C2S AP Automation Solutions
- 1. AP Automation C2S Solutions 2016 20/10/2016 Invoice Processing 2016 1
- 2. About us • We are Click2Scan Ltd • Formed in 2007 • Provide invoice processing and digital mailroom solutions • Platinum partners with ABBYY (FlexiCapture) & Spielberg (FileDirector) • Developers of Zahara - Purchase Management system • Sage 50 / 200 developers • Canon scanner partners 20/10/2016 Invoice Processing 2016 2
- 3. • Workflow • Approvals • Response • Accounts Posting • PDF Filing • Dashboard • OCR Recognition • PO Matching • Line Matching • Accounts lookups • Emails • Scanning Capture Read ApprovalsUpdate Our AP Solution 20/10/2016 Invoice Processing 2016 4
- 4. AP Solution Components 20/10/2016 Invoice Processing 2016 5 Capture Read ApprovalsUpdate
- 5. Our AP clients include 20/10/2016 Invoice Processing 2016 6
- 6. Invoice processing in 3 steps Read Invoices • Scan • Load from folder • Extract from email Check & Edit • Make corrections • Coding • PO Matching • Approval path Export • Update accounts • Retain PDF copy • Trigger Approval 20/10/2016 Invoice Processing 2016 8
- 7. Key Applications ABBYY FlexiCapture for Invoices FileDirector eDMS Zahara Purchase Management Santiago Email Workflow 20/10/2016 Invoice Processing 2016 9
- 8. ABBYY FlexiCapture Data Extraction • Based in Munich, Germany • Produced the world’s best balanced OCR / ICR software • Developers of FlexiCapture for Invoices • FlexiCapture now at Version 11r5 (v12 due 2017) • Easy to deal with, great products 20/10/2016 Invoice Processing 2016 10
- 9. FlexiCapture: Key Features • Supplier & coding sync from ERP (e.g. SAGE, Xero, etc) • Accurate Line item recognition • Purchase order matching • Splitting invoice by nominal • Training of recognition if not perfect • Unlimited look-ups and logic • Duplicate processing prevention 20/10/2016 Invoice Processing 2016 11
- 10. FlexiCapture: Benefits Detailed Intuitive Flexible 20/10/2016 Invoice Processing 2016 12
- 11. FileDirector Secure filing • Based in Duisburg, Germany • Developing document management systems for 30 years • FileDirector is now at version 3.2 – 12 years old • Continuous R&D • Easy to do business with • Easy to integrate with 20/10/2016 Invoice Processing 2016 13
- 12. FileDirector: Key Features • Web, Windows, iOS & Android access • Centralised filing of all documents • Unlimited approvals and workflows • Scan, Office Icons, Import, Integrate • High security and control • Full HMRC compliance – audit trail, version control, etc • Based on Windows/SQL/IIS/.Net 20/10/2016 Invoice Processing 2016 14
- 13. Zahara Invoice Approval 20/10/2016 Invoice Processing 2016 16 Simple purchase approvals Simple invoice approvals Dashboards & Analysis
- 14. Santiago Email Workflow • Server-based scheduled process • Works with: • IMAP • Office 365 • Exchange • Gmail • Simple, yet powerful, filters • Convert or decrypt attachments 20/10/2016 Invoice Processing 2016 17
- 15. A Typical Topology 20/10/2016 Invoice Processing 2016 18 Purchase Management Email / Attachment Management C2sDb.local ABBYY FlexiCapture Invoice Recognition / Data Extraction FileDirector EDRMS Approval Workflow & Document Storage 1 2 3 4 5 6 7
- 16. Approvals 20/10/2016 Invoice Processing 2016 19 Binary Approvals: “Please Approve or Reject” Or Coding Requests “Please code this invoice” – Nominal, cost, project etc
- 17. Dashboards 20/10/2016 Invoice Processing 2016 20
- 18. Visuals Filtered lists Snapshots 20/10/2016 Invoice Processing 2016 21
- 19. Analysis 20/10/2016 Invoice Processing 2016 22
- 20. Summary • We process invoices from emails or paper • Scalable solutions – modular and affordable • Flexible approval processes • Utilities and tools for staging, syncing and maintaining • Full support and backup 20/10/2016 Invoice Processing 2016 23 Capture Read Approve Post
- 21. Key Benefits Control Visibility Efficiency Analysis 20/10/2016 Invoice Processing 2016 24