesting and Delivery Confirmation Certified for electronic file processing. We also support USPS Work Sharing Discounts via the DBMC/ASF system. The FriendShip®PS600 Series is the perfect management tool for the medium to high volume shipper/mailer or for any shipping department with priority demands on accessing shipping and handling information daily.

Tabletop Technology for Small/Medium Mail Centers / In-Plants SCL Intra™ uses barcoding technology to monitor and control the flow of inbound and internal tangible objects - mail, packages / parcels, property, files or people - as they enter and move through a facility. Designed for rugged, real-world applications, SCL Intra™ features intuitive user interfaces, simple hand-held data collection devices, intelligent routing and sorting, proactive email notification, signature capture, desktop shipping and in-depth reporting. It allows any user to track (and ship) any object, and monitor distribution, anywhere within your facility; yet it's flexible enough to adapt to the way your business already works.

Tabletop Technology for Small/Medium Mail Centers / In-Plants DYMO LabelWriter™ 450 Label faster. Mail smarter. Look sharp! Take the hassles out of label printing with the DYMO® LabelWriter™ 450 label printer. Label, mail and file smarter with proprietary DYMO Label™ v.8 Software. DYMO Label™ version 8 Software enables you to create and print address, shipping, file, folder and barcode labels, plus name badges and more – all without the extra work and hassles of printing sheet labels on a standard desktop printer. Features & Benefits • Label, mail, and file smarter with proprietary DYMO Label™ v.8 Software DYMO Label™ version 8 Software enables you to create and print address, shipping, file, folder and barcode labels, plus name badges and more—all from your PC or Mac® • Print up to 51 labels a minute* • Uses thermal printing technology – no expensive ink or toner needed, ever • Create labels directly from text in Microsoft® Word, Excel®, Outlook® and other programs, without retyping • Built-in address book easily prints labels from your Outlook® Contacts or Mac® Address Book – just search and filter your contacts to print exactly the labels you want • Quickly create a one-off label whenever you need one with the QuickPrint widget • Print one label or hundreds, without the waste and hassles of sheet labels • Print crystal-clear text, graphics and barcodes with improved 600 x 300 dpi graphics mode • Choose from 100+ label styles and layouts • Browse all available label layouts on screen – quickly find the best label for any job • Conserve power with new “sleep mode” • Share with co-workers using Windows/Mac® printer sharing • Put it anywhere – compact size, new design and colors fit any modern workspace • *4-line address label.

Tabletop Technology for Small/Medium Mail Centers / In-Plants Electronic Return Receipt Say goodbye to “green cards” and enjoy even greater savings . What is Electronic Return Receipt (eRR)? Electronic Return Receipt is a service that enabled the mailer to receive an electronic file (.PDF) with delivery tracking information such as date/time, delivery address, name of recipient, and recipient's signature. While the benefits between electronic and traditional return receipts are similar, an organization must evaluate the differences between the two methods to identify the best solution for their organization. The USPS has made the following statement regarding Electronic Return Receipt: "Return Receipt (electronic) is an official Postal Service document designed to be the equivalent to the hardcopy return receipt." All Certified Mail recipients regardless of whether a Return Receipt (hardcopy) is attached, must sign USPS form 3849 (a peach color form) in ink . The signature and delivery information from this form is scanned into USPS systems and is used for the Electronic Return Receipt (if purchased). If the Return Receipt (hardcopy) is attached, the customer is actually signing two forms (Hardcopy Return Receipt and form 3849)

Tabletop Technology for Small/Medium Mail Centers / In-Plants DUPLO DC-445 Creaser The DC-445 delivers the ultimate creasing solution for creative finishing of a wide range of digitally printed output. Preventing toner cracking on fold lines, it can process up to 15 creases in a single pass. Creasing digitally or conventionally printed documents with the DC-445 prior to folding ensures a crisp and professional finish. With several top features, the fully automatic DC-445 is the perfect solution for creasing a wide range of applications such as greeting cards, book covers, brochures, menus, CD/DVD case covers, and much more. The unique top feeding system reduces scratching commonly caused by bottom feed designs and productivity is highly increased as all functions are fully automatic after loading the documents.

Tabletop Technology for Small/Medium Mail Centers / In-Plants Showing An Example With Tabletop Equipment Identifying A Task Ripe for Automation Setting Up An Automated Mail Center

Showing An Example With Tabletop Equipment Cost Comparison Manual Vs. Automated 3 page - 8 1/2 x 11 document stuffed in a 9 X 12 envelope> Weighs 1.2 oz = $1.05 per pc 5,000 pcs = $5,250.00 3 page - 8 1/2 x 11 document “tri-folded” to fit into a #10 envelope Weighs under an 1 oz = $0.44 per pc (No Surcharge) 5,000 pcs = $2,200.00 Cost Savings of $3,050.00

Identifying A Task Ripe for Automation Addressing Folding / Inserting Presort Planet Code / Confirm Departmental Chargeback's

Setting Up An Automated Mail Center Desktop Folder / Inserter Addressing Printer w/Conveyor Postal Software / Rate Shopping IMB Intelligent Mail Barcodes Postage Accounting Software Package Tracking System eRR (Electronic Return Receipt) QR Codes

MSMA - Certification and Certificate Programs What certification programs are available through MSMA? MDC MDSM MDSS Who should obtain a certification? Mail industry front line to mid level managers Designers Mailers Marketing Professionals Printers Suppliers that promote and sell Mailing related goods and services Did you know as an MSMA Member you are entitled to: 1. Discounts on your MAILCOM registration fee 2. Qualification Points towards certification 3. Will join the Largest Private Professional Network Group in the Industry For more information visit the MSMA at Booth # 212 in the exhibition hall or on the web at www.msmanational.org

James P. Mullan, CMDSM, EMCM, MQC, MDC OBS National Operations Manager Chubb & Son 15 Mountain View Road Warren, NJ 07095 908-903-2869 W 908-903-2027 F 201-779-9355 C [email_address]

MailCom 2011 - Tabletop Techology for the Small / Medium Mail Center

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MailCom 2011 - Tabletop Techology for the Small / Medium Mail Center