Dns DMS - Document Management System
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DNS ERP Pvt. Ltd. is a company that provides ERP software solutions and services such as business process reengineering. The company started in 2006 and has expanded across India. It offers ERP software solutions tailored for industries like manufacturing, trading, healthcare, education, and payroll processing. The document discusses DNS ERP's proposal to provide a document management system to the Defence Institute of Advanced Technology to help them organize documents and generate reports. Key features of the proposed system include document uploading, version control, security controls, and report generation by department, user, or date.
Dns DMS - Document Management System
- 1. Mail ID – sales@dnserp.in www.dnserp.in Defence Institute of Advanced Technology Document Management Software Flat No.4, 2nd Floor, Love Nest Co-operative Housing Society, Plot No.77, Behind Bharat Petrol Pump, Lane opposite Mount Carmel School, Lullanagar, PUNE 411040. Date – 25 July 2018 To, DNS ERP Pvt. Ltd.
- 2. www.dnserp.in DNS ERP Pvt. Ltd. commenced operations in 2006. Over a period of time, DNS ERP has evolved as a company driven by knowledge and ambition. It has created a name for itself in the area of ERP Software solutions, which is its core competence in the area of ERP software, pan India.DNS ERP Software provides seamless Integration of all business functions. Business Process Re-Design (BPR) provides seamless transition from legacy systems to ERP software. DNS ERP Offers ERP Software Solutions for:- 1.Manufacturing 2.Trading 3.Clinics/Hospitals 4.Educational Institutes 5.PayRoll DNS ERP also offers services such as Business Process Re- engineering (BPR) Mail ID – sales@dnserp.in
- 3. DMS ERP helps in decision making • Paper – paper everywhere, not information Data Overload DNS USER gets Useful Knowledge DNS ERP Gives MIS That can be filtered By user www.dnserp.in Mail ID – sales@dnserp.in
- 4. www.dnserp.in Document Management Software The document management is an information system that allows the transfer, the storage and the retrieving of any electronic documents with connecting facilities with other information systems or electronic devices Document management life cycle Mail ID – sales@dnserp.in
- 5. Why DMS ERP ? • Can each member of your group quickly find any relevant document created by any other group member? • If not, how long does a typical document quest take? • Can you call up a list of documents and, simply by looking at the list, know the nature of each? • Can you quickly sense the content? • Can you control who can see each document? And who can edit? • Do you have a detailed record describing every action taken by every user on your system with respect to every document in your repository? • Can you quickly locate any document in your department associated in any way with say, Higher Education? www.dnserp.in Mail ID – sales@dnserp.in
- 6. Capabilities of a DNS - DMS • FIND: Find documents and files in seconds rather than hours. • SHARE: Allow more than one worker access to the same document at the same time. • VERSION CONTROL: Version control gives you the ability to mange document changes and revisions--including going back to a previous version of a document. • CENTRALIZATION: Store department or workgroup documents in a central storage area. • SECURITY: Set document security for who can view and update files. • AUDIT: Verify who viewed and made updates to documents. • ARCHIVING: Set retention periods for documents, and schedule archival or removal processes. www.dnserp.in Mail ID – sales@dnserp.in
- 7. DNS DMS – Master • Security Master – This is mainly to map Roles & Responsibility matrix and give User rights to access the system • Department Master detailing all the Departments who will be using the software – Departments – 9 » Cont……… www.dnserp.in Mail ID – sales@dnserp.in
- 8. DNS DMS – Master • Scientist/Faculty Master – – Faculty – 50-60 • Name, • Date of Birth Age • Designation • Department • Mobile No. • Email id • Education Qualification • Address • PAN No. • Aadhar No. • Years of Experience www.dnserp.in Mail ID – sales@dnserp.in Cont………
- 9. DNS DMS – Master • Documents for Upload – Publications – Research Details – Awards, – Recognitions – Journals. – E-Books – And any other as may be decided by the Faculty www.dnserp.in Mail ID – sales@dnserp.in Cont………
- 10. DNS DMS – Master • Leave Management • Leave Allotment Master • Leave Approval Master – Transaction • Leave Application • Leave Approval – Reports www.dnserp.in Mail ID – sales@dnserp.in
- 11. Points to be incorporated in the software • Provision to upload all submitted documents. Documents could be in all types viz. word file along with images, drawings and pdf files • Generate report date wise, faculty wise, department wise • DIAT would furnish to DNS ERP these templates. • Only the Scientist will have the provision/rights to Edit the data • Academics Department or HOD of the concerned Department can only view data and cannot change • Admin can create a User and User can fill the details and submit document, after submission User can edit, update, print and modify the data before as well as after submission {To be discussed as to how many times can the User be allowed to edit data) • Data Formats should have API Support www.dnserp.in Cont……… Mail ID – sales@dnserp.in
- 12. Points to be incorporated in the software • Data has to be presented as per format prescribed by Inspecting Agencies. {This should be defined upfront. Periodic changes of a particular Inspecting Agency will not be entertained by the system} • Reports - Data sorting should be a combination of date wise, faculty wise, department wise {To provide filters to take care of this requirement}. • Use Save Button for the main entry page to save any work you have completed. This allows you to build this information incrementally, over several sessions, if you want to. • Linkages to be provided for one HOD of a Department to only view of the data uploaded by his Faculty reporting to the said HOD • Create Groups under Publications, Journals, etc. • Facility to upload documents • Department wise and/or Topic wise Reports to be generated www.dnserp.in Mail ID – sales@dnserp.in
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- 15. After Submission - For Academics Department www.dnserp.in Mail ID – sales@dnserp.in
- 16. Point • Find your file according to Department wise, Document Wise, Date Wise and click the Find Now button. • After clicking the Find Now button, show the file topic name • Can attach or Import particular template. • Template will be saved in data base • Click Convert Button • After click button. System can convert file to particular template. • After convert of file template you can send to Particular Department or outside Inspecting Agency • Also Show the report Department wise, User wise, Document Wise, Date Wise, Date Wise www.dnserp.in
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- 18. Activity Report www.dnserp.in Mail ID – sales@dnserp.in
- 19. Client / Server architecture USERS COMPUTERS ARE CALLED CLIENT PC • SERVER IS ALWAYS ‘ON’ • ALL DATA IS SAVED ON THE SERVER • USER CANNOT SAVE TRANSACTIONS ON THE LOCAL HARD DRIVE •C: OR D: NOT USED www.dnserp.in Sales & Marketing Production Accounts Purchase Inventory Director SERVER COMPUTER Mail ID – sales@dnserp.in
- 20. DNS ERP is used by various verticals • Automobile parts • Chemical Industry • Construction Industry • Electronic Instruments • Engineering Industry • Electrical products • FMCG Industry • Food Industry • Furniture Industry • Lens, medical marketing • Mechanical Engineering • Paper/Corrugated Box • Plastic Industry • Project based industry • Machine manufacturer www.dnserp.in Paper Manufacturing plant Spray Dryer Manufacturing Mail ID – sales@dnserp.in
- 21. www.dnserp.in Mail ID – sales@dnserp.in
- 22. www.dnserp.in DNS SUCCESS STORY IN SME: 3 to 300 crore www.dnserp.inMail ID – sales@dnserp.in
- 23. Mail ID – sales@dnserp.in www.dnserp.in Thank You ! DNS ERP Pvt. Ltd. Flat No.4, 2nd Floor, Love Nest Co-operative Housing Society, Plot No.77, Behind Bharat Petrol Pump, Lane opposite Mount Carmel School, Lullanagar, PUNE 411040. Kartik Shrivastava 838 000 4064, 880 500 8988
- 24. www.dnserp.in