update and document.pptx
This document discusses updating and documenting operational procedures for level II trainees. It covers assessing technical documentation, updating procedures, and updating documentation. Standard operating procedures (SOPs) are important for managers, engineers, planners, and safety officers to carry out routine tasks consistently and maintain quality. SOPs should be used every day, for audits/reviews, training new staff, and annual training. Documenting procedures ensures employee safety, improved communication, maintaining organizational knowledge, and saving time. The document provides steps for writing procedures, including generating a process list, knowing objectives, choosing a format, identifying audiences, collaborating with employees, writing, distributing, and keeping documents up-to-date.
update and document.pptx
- 1. Addis Ababa medical business College Department of Information Technology for level II trainee Update and document operational procedures By jaleto sunkemo 15/11/2014
- 2. Learning outcomes LO1:- Assess technical and user documentation LO2:- update procedures LO3:-update documentation
- 27. Update and document operational procedures LO2:-update procedures
- 30. Who needs SOP’s? The person who will perform a particular job such as: managers Engineers Planners safety officers company representatives anybody performing the work.
- 31. Cont… A standard operating procedure (SOP) document guides new as well as current employees on how to carry out routine tasks and maintain consistency and quality throughout business operations.
- 32. When do you use SOP’s? Every Day In preparation for an audit/review During an audit/review Orienting new staff Annual training
- 35. Why do you Need Standard Operating Procedures (SOP)? 1. Time-saving 2. Ensure the safety of employees 3. Improved communication 4. Maintains Organizational Knowledge
- 36. Update and document operational procedures Lo3: update documentation
- 50. 1.Computer management system 2.Library management system
- 51. How to write and prepare the documentation Step by step
- 52. Steps… Generate a list of your business processes tart with why( know the objectives) choose a format Identify your audience Collaborate with employees Get down to writing Distribution Make them living documents